DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  832N LQ01 ACS Accounting Requirements Codes 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to designate an asset as expendable, non-expendable, or durable. Refer to ADC 127 and ADC 127B. . 2. Approved for use in X12 version 8010.
  832N LQ01 ACT Asset Category Codes 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to identify the Air Force APSR’s asset category for an item managed under a particular stock number. The AC must correspond with the Correct Type Asset Code. Refer to ADC 127 and ADC 127B. 2. Approved for use in X12 version 8010.
  832N LQ01 ACU Controlled Item Codes 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to indicate whether an item is a Controlled asset. Refer to ADC 127 and ADC 127B. 2. Approved for use in X12 version 8010.
  832N LQ01 ACV Expendability, Recoverability, Reparability Category (ERC) Code 1. Use to denote the expendability, recoverability, reparability category employed in management of an item of supply within the Air Force (FLIS DRN 265). 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 127 and ADC 127B. 3. Approved for use in X12 version 8010.
  832N LQ01 ACW Fiduciary Depreciation Method Codes 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to indicate the depreciation method for assets assigned to a particular stock number. Refer to ADC 127 and ADC 127B. 2. Approved for use in X12 version 8010.
  832N LQ01 ACX National Item Identification Number (NIIN) Status Codes 1. For Air Force GFP-A, must use when LIN01 = LA, otherwise use only when value changes to identify the current state of a national identification number (NIIN) (FLIS DRN 2670). Refer to ADC 127 and 127B. 2. Approved for use in X12 version 8010.
  832N LQ01 ACY (Army) Recoverability Codes 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to Catalog Data Support indicate that a transaction has been recovered for reprocessing (FLIS DRN 2892). Refer to ADC 127 and ADC 127B. 2. Approved for use in X12 version 8010.
  832N LQ01 ACZ Reportable Item Control Codes (RIC) 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to indicate that an item must be reported to the Army Logistics Information Warehouse (LIW) and/or the LSN is serially managed/tracked. Refer to ADC 127 and ADC 127B. 2. Approved for use in X12 version 8010.
  832N LQ01 AD1 Storage Requirement Codes 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to indicate if an item must be stored indoors or outdoors. Refer to ADC 127 and ADC 127B. 2. Approved for use in X12 version 8010.
  832N LQ01 AD2 Temperature Controlled Codes 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to indicate if an item must be temperature Controlled. Refer to ADC 127 and ADC 127B. 2. Approved for use in X12 version 8010.
  832N LQ01 AD3 Asset Type Codes 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to identify the category of an asset in the Air Force APSR. Must correspond with the Correct Asset Category Code in the AC-SFIS field. Refer to ADC 127 and ADC 127B. 2. Approved for use in X12 version 8010.
  832N LQ01 AD4 Utilization Measure Codes 1. For Air Force GFP-A, use only to identify how the asset’s utilization is measured. Mandatory when Utilization Service life is entered. Refer to ADCs 127 and 127B. 2. Approved for use in X12 version 8010.
  832N LQ01 DCS Disposition Sub-Category Code DLA Disposition Services uses the Disposition Sub-Category Code to indicate how the DLA Disposition Services ICP will process a release order based on the sub-category code passed. Disposition Sub-Category Codes authorized for use in this transaction are: CV, SV, and SR. The code value will be conveyed in 2/LQ02/340. Explanations for the codes are as follows: CV Commercial Venture SV Scrap Venture SR Scrap and Salvage Recycling.
  832N LQ01 DSR Data Sets Requested 1. Use with Catalog Purpose Code RC to identify the DSOR Code to identify the activities that are approved to perform depot level maintenance for the Services. Use multiple repetitions as applicable. (FLIS Table 17). Refer to ADC 176. 2. Local code DSR is established for use in the 832N, version 4030. A data maintenance action will be submitted for establishment of DSR “Depot Source Of Repair (DSOR) Code” in a future version.
  832N LQ01 HMC Hazardous Material Content Code 1. Use only for DLA Disposition Services Catalog Data Support (Catalog Purpose Code CP) (FLIS DRN 2579) 2. Approved for use in Version 5020. Implementers must manually update 4030 software to recognize Catalog Data Support this code. 3. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 127 and ADC 127B.
  832N LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use with Catalog Purpose Code RC (FLIS Table 7). Refer to ADC 176.
  832N LQ01 NMS Nonconsumable Item Material Support Codes (NIMSC) 1. Use with Catalog Purpose Code RC (FLIS Table 107, DRN 076). Refer to ADC 176. 2. Approved for use in X12 version 8010.
  832N LQ01 SMC Special Material Content Code 1. Approved for use in Version 4060. 2. This code applies to Navy Managed items only and is referred to as the HAZMAT Indicator within the Navy system (MAT). FLIS DRN 0121.
  832N SLN03 I Included Catalog Data Support Must use to satisfy syntax requirements.
  832N PAM01 VQ Utilization Service Life 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to identify the number of years of Utilization Service Life for an asset in the Air Force APSR. 2. A data maintenance action was approved in version 8010. The approved code/name is 'VQ - Utilization Service Life'.
  832N PAM01 VU Recommended Service Life 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to identify the number of years of Recommended Service Life for an asset in the Air Force APSR. Enter 0-9 years in 2/PAM02/40. Refer to ADC 127 and ADC 127B. 2. A data maintenance action was approved in version 8010. The approved code/name is 'VU - Recommended Service Life'.
  832N PAM01 VW Shelf Life Period 1. Use for Air Force GFP-A to indicate a non-standard shelf life period in months. Mandatory if the shelf life code in 2/LIN06/010 is V or X. Enter 0-360 months in 2/PAM02/40. Refer to ADC 127. 2. A data maintenance action was approved in version 8010. The approved code/name is 'VW - Shelf Life Period'.
  832N QTY01 61 Remaining Authorized Quantity Use only with the Catalog Purpose Code SC to identify the remaining quantity on the sales contract. (Maximum length is 15 positions).
  832N QTY01 XY Safety Level Identifies the safety stock level the industrial site suggests for induction of a new stock item. This code is site specific. Expressed as R7.2 (decimal is passed in the transaction; lead and trailing zeros are not transmitted).
  841W ST01 841 Specifications/Technical Information
  841W SPI01 ZZ Mutually Defined Use code "Z" for this data element to satisfy mandatory X12 syntax requirements. 9 - Government Defined (Trading Partner Level)
  841W REF01 V0 Version
  841W DTM01 97 Transaction Creation
  841W DTM04 UT Universal Time Coordinate
  841W N101 HZ Hazardous Waste Generator Use to identify the File Transfer DODAAC.
  841W N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component
  841W N106 FR Message From Use to identify the party originating the transaction set
  841W HL03 V Address Information Use to identify the address loop which specifies the transaction recipient. Use only one address loop per transaction.
  841W HL03 HE EPA Waste Number Subsection
  841W HL03 HP Waste Profile Shet
  841W HL03 KB Chemical 1. Use to identify the Chemical Composition Subsection. 2. Approved for use in X12 version 4040.
  841W HL03 ST State Approved for use in X12 version 4040.
  841W SPI02 WPN Waste Disposal Number 1. Use in the HL03 Code HP loop.
  841W RDT03 585 Report Use in the HL03 Code HP loop to identify the Waste Profile Established Date.
  841W LIN02 JP Package Type Code Use in the HL03 Code HP loop. Insert “BULK”, “DRUM”, or a brief narrative.
  841W N101 HZ Hazardous Waste Generator Use in the HL03 Code HP loop to identify the Generator Name. Use the N102 to provide the facility name; use the N201 to identify the Technical Contact Title; use the N3 and N4 to provide the facility address.
  841W N101 ZD Party to Receive Reports Use in the HL03 Code V loop to identify the DLA Disposition Services Field Office RIC as the transaction recipient.
  841W N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  841W N106 TO Message To Use to identify the party to receive the transaction set Use in the HL03 Code V loop with N101 Code ZD to identify that the DLA Disposition Services Field Office RIC is the transaction recipient.
  841W PER01 BL Technical Department Use in the HL03 Code HP loop to identify the Technical Contact Name. This name is associated to the Technical Contact Title in the N201.
  841W PER01 CE Certifier Use in the HL03 Code HP loop. This name is associated with the Generator name (N01 Code HZ).
  841W PER03 TE Telephone Use in the HL03 Code HP loop with PER01 Code BL.
  841W PER05 EX Telephone Extension Use in the HL03 Code HP loop with PER01 Code BL.
  841W N901 ABO State Hazardous Waste Entity Identifier Use in the HL03 Code HP loop to identify the Generator State Identification.
  841W N901 CAM U.S. Environmental Protection Agency (EPA) Identification Number 1. Use in the HL03 Code HP loop to identify the Generator US EPA Identification. 2. Approved for use in X12 version 4040.
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