DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  812L PER03 EM Electronic Mail
  812L PER03 FX Facsimile
  812L PER03 IT International Telephone Include country and city code as needed.
  812L PER03 TE Telephone
  812L PER05 AU Defense Switched Network
  812L PER05 EM Electronic Mail
  812L PER05 FX Facsimile
  812L PER05 IT International Telephone Include country and city code as needed.
  812L PER05 TE Telephone
  812L PER05 TL Telex
  812L PER05 TX TWX
  812L PER07 AU Defense Switched Network
  812L PER07 EM Electronic Mail
  812L PER07 FX Facsimile
  812L PER07 IT International Telephone Include country and city code as needed.
  812L PER07 TE Telephone
  812L PER07 TL Telex
  812L PER07 TX TWX
  812L N101 AN Authorized From Discrepancy Report Validated by; that is, the office which replied to or validated the discrepancy.
  812L N101 BT Bill-to-Party Use to identify the billed office, that is, the activity to be charged or credited.
  812L N101 II Issuer of Invoice Use to identify the billing office.
  812L N101 Z1 Party to Receive Status The entity to receive status for the designated document number Use to indicate the party to receive status when different from the Service/Agency prescribed status recipient. Use multiple iterations of the 1/N1/10 loop to identify all status recipients, as required.
  812L N101 Z4 Owning Inventory Control Point Use to indicate the source of supply
  812L N101 ZB Party to Receive Credit Use to identify the Business Partner Number (BPN) of the party to receive credit 1. Use when different from the original office billed (BT). 2. DLMS enhancement; see introductory DLMS note 5a.
  812L N103 1 D-U-N-S Number, Dun & Bradstreet DLMS enhancement; see introductory DLMS note 4a.
  812L N103 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix DLMS enhancement; see introductory DLMS note 4a.
  812L N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component DLMS enhancement; see introductory DLMS note 4a.
  812L N103 33 Commercial and Government Entity (CAGE) DLMS enhancement; see introductory DLMS note 4a.
  812L N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  812L N106 FR Message From Use to identify the party originating the transaction set Use to indicate that the organization cited in N104 transmitted the transaction set.
  812L N106 TO Message To Use to identify the party to receive the transaction set Use to indicate that the organization cited in N104 is to receive the transaction set.
  812L N901 S5 Routing Instruction Number Use to indicate the DoD Routing Identification Code (RIC).
  812L LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  812L LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The DLS DIC is retained in the DLMS to facilitate transaction conversion in a mixed DLS/DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date. 2. Future streamlined data; see introductory DLMS note 4c.
  812L LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes Use to identify special programs, exercises, projects, operations, and other purposes.
  812L LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) Recommend using in all requisitions.
  812L LQ01 81 Status Code Inform recipients of the status of requisitions or customer asset reports and related transactions Use to identify any applicable status information.
  812L LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use only for intra-service or agency transactions to identify service or agency-unique data as required. 2. Use to identify supplemental address/data. 3. Future streamlined data; see introductory DLMS note 4c.
  812L LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLS, this is the first position of the document serial number. 2. DLMS enhancement; see introductory DLMS note 4a.
  812L LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Use to identify the precedence, special handling, and processing requirements. 2. Use redistribution orders, materiel release orders, and historical materiel release orders. 3. Under DLS, this is caried in the required delivery date field. 4. DLMS enhancement; see introductory DLMS note 4a.
  812L LQ01 DE Signal Code Use to indicate the bill-to and ship-to DoDAAC (Department of Defense Activity Address Code) for an item Future streamlined data; see introductory DLMS note 4c.
  812L LQ01 DG Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  812L LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the Materiel Management Aggregation Code (MAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A - data maintenance action was approved in version 5010. The approved code/name is "MAC - Material Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN) 23-10, Volumes 1 and 2.
  812L FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  812L FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  812L FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  812L FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  812L FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  812L FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  812L FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Accountable Station Number. The Accountable Station Code is the Fiscal Station Number (FSN) of both the Army and the Office of the Secretary of Defense (OSD), the Authorization Accounting Activity (A) of the Navy, or the Accounting and Disbursing Station Number (ADSN) used by the Air Force. The Accountable Station Codes (TAC3) are published in the DoD 70.14-R (Financial Management Regulation). Civilian Agencies will cite their equivalent organization code.
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