DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  867I N106 PK Party to Receive Copy An organization to be provided an informational copy of a transaction 1. Use when appropriate to send an information copy of the transaction to a Component UIT registry. For use with N101 code KK. 2. Authorized DLMS enhancement for Air Force and DSS use with PIC NWRM UIT. For PIC UIT, must use in conjunction with 2/N101 code KK and 1/BPT07/20 Action Code FI and cite the applicable Routing Identifier in 2/N103. 3. Except as noted above, DLMS enhancement; see introductory DLMS note 5a. 1/60
  867I N106 TO Message To Use to identify the party to receive the transaction set Use to indicate the organization cited in N104 is receiving the transaction. 1/60
  867I QTY01 V1 Retention Quantity Use to identify the retention level 1. Use to identify the quantity retained in stock after an issue to DRMO. 2. DLMS enhancement; see introductory DLMS note 5a. 1/15
  867I QTY01 V3 Transfer Quantity Use for Logistics Reassignment (LR) storage information order transactions to identify the quantity to be transferred to GIM ownership; otherwise, do not use. To reverse all or part of an LR storage information order, use a minus sign in front of the quantity to be reversed Must use to identify the quantity issued. To reverse all or part of an issue transaction, use a minus sign in front of the quantity to be reversed. 1/15
  867I QTY02
  867I QTY03
  867I QTY03-01
  867I AMT01 JJ Cost Basis Use to identify the Latest Acquisition Cost (LAC) 1. Use only for AMMA issues of materiel to identify the latest acquisition cost of the materiel. 2. DLMS enhancement. See introductory DLMS note 5a. Under DLMS the latest acquisition cost will be expressed as R9.2. 1/18
  867I AMT01 NT Unit Value Use to identify the standard unit price Use to identify the unit price applicable to the materiel identified by the issued. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/18
  867I AMT02
  867I MEA01 SD Shipped Dimensions CAV uses to identify the Cube Value which represents the dimension of the item issued. Expressed as 10 numeric, 6v4 (6 positions to the left of the decimal and 4 positions to the right. Do not enter leading zeros, nor a decimal point.
  867I MEA01 WT Weights Use to identify the gross size or weight of the item issued CAV uses to identify the gross size or weight of the item issued. Expressed as 9 numeric, 7v2 (7 positions to the left of the decimal and 2 positions to the right. Do not enter leading zeros, nor a decimal point.
  867I MEA02 U Weight per Unit Use to indicate the weight of a single unit of a product or the weight of a material per unit volume Use with MEA01 code WT. 1/20
  867I MEA02 UCB Cube Use to identify the maximum cube of the unit pack Use with MEA01 code SD. 1/20
  867I MEA03
  867I DD01
  867I DD02 74 Demand Code Indicates to the management element of a distribution system whether the demand is recurring or non-recurring 1/1
  867I DD03 W2 Weapon System Number Identifies a three-position alphanumeric code used by the Defense Logistics Agency (DLA) within its Weapon System Support Program (WSSP). It is comprised of a two-position Weapon System Designator (WSD) and a one-position Service Code (SVC)/Activity 3/3
  867I DD04
  867I DD05
  867I DD06 71 Service and Agency Code Use to identify the Service or Agency that initiates or receives documentation related to supply, finance, procurement, etc. 1/2
  867I DD07
  867I DD09
  867I DD10 98 Reason for Requisitioning Code Identifies the reason for submission of the requisition or the type of materiel requirement applicable to a requisition, requisition alert, or materiel release order 1/2
  867I LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  867I LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The DLSS DIC is retained in the DLMS to facilitate transaction conversion in a mixed DLSS/DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date. 2. In a mixed DLSS-DLMS environment, for Inter-Service Ammunition interface, when including BG1/BG2 data, must use 2 iterations of LQ to provide DIC D7_ as well as either DIC BG1 or BG2 as applicable, to alert DAAS of BG1/ BG2 requirement for non-DLMS Ammunition system trading partners: Naval Operational Logistics Support Center (NOLSC) Ordnance Information System-Wholesale (OIS-W), Program Manager for Ammunition, Marine Corps Systems Command (MARCORSYSCOM) Ordnance Information System-Marine Corps (OIS-M),and Warner Robins Air Logistics Center Combat Ammunition System (CAS). 3. Future streamlined data; see introductory DLMS note 5c. 3/3
  867I LQ01 Z Cancellation Reason Use to specify the reason for requisition cancellation or the reason for reversal code 1. Use for the Reason for Reversal Code. 2. Navy uses the Reason for Reversal Code for Navy issue reversal codes B and S in support of legacy requirements. Refer to ADC 259. 3. By DLMS enhancement, DLA storage activities must cite the Reason for Reversal Code on all issue reversals associated with a validated SDR. Refer to ADC 1160. 4. A data maintenance action was approved in version 5050. The approved code/name is “RRC – Reason for Reversal Code”. 1/30
  867I LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes 1. Use for all issue transactions to identify special programs, exercises, projects, operations, and other purposes; except issues to DLA Disposition Services. 2. For DoD SLOA/Accounting Classification compliance the Project Code may be repeated as a Project Identifier (FA201 Qualifier 90). Refer to ADC 1043. 3/3
  867I LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) Use for all issue transactions except issues to DRMO to identify the supply priority of the transaction. 2/2
  867I LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action Use for all issue transactions except issues to DRMO to convey information which was significant to processing the requirement. 2/2
  867I LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1/1
  867I LQ01 84 Management Code Provides supplemental data not indicated through the transaction coding structure 1/1
  867I LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items 1/1
  867I LQ01 88 Disposal Authority Code Use to indicate that the item(s) being transferred to the DLA Disposition Services Field Office are authorized to be transferred to disposal because of instruction of the Inventory Control Point (ICP)/IMM relayed through the MRP or other proper authority 1. Use only for disposal issue transactions to identify that items being transferred to disposal are authorized for transfer by the proper authority. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. on IC cover page. 1/1
  867I LQ01 90 Precious Metals Indicator Code An indication as to whether or not items have precious metals as part of their content 1. Use only for disposal issue transactions. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. on IC cover page. 1/1
  867I LQ01 91 Automated Data Processing Equipment Identification Code Used to identify the general categories of Automated Data Processing Equipment (ADPE) used in the Department of Defense 1. Use only for disposal issue transactions. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. on IC cover page. 1/1
  867I LQ01 92 Reason for Disposal Code Identifies the reason an item is being transferred to a defense reutilization and marketing office 1. Use only for disposal issue transactions. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. on IC cover page. 1/1
  867I LQ01 97 Ultimate Recipient Code The buyer of materiel so that Department of Defense (DoD) can be fully reimbursed for materiel supplied to a non-DoD customer 1. Use to identify the buyer of DoD materiel to allow full payment for materiel supplied to a non-DoD customer. 2. DLMS enhancement; see introductory DLMS note 5a. 1/1
  867I LQ01 98 Reason for Requisitioning Code Identifies the reason for submission of the requisition or the type of materiel requirement applicable to a requisition, requisition alert, or materiel release order DLMS enhancement; see introductory DLMS note 5a. 1/2
  867I LQ01 99 Purpose Code Provides the owner of materiel with a means of identifying the purpose or reason for which an inventory balance is reserved 1/1
  867I LQ01 A1 Ownership Code Provides a means of segmenting inventory balances, accounted for in inventory control records of a Military Service/DLA, but which are owned by others When used for inter-Service ammunition-related ownership transfer with no physical movement of materiel, use to identify the new/gaining (to) ownership code. Refer to ADC 1020. 1/1
  867I LQ01 A7 Record Control Number Use to identify a specific item or service within a government contract Military Assistance Program (MAP) Grant Aid (GA) case Commercial Asset Visibility (CAV) uses to identify the Advanced Traceability and Control (ATAC) Indicator. CAV cites ATAC Indicator ‘1’ for ATAC Reporter which indicates that this shipment is to the ATAC hub for trans-shipment. Authorized for CAV use. See PDC 351. 4/4
  867I LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplementary address/supplemental data. 2. During the DLSS/DLMS transition, this field will be used to perpetuate/populate the DLSS Supplementary Address (SUPADD) field. During this time, field size is restricted to 6 positions; see introductory DLMS note 3d. 3. Expanded use of this field for supplemental data without size restriction is a DLMS enhancement; see introductory DLMS note 3a. 4. Under full DLMS, the requirement to pass activity address information within the supplemental data field will be streamlined. Activity address data previously contained in the SUPADD will be reflected exclusively in the N1 segment. Future streamlined data; see introductory DLMS note 5c. 5. During DLSS/DLMS transition, use on issue transactions for inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel and no billing. Cite Signal Code M in conjunction with the supplemental data field constructed as follows: Service/Agency Code Y followed by the old (from) ownership code, the RIC to which ownership is transferred, and the new/gaining (to) ownership code. Refer to ADC 1020. 6/6
  867I LQ01 AK Distribution Code Use to identify the activity that will receive a supply status and other management data Future streamlined data; see introductory DLMS note 5c. 1/3
  867I LQ01 DE Signal Code In requisition related documents, it designates the fields containing the intended consignee (ship-to), and the activity to receive and effect payment of bills, when applicable. In the case of the Material Returns Program (MRP), it designates the fields containing the intended consignor (ship-from) and the activity to receive and process credits, when applicable Future streamlined data; see introductory DLMS note 5c. 1/1
  867I LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided Future streamlined data; see introductory DLMS note 5c. 1/1
  867I LQ01 FC Type Physical Inventory or Transaction History Code 1. Use only with 1/BPT07/20 Action Code W1. 2. DLMS enhancement. See introductory DLMS note 5a. 1/1
  867I LQ01 FD Demilitarization Code Use to define the requirements for removal of the military characteristics of a weapon or munition and the type of demilitarization needed to meet those requirements 1. Use only for DRMO issue transactions. 2. DLMS enhancement; see introductory DLMS note 5a. 1/1
  867I LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the MMAC for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A data maintenance action was approved in version 5010. The approved code/name is “MAC-Material Management Aggregation code”. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 2/2
  867I LQ01 RD Property Ownership Type Code Use only on a referral order modification to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel Use only for inter-Service ammunition-related ownership transfer with no physical movement of materiel. Use to identify the old (from) ownership code. DLMS enhancement. Refer to ADC 1020. 1/30
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