DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  536L N907-02
  536L CON01 CT Contract Number A standard unique identification of a DoD procurement contract (contract number) that specifically differentiates one contract from all other contracts Use to identify the term or requirement contract indicator. Enter Y (yes) if a current term/requirement type contract is available for placement of purchase orders for stock replenishment and/or direct delivery to requisitioners; otherwise, leave blank.
  536L CON02
  536L CON03 VA Valid Open Contract
  536L G6201 02 Delivery Requested on This Date Use to identify the original Contract Line Item Number (CLIN) delivery date Use in every 2/HL/010 contract loop to identify the original CLIN delivery date. 8/8
  536L G6201 11 Shipped on This Date Use to identify date shipped Use in every 2/HL/010 contract loop to identify the date the last shipment was made. 8/8
  536L G6201 17 Estimated Delivery Date Use for Materiel Obligation Validation (MOV) and excessive quantity verification inquiries to identify the estimated shipping date (ESD) Use in every 2/HL/010 order loop to identify the due-in date for the due-in quantity reported. 8/8
  536L G6201 36 Expiration Date Use to identify the date after which something is no longer acceptable or valid Use in the 2/HL/010 product description loop, for review periods 1 and 2, to identify the expiration date of the term or requirement contract cited in 2/CON/070; otherwise, do not use. 8/8
  536L G6201 85 Date Issued The date a drawing or drawing revision was issued Use in every 2/HL/010 contract loop to identify the date of contract award. 8/8
  536L G6201 BD Required By For security assistance, identifies the required availability date (a calculated date that is derived from the amount of time remaining from the date of requisition until the materiel is required) Indicates Date item is required. 8/8
  536L G6201 BM Contract Physically Completed Use to indicate the physical completion date of the contract Use in the 2/HL/010 contract loop to indicate the physical completion of the contract. 8/8
  536L G6201 BS Product Receipt Date Use to indicate the last receipt date Use in every 2/HL/010 contract loop to indicate the last receipt date. 8/8
  536L G6201 BX Action Use to identify the closing date of the PQDR investigation 1. Use in every 2/HL/010 quality characteristics loop to identify the closing date of the PQDR investigation. 2. DLMS enhancement; see introductory DLMS note 4a. 8/8
  536L G6201 CA Cutoff Date Use in every 2/HL/010 product description loop to identify the extract date of logistics reassignment data from LIMs' files. 8/8
  536L G6201 LA Last Acquisition Use for review periods 1 and 2, to identify the most recent purchase request date Use in the 2/HL/010 product description loop, for review periods 1 and 2, to identify the most recent purchase request date. 8/8
  536L G6201 LD Last Demand Use when transmitting misrouted requisition or when referring a requisition to another supply source to identify the date of receipt of the requisition as recorded by the initial supply source in the supply distribution system Use in the 2/HL/010 product description loop, for review periods 1 and 2, to identify the most recently recorded demand date. 8/8
  536L G6202
  536L CTP02 ACT Actual Use to indicate the actual price 1/17
  536L CTP02 EST Estimated Price Use to identify the estimated unit cost or estimated unit price 1/17
  536L CTP02 FCH Flat Charge Use to indicate that the item of supply is not separately priced Use to indicate that the item of supply is not separately priced. 1/17
  536L CTP02 FGP Free Goods Price Use to indicate that the unit price is not applicable Use to indicate that the unit price is not applicable. 1/17
  536L CTP02 MAC Moving Average Cost Use to indicate the moving average cost (MAC) Authorized DLMS migration enhancement. See introductory DLMS note 4e. 1/17
  536L CTP02 OAP Optional to Advise Unit Price Use to indicate that the unit price is not available Use to indicate that the unit price is not available. 1/17
  536L CTP03
  536L G6901
  536L LDT01 AE From date of PO receipt to shipment Use to indicate the production lead time, defined as the time between the award of a contract and materiel receipt into the supply system Use to indicate the production leadtime, defined as the time between the award of a contract and materiel receipt into the supply system. 1/15
  536L LDT02
  536L LDT03 DY Day
  536L MEA02 G Gross Weight Use to identify the maximum gross weight of the unit pack Use to identify the maximum gross weight of the unit pack. 1/20
  536L MEA02 UCB Cube Use to identify the maximum cube of the unit pack Use to identify the maximum cube of the unit pack. 1/20
  536L MEA03
  536L MEA04
  536L MEA04-01 CF Cubic Feet Use to identify the conversion factor to convert Federal Logistics Information Services (FLIS) National Stock Number (NSN) unit of issue quantity to Local Stock Number (LSN) unit of use quantity Use to indicate the unit pack cube in cubic feet. 1/20
  536L MEA04-01 LB Pound Use to indicate the unit pack weight in pounds.
  536L PWK01 PG Packaging Specification Use only in the 2/HL/010 product description loop, for review periods 1 and 2, to indicate that specific preservation, packaging, packing and marking data is available. Cite the following codes in PWK07 as applicable: Y - Specifications are available. N - Specifications are not yet available.
  536L PWK01 S5 Product Quality Deficiency Report Category I
  536L PWK01 S6 Product Quality Deficiency Report Category II
  536L PWK04 41 Submitter Use to identify participating activity which submits proposed data directly to the DLA logistics information service for approval. The submitting activity may be the activity which originates the data, or an intermediate monitoring activity, e.g., DLA supply center, defense atomic support agency, through which the originating activity is required to submit its proposals to DLA logistics information service DLMS enhancement; see introductory DLMS note 4a.
  536L PWK05 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component DLMS enhancement; see introductory DLMS note 4a. 6/6
  536L PWK05 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) Use to indicate the Security Assistance (SA) structured address data. Interpretation of this data may require additional codes cited elsewhere in the transaction. 6/6
  536L PWK05 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  536L PWK06
  536L PWK07
  536L MSG01
  536L LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  536L LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The legacy MISTRAP DIC is retained in the DLMS to facilitate transaction conversion in a mixed DLSS/DLMS environment. Continued support of the legacy MILSTRAP DIC in a full DLMS environment will be assessed at a future date. 2. Future streamlined data; see introductory DLMS note 4c. 3/3
  536L LQ01 2 Channel of Distribution Code Identifies the classification of a contractor's business Use in the 2/HL/010 contract loop. 1/1
  536L LQ01 4 Type of Contract Code The specific kinds of contact pricing provisions as differentiated by the structure and clause content of the contract Use in the 2/HL/010 contract loop. 1/1
  536L LQ01 5 Criticality Designator Code Use to indicate when an item is technically critical, by reason of tolerance, fit, application, nuclear hardness properties or other characteristic which affects identification of the item Use in the 2/HL/010 contract loop. 1/1
  536L LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) Recommend using in all requisitions. 2/2
Page 37  of  195 First   Previous   33  34  35  36  [37]  38  39  40  41  42  Next   Last