DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  812L BCD01
  812L BCD02
  812L BCD03 B Debit/Credit Advice No Remittance Detail
  812L BCD04
  812L BCD05 C Credit Use when credits or refunds are sought Use when credits or refunds are sought. Also, when adjustments are not involved e.g., request for copies. 1/1
  812L BCD05 D Debit Use when changes are sought.
  812L BCD06
  812L BCD07
  812L BCD09
  812L BCD10
  812L BCD11 00 Original Indicates the initial transaction
  812L BCD11 45 Follow-up Use to identify a follow-up on a transaction Use for follow-up replies. Non-DLMS
  812L BCD11 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  812L BCD12 CA Cash Use to identify the reference invoice as a noninterfund invoice.
  812L BCD12 PP Prepaid Invoice Use to identify the reference invoice as an interfund invoice.
  812L PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number Always use in the first repetition to identify the primary point of contact and their primary communication numbers. 1/60
  812L PER02
  812L PER03 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  812L PER03 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  812L PER03 FX Facsimile The facsimile (FAX) telephone number 10/10
  812L PER03 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code as needed. 1/60
  812L PER03 TE Telephone The commercial telephone number Include the area code and number 10/10
  812L PER04
  812L PER05 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  812L PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  812L PER05 FX Facsimile The facsimile (FAX) telephone number 10/10
  812L PER05 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code as needed. 1/60
  812L PER05 TE Telephone The commercial telephone number Include the area code and number 10/10
  812L PER05 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  812L PER05 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  812L PER06
  812L PER07 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  812L PER07 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  812L PER07 FX Facsimile The facsimile (FAX) telephone number 10/10
  812L PER07 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code as needed. 1/60
  812L PER07 TE Telephone The commercial telephone number Include the area code and number 10/10
  812L PER07 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  812L PER07 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  812L PER08
  812L N101 AN Authorized From Use to identify the office which replied to or validated the discrepancy Discrepancy Report Validated by; that is, the office which replied to or validated the discrepancy. 1/60
  812L N101 BT Bill-to-Party The organization to receive the billing for goods and/or services Use to identify the billed office, that is, the activity to be charged or credited. 3/6
  812L N101 II Issuer of Invoice Use to identify the billing office Use to identify the billing office. 1/60
  812L N101 Z1 Party to Receive Status The entity to receive status for the designated document number Use to indicate the party to receive status when different from the Service/Agency prescribed status recipient. Use multiple iterations of the 1/N1/100 loop to identify all status recipients, as required. 1/60
  812L N101 Z4 Owning Inventory Control Point Use to indicate the source of supply 1/60
  812L N101 ZB Party to Receive Credit Use to identify the Business Partner Number (BPN) of the party to receive credit 1. Use when different from the original office billed (BT). 2. DLMS enhancement; see introductory DLMS note 5a. 1/60
  812L N102
  812L N103 1 D-U-N-S Number, Dun & Bradstreet Numerical value of the Edition of the Department of Transportation’s Emergency Response Guidebook corresponding to the Emergency Response Guide Page Number DLMS enhancement; see introductory DLMS note 4a.
  812L N103 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix Number incorporating the 9 position Dun and Bradstreet Data Universal Number followed by a 4 position sub-number identifying a specific unit within the business organization DLMS enhancement; see introductory DLMS note 4a. 13/13
  812L N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 4a. 6/6
  812L N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees DLMS enhancement; see introductory DLMS note 4a. 5/5
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