DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  869A FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport N/A
  869A FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation. 1/15
  869A FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment N/A
  869A FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) 2/2
  869A FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions 1/80
  869A FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN). 6/6
  869A FA202 N/A
  869A SE01 N/A
  869A SE02 N/A
  869C ST01 869 Order Status Inquiry Organizations use this transaction set to request cancellation of previously submitted requisitions, regardless of current transaction status. Authorized organizations use this transaction to request mass or universal cancellation of requisitions. Sources of supply use this transaction to follow-up on the action taken in response to a request for mass or universal cancellation. N/A
  869C ST02 N/A
  869C BSI01 N/A
  869C BSI02 N/A
  869C BSI03 CO All Orders - Unshipped Items Use as a Requisition Alert Indicator by Navy industrial activities (IAs) to identify a Requisition Alert Cancellation 1. Used as a Requisition Alert Indicator by Navy industrial activities (IAs) to identify a Requisition Alert Cancellation. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. N/A
  869C BSI03 PP Selected Orders - Selected Items Use to indicate that the transaction set contains transactions that apply to requisitions for materiel no longer needed. N/A
  869C BSI06 N/A
  869C BSI07 00 Original Indicates the initial transaction N/A
  869C BSI07 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records. N/A
  869C BSI07 ZZ Mutually Defined Use to where there is no suitable X12 code in the data element. 1. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 3. Authorized DLMS enhancement for DLA Disposition Services requisition cancellations. Refer to ADC 460. N/A
  869C BSI08 AC Requisition Cancellation Use to identify requests for cancellation of previously submitted requisitions. N/A
  869C BSI09 C Cancelled Use for universal cancellation when all applicable requisitions must be cancelled. N/A
  869C BSI09 AW Mass Cancellation Used when a military service branch or requiring activity needs to cancel multiple open requisitions simultaneously (due to a major project termination, base closure, deployment) Use for mass cancellations for all applicable requisitions, except those previously modified citing Special Requirements Code 555 indicating that they are not to be cancelled. N/A
  869C HL01 N/A
  869C HL02 N/A
  869C HL03 V Address Information Use to identify a address in a transaction Use in every 2/HL/010 address loop iteration. 1/110
  869C HL03 W Transaction Reference Number Use in every 2/HL/010 transaction loop iteration. N/A
  869C DTM01 007 Effective Use to identify the Effective Date Use to identify the effective date of the mass cancellation. 8/8
  869C DTM01 097 Transaction Creation Use to identify the date of transaction preparation Must use in universal or mass cancellation loops and individual cancellation transaction loops to indicate the date of transaction preparation. 8/8
  869C DTM01 196 Start Use to indicate the date and time the vessel started ballast discharge Use to indicate the range start date, inclusive. 8/8
  869C DTM01 197 End Use to identify an end or cutoff date Use to indicate the range end date, inclusive. 8/8
  869C DTM01 996 Required Delivery Use to identify the required availability date For Foreign Military Sales (FMS) and Military Assistance Program/Grant Aid (MAP/GA), use to identify the required availability date. For all other users it is the required delivery date. 8/8
  869C DTM02 N/A
  869C LIN02 A1 Plant Equipment Number Number assigned to personal property of a capital nature consisting of equipment furniture, vehicles, machine tools, test equipment and accessory and auxiliary items but excluding special tooling and special test equipment used in the manufacture of supplies or general plant purposes Use to identify plant equipment. 1/48
  869C LIN02 A2 Department of Defense Identification Code (DoDIC) Use to identify specific types of ammunition and explosives, indicating both the item and its packaging Use to identify ammunition items. 4/4
  869C LIN02 A4 Subsistence Identification Number Use to identify a brand name resale subsistence item 15/15
  869C LIN02 F4 Series Identifier Use to identify the manufacturer's series number of the applicable end item 1/48
  869C LIN02 FB Form Number A unique stock number associated with a specific Approved Code form Use to identify the form stock number. 1/30
  869C LIN02 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification 1. When the unit of use indicator is included (1/BSI07/20=ZZ), the NSN cancelled will be interpreted as a unit of use requirement so that the cancellation may be processed against the associated LSN. The cancelled quantity is expressed in the unit of use for the LSN in lieu of the unit of issue for the identified NSN. Authorized DLMS enhancement under DLA industrial activity support agreement. 2. Authorized DLMS enhancement for DLA Disposition Services requisition cancellations. Refer to ADC 460. 13/13
  869C LIN02 FT Federal Supply Classification A code which identifies the supply classification of an item of supply identified under the federal cataloging program, an item of production and/or a homogeneous area of commodities in respect to their physical or performance characteristics Use to identify the FSC of the nonstandard materiel when a part number is not available and materiel reported was identified by description (e.g., non NSN lumber products). 4/4
  869C LIN02 MG Manufacturer's Part Number A number assigned by a manufacturer to an item of production 1. Use to identify nonstandard materiel. 2. May be used to identify the supplier-assigned part number when applicable to a DoD FedMall or GSA Advantage/Global internet order from a vendor catalog. Refer to ADC 1068. 1/32
  869C LIN02 MN Model Number Use as a second level identifier assigned by a manufacturer which identifies one of several types of a basic equipment 15/15
  869C LIN02 SN Serial Number A value assigned for identification of an item 1/50
  869C LIN02 SW Stock Number Use to identify a unique identifier for a product in a warehouse or inventory system 1. Use to identify the local stock number (LSN). 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 3. Authorized DLMS enhancement for DLA Disposition Services requisition cancellations. Refer to ADC 460. 13/13
  869C LIN02 YP Publication Number Reference number assigned to a publication or catalog Use to identify the publication stock number. 1/48
  869C LIN02 ZZ Mutually Defined Use to where there is no suitable X12 code in the data element. Use to identify nonstandard materiel when all other authorized codes do not apply or cannot be determined. 1/48
  869C LIN03 N/A
  869C LIN04 CN Commodity Name Name or description of material item Use with LIN02 code FT to identify the materiel name or description. 1/48
  869C LIN04 ZB Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 1. Use with LIN02 code MG to uniquely identify a manufacturer's (or supplier�s) part number. 2. May be used to identify the supplier CAGE when applicable to a DoD FEDMALL or GSA Advantage/Global internet order from a vendor catalog. 5/5
  869C LIN05 N/A
  869C QTY01 QC Quantity Disapproved Use to identify the quantity to be cancelled Use to identify the quantity to be cancelled. 1/15
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