DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  832N DTM01 276 Contract Start Use to advise the DLA Disposition Services Field Office the authorized start date for scrap sales contractor pick-up. Refer to ADC 1234.
  832N REF01 18 Plan Number Identifies the Collaboration Planer Code. This code identifies the industrial site Collaboration planer that is responsible for the item by the individual’s role code.
  832N REF01 2S Catalog Must use for Air Force GFP-A to identify the name of the catalog the stock number record is assigned to. Length restricted to 20 characters in the Air Force APSR. Refer to ADC 127.
  832N REF01 6L Agent Contract Number Must use in GFP-related transactions to identify the procurement instrument identifier (PID) applicable to the contract authorizing the contractor to perform on behalf of the government.
  832N REF01 6M Application Number Identifies Local Application Code which indicates how the materiel is processed in shop stores. Recognized by the program to inhibit automatic replenishment.
  832N REF01 AS Acceptable Source Supplier ID Use to Identify the source of materiel as S for Supply, P for Local Purchase, and M for Local Manufacturing Identifies the source of materiel as S for Supply, P for Local Purchase, and M for Local Manufacturing.
  832N REF01 DG Drawing Number
  832N REF01 LW Location Within Equipment Identifies the Navy Commodity Code. This is a FRC unique requirement.
  832N REF01 MF Manufacturers Part Number A number assigned by a manufacturer to an item of production 1. Use to identify the part number when the primary identification is an LSN. Identify the CAGE in REF-04. 2. For Navy FRC, this may be the value originally provided by DLA as the drawing reference number (REF01 Code QZ) or, if not available, the drawing number (REF01 Code DG), remapped to this position by DLA Transaction Services to facilitate Navy processing of this transaction. Refer to ADC 135. Catalog Data Support.
  832N REF01 NS National Stock Number 1. Use to identify the cross-reference NSN when the primary identification is a part number/CAGE or LSN. 2. Use multiple iterations in response to a part-number query where multiple matching NSNs are identified.
  832N REF01 NZ Critical Application Identifies Critical Safety Item - Yes/No Flag. Cite Y or N.
  832N REF01 QI Quality Inspection Area Identifier Identifies Inspection Required At Destination - Yes/No Flag. Cite Y or N. This code is site specific.
  832N REF01 QZ Reference Drawing Number Identifies the Detailed Drawing Piece Number. Indicates the specific item within the drawing being referenced.
  832N REF01 S6 Stock Number 1. Use to identify the Local Stock Number (LSN) in response to a part number query where a matching LSN is identified. 2. May be used to identify the previously assigned LSN when a unit of use LSN is being established for the previously assigned LSN applicable to non-LSN materiel. 3. Use for Air Force GFP-A to identify the previous LSN used as a reference for the current catalog entry. Refer to ADC 127.
  832N REF01 TN Transaction Reference Number A unique number generated by the original submitter of a pre-defined transaction and assigned to any pre-defined information exchange within the department of defense The transaction reference number retains its identity for the life of the generated transaction Use to enable users to identify the unique document number when transmitting material master records to the APSR.
  832N REF01 WL Federal Supply Classification Code Must use for Air Force GFP-A to identify the FSC of an asset. Refer to ADC 127.
  832N REF01 XA Substitute National Stock Number Use with the Catalog Purpose Code SN. The original NSN must be identified in 2/LIN/010.
  832N REF01 YD Buyer Identification Identifies the Collaboration Buyer Code. This code identifies the industrial site Collaboration buyer that is responsible for the item by the individual’s role code.
  832N REF01 ZM Manufacturer Number Use to identify the manufacturer’s CAGE Code associated with the drawing number.
  832N REF01 ACK Drawing Revision Number 1. Use with the Drawing Number (qualifier DG) to identify the Drawing Revision Number. 2. Use to identify a specific revision number to a specific drawing when the requirement is for a lesser revision than is currently identified to the NSN.
  832N REF01 FCN Assigned Contract Number Use only with the Catalog Purpose Code SC to identify the sales contract number. (Field length equal to 10 characters.).
  832N REF04-01 W7 Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 1. Use with part number to identify the manufacturer’s CAGE. 2. Where authorized, use the 2/N101-02/230 to provide the manufacturer/supply name if the manufacturer’s CAGE is not known or not assigned. 3. For Navy FRC, this may be the value originally provided by DLA as the drawing number CAGE (REF01 Code ZM) remapped to this position by DLA Transaction Services to facilitate Navy processing of this transaction. Refer to ADC 135.
  832N REF04-01 BCI Basic Contract Line Item Number Use only in conjunction with the sales contract number (REF01=FCN) to identify the sales contract number line item number.
  832N PID01 F Free-form Use for clear-text description of the item. Length restricted to 80 characters (10 lines up to 80 characters each).
  832N PID01 X Semi-structured (Code and Text)
  832N PID03 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. N - in PID08). A negative response indicates that the item is serially managed. CSF Item is Consumable (Indicate Y or N in PID08). DEH Item Requires Dehumidification (Indicate Y or N in PID08). HCI Item Contains Hazardous Content (Indicate Y or N in PID08). MFC Item Requires a Contract with the Manufacturer (Indicate Y, N, or U in PID08). MFL LSN Requires Inclusion of Manufacturer Lot Number in Applicable Logistics Transactions (Indicate Y, N, or U in PID08). MET Item Requires a Meter (Indicate Y, N, or U in PID08). RAD Item Contains Radioactive Content (Indicate Y or N). RET Vendor Accepts Returns of This Stock Number (Indicate Y or N in PID08). SR Item Requires Secondary Serial Number (Indicate Y, N, or U in PID08). UVF The Unique Item Identifier (UI) for this Item Requires Verification Against the IUID Registry (Indicate Y or N in PID08).
  832N LDT01 AI From Date of a Specified Event to Delivery Identifies IA Lead Time (distribution or manufacturing) for providing an item to the industrial site, expressed in number of days. (Length is 4 positions).
  832N LDT03 DA Calendar Days Must use to satisfy syntax requirements.
  832N MTX01 ADD Additional Information Use for Air Force GFP-A to enter remarks into the Air Force APSR. Enter text in 2/MTX02/1670. Limit to 1024 characters. Refer to ADC 127.
  832N CTP02 LCP Last Cost Price 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise use only when value changes to transmit the latest acquisition cost of new acquisitions to the APSR. Refer to ADC 127 and ADC 127B. 2. Approved for use in X12 version 4050. 3. DLMS enhancement. See introductory DLMS note 10.
  832N CTP02 MAC Moving Average Cost 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to transmit the moving average cost of new acquisitions to the APSR. Refer to ADC 127 and ADC 127B. 2. Approved for use in X12 version 6030. 3. DLMS enhancement. See introductory DLMS note 10.
  832N CTP02 NET Net Item Price 1. Net Price for a repairable item that is unserviceable unit which has or will be turned in on an exchange basis. Also referred to as exchange price for depot level repairables. (FLIS DRN 5235) Catalog Data Support 2. Use with Net Repair Price Phrase Code Data Service Code at CTP10. If multiple net prices are provide, must include the Net Repair Price Phrase Data Service Code.
  832N CTP02 STA Standard Price 1. This is the FLIS standard price for cataloged NSNs. 2. This is the price associated with LSNs where unit of use is not applicable. 3. Where unit of use is applicable, identify the standard price here and provide the unit of use price at CTP08.
  832N CTP06 SEL Selling Multiplier Catalog Data Support Must use to satisfy syntax when providing unit of use information.
  832N N101 SU Supplier/Manufacturer 1. Identifies the manufacturer/supplier of part-numbered items assigned to an LSN where the manufacturer’s CAGE is not known or not assigned. Use N102 for the text name allowing up to 25 positions 2. Use to identify the scrap sales contractor. Use N102 for the clear text name of the contractor. Refer to ADC 1234.
  832N N101 SUS Supply Source Identifies the DoD Source of Supply (SoS) (FLIS DRN 3690).
  832N N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component
  832N N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  832N LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  832N LQ01 90 Precious Metals Indicator Code 1. Use to identify items that have precious metals as part of their content (FLIS DRN 0802). 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 127 and ADC 127B.
  832N LQ01 91 Automated Data Processing Equipment Identification Code 1. Use to indicate if an item contains automated data processing equipment (FLIS DRN 0810). 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 127 and ADC 127B.
  832N LQ01 AD Acquisition Advice Code Use to indicate how (as distinguished from where) and under what restrictions an item will be acquired 1. (FLIS DRN 2507) 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 127 and ADC 127B.
  832N LQ01 AH Acquisition Method Suffix Code (FLIS DRN 2867).
  832N LQ01 AI Acquisition Method Code (FLIS DRN 2871).
  832N LQ01 EQ Controlled Inventory Item Code 1. Indicates the security classification and/or security risk or pilferage controls for storage and transportation of DOD assets (FLIS DRN 2863). 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 127 and ADC 127B.
  832N LQ01 FD Demilitarization Code 1. Use to identify each item requiring demilitarization and the type of demilitarization required (FLIS DRN 0167) . 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 127 and ADC 127B.
  832N LQ01 JF Packing Requirement Level A Code Catalog Data Support FLIS DRN 5170.
  832N LQ01 JG Packing Requirement Level B Code FLIS DRN 5171.
  832N LQ01 JH Packing Requirement Level C Code Identifies Packaging Requirement Code Minimal. (FLIS DRN 5172).
  832N LQ01 NS Hazardous Material Code 1. FLIS DRN 0865 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 127 and ADC 127B.
Page 49  of  141 First   Previous   45  46  47  48  [49]  50  51  52  53  54  Next   Last