DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  527R G6201 BX Action Use to identify the maintenance due date (the date that maintenance is due on the item) Use to identify the maintenance due date (the date that maintenance is due on the item). Authorized DLMS enhancement for Inter-Service Ammunition use. DLMS Component unique enhancement (DIC BG1/BG2, rp 9-11). See introductory note 5e. Refer to ADC 261 and ADC 445. 8/8
  527R G6202
  527R N901 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number Use to identify the batch, lot, or production run when UII or serial number is identified in 2/REF/250. The batch/lot number may not exceed 20 characters in accordance with IUID policy. 1/30
  527R N901 SE Serial Number A value assigned for identification of an item Use to identify the serial number when UII (code U3) is used in 2/REF01/250. The serial number may not exceed 30 characters and may only include alpha numeric characters, dashes and forward slashes. Spaces are not allowed. 1/50
  527R N902
  527R QTY01 OC Order Count DLA Disposition Services uses to identify the Disposition Services Complete Container Count The complete container count will indicate how many different Disposal turn-in document (DTID)s are in the container and therefore how many different receipts are expected for a particular container DLA Disposition Services uses to identify the Disposition Services Complete Container Count. This represents the total number of DTIDs in a specified disposition services container, and therefore the number of receipts expected for a given container. DLMS enhancement authorized for use by DLA Disposition Services. 1/9
  527R QTY01 TD Total to Date Use to identify the Disposition Services Current Container Count. The current container count will indicate how many different receipts have been received by EBS for a particular container DLA Disposition Services uses to identify the Disposition Services Current Container Count. This represents the number of receipt transactions for a given disposition services container, that the DLA Disposition Services has processed so far. DLMS enhancement authorized for use by DLA Disposition Services. 1/9
  527R QTY02
  527R FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  527R FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  527R FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  527R FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  527R FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  527R FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  527R FA102 A520 Base Charge Use for materiel charges only Use for materiel charges only.
  527R FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  527R FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both materiel and related services.
  527R FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  527R FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  527R FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation. 1/15
  527R FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  527R FA201 18 Funds Appropriation A combination of numbers established by the Treasury Department to account for funds made available for obligation and disbursement from the Treasury 1. Use to indicate the basic appropriation number. 2. Authorized DLMS enhancement for DLA use with AMMA receipt and historical receipt transactions when applicable. Refer to ADC 351. 3. Authorized DLMS enhancement for DLA Disposition Services use in receipt and historical receipt transactions. Refer to ADC 442. 4. Components are advised that the Department of Defense is in the process of implementing Standard Financial Information Structure (SFIS) for all systems carrying/processing financial information (e.g., lines of accounting, fund codes). ADC 435 provides DLMS procedures for SFIS. While Qualifier 18 will be retained in the 527R at this time to support legacy processes noted above during transition to SFIS, Components and Agencies will be required to migrate to SFIS procedures and must address process changes in future change proposals. 4/4
  527R FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) 1. May be used with nonprocurement source receipt transactions when applicable. 2. DLA uses with AMMA procurement source receipt transactions when applicable. Refer to ADC 351 2/2
  527R FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions 1/80
  527R FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. Use for DLA Disposition Services PMR for FMS requisitioned materiel with associated freeze action pending approval. Refer to ADC 1156. 2. Qualifier IA is a migration code approved for use in X12 version 7020. 1/1
  527R FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN). 6/6
  527R FA201 S1 Security Cooperation Customer Code Used to represent the country, international organization, region, or program authority associated with transactions recorded in security cooperation systems and associated programs implemented in the foreign military sales (FMS) 1. Use for DLA Disposition Services MRO/RDO for FMS requisitioned materiel with associated freeze action pending approval. Refer to ADC 1156. 2. Qualifier S1 is a migration code approved for use in X12 version 7020. 2/2
  527R FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. Use for DLA Disposition Services MRO/RDO for FMS requisitioned materiel with associated freeze action pending approval. Refer to ADC 1156. 2. Qualifier S2 is a migration code approved for use in X12 version 7020. 3/3
  527R FA202
  527R SE01
  527R SE02
  536L ST01 536 Logistics Reassignment Organizations use this transaction set to provide general management information, backorder and demand data, onhand data, due-in data, contract history data, and Product Quality Deficiency Report (PQDR) history data in conjunction with the transfer of inventory management responsibility during logistics reassignment. Losing Inventory Managers (LIM) use a single occurrence of this transaction set to transmit logistics reassignment management data to one or more Gaining Inventory Managers (GIM). Use one occurrence of this transaction set to transmit a single or multiple transactions
  536L ST02
  536L BR01 00 Original Indicates the initial transaction
  536L BR01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  536L BR02 LR Logistics Reassignment Use to indicate this transaction set provides logistics reassignment management information.
  536L BR03
  536L BR09
  536L N101 GP Gateway Provider Use to identify the Routing Identifier of the Defense Automatic Addressing System (DAAS) as the intended recipient for distribution or posting to the historical record Future streamlined data needed for transition period to support transaction conversion in a mixed DLSS/DLMS environment. Use to identify DAASC as originator during conversion when the DLSS transaction does not contain a "From" Losing Inventory Manager (LIM). 3/3
  536L N101 ZN Losing Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the Losing Inventory Manager (LIM) 1/60
  536L N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 4a. 6/6
  536L N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  536L N104
  536L N106 FR Message From Use to identify the party originating the transaction set Must use to indicate the organization cited in N104 is originating the transaction set. 1/60
  536L G6101 MG Manager Use to identify the Losing Inventory Manager (LIM) point of contact Use to identify the LIM point of contact. 1/60
  536L G6102
  536L G6103 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies Use to identify the DSN telephone number. 7/7
  536L G6103 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  536L G6103 EX Telephone Extension Use to identify a telephone extension Use immediately following codes AU, IT or TE to identify a telephone extension. 1/60
  536L G6103 FX Facsimile The facsimile (FAX) telephone number 10/10
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