DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  810L SAC02 F060 Other Accessorial Service Charge Use for accessorial costs Use for accessorial costs.
  810L SAC02 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  810L SAC02 F650 Preparation Use for packing, crating, and handling.
  810L SAC02 F670 Price and Marketing Allowance Use for sales price reductions.
  810L SAC02 I170 Trade Discount
  810L SAC02 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation.
  810L N101 BG Buying Group Use to identify the G-Invoicing Group Name Description 1. Use to identify the G-Invoicing Group Name Description. 2. DLMS enhancement; see introductory DLMS note 3a. Refer to ADC 1465A.
  810L N101 OB Ordered By 1. Use to identify the requisitioner, ordering, or turn-in activity when different from the billed activity. 2. DLMS enhancement; see introductory DLMS note 6a.
  810L N101 ST Ship To Use to identify the organization to receive the product if other than the billed organization.
  810L N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  810L LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  810L LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The DLS DIC is retained in the DLMS to facilitate transaction conversion in a mixed DLS/DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date. 2. Future streamlined data; see introductory DLMS note 6c.
  810L LQ01 36 Air Terminal Identifier Code
  810L LQ01 37 Water Terminal Identifier Code
  810L LQ01 54 Type of Bill Code Use to indicate the billing purpose.
  810L LQ01 57 Delivery Source Code Use to identify FMS shipment information.
  810L LQ01 58 Transportation Bill Code Use to identify FMS customer below-the-line transportation cost billing information.
  810L LQ01 59 Stock Fund or Non-stock Fund Code Use to identify the appropriation or a stock fund for FMS transactions.
  810L LQ01 60 General Services Administration (GSA) Customer Supply Center Number Code
  810L LQ01 61 Information Indicator Code
  810L LQ01 67 Type of Assistance Code For SA transactions, use when the coded address in the transaction number does not identify the type of assistance and financing.
  810L LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes Use to identify special programs, exercises, projects, operations, and other purposes.
  810L LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND)
  810L LQ01 89 Cooperative Logistics Program Support Code For FMS transactions, must use to identify programed, nonprogrammed, and termination/drawdown requirements. , .
  810L LQ01 94 Identification Code Use in FMS transactions to identify the customer country's requisitioning Service Code Must use in FMS transactions to identify the customer country's requisitioning Service Code: B, D, K, P, or T. This is the SA program Customer Service Designator (codes derived from Qualifier 71, Service and Agency Code). A - data maintenance action was approved in version 5010. The approved code/name is "CSD - Customer Service Designator".
  810L LQ01 95 Offer and Release Option Code For FMS transactions, must use to advise the supply source of the type of notice required prior to shipping the materiel.
  810L LQ01 97 Ultimate Recipient Code Use to identify the buyer of DoD materiel to allow full payment for materiel supplied to a non-DoD customer.
  810L LQ01 A2 Customer Within Country Code For SA transactions, use when the coded address in the transaction number does not identify the customer-within-country.
  810L LQ01 A3 Delivery Term Code For FMS transactions, use when the coded address in the transaction number does not identify the delivery term.
  810L LQ01 A5 Subcase Number Use in FMS transactions based on Service requirements.
  810L LQ01 A6 Freight Forwarder Number Must use in FMS transactions to identify the country representative or freight forwarder to receive shipments and documentation.
  810L LQ01 A7 Record Control Number Must use in MAP/GA transactions to identify the program line item number.
  810L LQ01 A8 Program Year Code Must use in MAP/GA transactions to indicate the program year in which the requisitioned item was approved and funded.
  810L LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use only for intra-service or agency transactions to identify service or agency-unique data as required. 2. Use to identify supplemental address/data. 3. Future streamlined data; see introductory DLMS note 6c.
  810L LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Use to identify a specialized purpose for which the requisition is submitted. 2. Under DLS, this is the first position of the document serial number. 3. DLMS enhancement; see introductory DLMS note 6a.
  810L LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Under DLS, this is caried in the required delivery date field. , 2. DLMS enhancement; see introductory DLMS note 6a.
  810L LQ01 CF Major Force Program Code Use only for into plane issues to identify the major force program of the organization involved in into plane refueling bills.
  810L LQ01 CG Aircraft Mission Design Series Code Use only for into plane issues.
  810L LQ01 CH Type of Issue Code Use only for into plane issues.
  810L LQ01 DE Signal Code Use to indicate the bill-to and ship-to DoDAAC (Department of Defense Activity Address Code) for an item
  810L LQ01 DG Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) Fund Code is retained in 2/LQ01/310. Discrete DoD SLOA/Accounting Classification is provided in 2/FA2/360. Refer to ADC 1043.
  810L LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the MAC for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A - data maintenance action was approved in version 5010. The approved code/name is “MAC-Material Management Aggregation code”. The code source is identified as the Air Force Manual (AFMAN) 23-10, Volumes 1 and 2.
  810L LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the materiel cognizance symbol (COG) of the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  810L LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use for integrated materiel management. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  810L LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy Use for special inventory reporting. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  810L LQ01 SEC Stock Exchange Code Use to identify the Exchange Pricing Indicator for intra-Army transactions to identify that the Customer and National Item Identification Number (NIIN) on the transaction are Exchange Pricing relevant Use to identify the Exchange Pricing Indicator for intra-Army and intra-Navy transactions to identify that the Customer and NIIN on the transaction are Exchange Pricing relevant. When applicable, cite code value EP (Exchange Pricing). Refer to ADC 274 and 32. A - data maintenance action was approved in version 6010. The approved code/name is "EPI - Exchange Pricing Indicator".
  810L LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  810L FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  810L FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  810L FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
Page 36  of  141 First   Previous   32  33  34  35  [36]  37  38  39  40  41  Next   Last