DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  869A PER07 EM Electronic Mail
  869A PER07 EX Telephone Extension Use to identify a telephone extension Use immediately following code AU, IT, or TE to identify the telephone extension.
  869A PER07 FX Facsimile
  869A PER07 IT International Telephone Include country and city code.
  869A PER07 TE Telephone The commercial telephone number Include the area code and number
  869A PER07 TL Telex An number to a particular telegraphy machine for routing printed messages
  869A PER07 TX TWX A number to a particular teletypewriter for routing message signals
  869A PER08
  869A PER09
  869A LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  869A LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The legacy MILSTRIP DIC is retained in the DLMS to facilitate transaction conversion in a mixed legacy MILSTRIP/DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date. 2. Future streamlined data; see introductory DLMS note 2c.
  869A LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes Future streamlined data; see introductory DLMS note 2c.
  869A LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) Future streamlined data; see introductory DLMS note 2c.
  869A LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action Future streamlined data; see introductory DLMS note 2c.
  869A LQ01 98 Reason for Requisitioning Code Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  869A LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplemental address/data. 2. During the legacy MILSTRIP/DLMS transition, this field will be used to perpetuate/populate the MILSTRIP Supplemented Address (SUPAAD) field. During this time, field size is restricted to 6 positions; see introductory DLMS note 2d. 3. Expanded use of this field for supplemental data with out size restriction is a DLMS enhancement; see introductory DLMS note 2a. 4. Under full DLMS, the requirement to pass activity address information within the supplement data field will be streamlined. Activity address data previously contained in the SUPAAD will be reflected exclusively in the N1 segment. Future streamlined data; see introductory DLMS note 2c.
  869A LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Use to identify a specialized purpose for which the requisition is submitted. 2. Under legacy MILSTRIP, this is the first position of the document serial number within the document number. 3. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 4. DLMS enhancement; see introductory DLMS note.
  869A LQ01 AK Distribution Code Use to identify the activity that will receive a supply status and other management data
  869A LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Use to identify the precedence, special handling, and processing requirements. 2; Under legacy MILSTRIP, this is carried in the required delivery date field. 3. Use in conjunction with 2/LQ01/Code RC, Requirement Code, to complete the Air Force unique NMCS/MICAP data requirement. 4. DLMS enhancement; see introductory DLMS note 2a.
  869A LQ01 DE Signal Code In requisition related documents, it designates the fields containing the intended consignee (ship-to), and the activity to receive and effect payment of bills, when applicable. In the case of the Material Returns Program (MRP), it designates the fields containing the intended consignor (ship-from) and the activity to receive and process credits, when applicable
  869A LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided
  869A LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2.
  869A LQ01 JN Mission Impact Statement Code Use to indicate the organization(s) to receive reports Use to identify the code value which best defines mission degradation created by the absence of the required materiel.
  869A LQ01 KJ Assured Delivery Indicator Use to communicate special processing and/or priority requirements 1. Use to identify, or modify, the Delivery Priority/Special Processing Code for materiel that has an urgency of need within the maintenance shop and must be delivered within one hour of receipt of the issue request. Value will be X (1 hour issue) when applicable. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 3. A data maintenance action was approved in version 5030. The approved code/name is DPC – Delivery Priority Code. DoD systems will continue to use Qualifier KJ to represent the Delivery Priority/Special Processing Code until such time as a new ADC directs otherwise.
  869A LQ01 RC Requirement Code Use to identify the urgency of need and type of requirement (justification) related to a not mission capable supply/mission impaired capability awaiting parts condition 1. Use to identify the Air Force Urgency Justification Code indicating the urgency of need and type of requirement (justification) related to a Not Mission Capable Supply/Mission Impaired Capability Awaiting Parts (NMCS/MICAP) condition. 2. Use in conjunction with Special Requirements Code N (2/LQ01/Code AL or perpetuated from legacy MILSTRIP Required Delivery Date field). This is an Air Force unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volume 1 and 2. A data maintenance action was approved in version 5010. The approved code/name is "UJC - Urgency Justification Code".
  869A LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the materiel cognizance symbol (COG) of the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  869A LQ01 EWR Evaluate Work Candidate Reason Lookup 1. Use to identify Requirement Churn Reason Code to identify materiel orders required by the industrial site to complete planned work above what was originally identified during the pre-planned process ordered and delivered after the start of the availability. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  869A LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use for integrated material management. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  869A LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy Use for special inventory reporting. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  869A LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling Use for an end item. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  869A LQ01 T05 Inspection Parameters 1. Use to identify the Quality Inspection Code indicating the level of quality inspection to which the item must be procured and inspected. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  869A LQ02
  869A FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  869A FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  869A FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  869A FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  869A FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  869A FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code.
  869A FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  869A FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  869A FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both materiel and related services.
  869A FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  869A FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  869A FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation.
  869A FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  869A FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  869A FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  869A FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN).
  869A FA202
  869A SE01
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