DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  842P QTY01 UA Units Completed 1. Use to identify the Quantity Inspected by the originator. Equates to SF368, Block 10b. 2. This element may only be populated by the Originating Point or Screening Point. For inter-service transactions, only the Screening Point and can update this element.
  842P QTY03-01 3 Seconds
  842P QTY03-01 14 Shot Use to indicate number of “Catapult Shots;' this is the number of launches an aircraft has been launched, i.e. aircraft catapult systems and/or unmanned air vehicles.
  842P QTY03-01 1N Count Use to indicate number of “Starts”.
  842P QTY03-01 7A Landings 1. Used to document the amount of landings an aircraft has completed. 2. Approved for use in X12 version 7020.
  842P QTY03-01 7C Flight Hours 1. Used to document the amount of time in hours that an aircraft/equipment has been flying. 2. Approved for use in X12 version 7020.
  842P QTY03-01 B7 Cycles Use to indicate cycles of equipment, e.g., engine start-up and stop, or take-of and landings.
  842P QTY03-01 DA Days
  842P QTY03-01 DH Miles
  842P QTY03-01 FT Foot
  842P QTY03-01 HR Hours
  842P QTY03-01 IS Stops Use to indicate number of “Arrestments;' this is the number of times an aircraft has engaged arresting gear to stop forward momentum of a routine or emergency landing or an aborted takeoff.
  842P QTY03-01 MJ Minutes
  842P QTY03-01 MO Months
  842P QTY03-01 RH Runing or Operating Hours Use to indicate “Under/Steaming Hours”.
  842P QTY03-01 RO Round Use to indicate “Rounds Fired”.
  842P QTY03-01 UN Unit Use to indicate unit if measure is “Other” (i.e., than those listed here).
  842P QTY03-01 YR Years
  842P AMT01 10 Shipment Value in U.S. Dollars 1. Use to indicate “total” value of defective items in Defective Unit Cost. This is the cost of the deficient materiel based on the unit of issue. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element.
  842P AMT01 PD Credit 1. Use to indicate the amount of credit/debit being authorized or Recommended (also known as DLA Credit Value). 2. Use in the Document Number Loop (HL01=W). 3. If multiple document numbers are applicable, identify the credit amount applicable to the document number included in the Report Loop (HL01=RP) and use a separate Document Number Loop (HL01=W) for each additional document number and credit amount combination. 4. When providing a credit amount, also provide the credit date (DTM01=18) (and the DLA Credit Memo Number, when applicable) in the same loop. 5. This element may only be populated/updated by the Action Point.
  842P AMT01 Z3 Unit Cost of Discrepant Material 1. Use to identify “unit” value of a “single” defective item in Defective Unit Cost. This is the cost of the deficient materiel based on the unit of issue. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point or Action Point can update this element.
  842P N101 41 Submitter 1. Use to identify the Originator DODAAC when different than the address identified with the DODAAC-From in 1/N101/120. 2. This element may only be populated by the Originating Point or Screening Point.
  842P N101 91 Action Party 1. Use to identify the Action Point DODAAC when different than the address identified with the DODAAC-From in 1/N101/120. 2. This element may only be populated by the Screening Point or the Action Point.
  842P N101 92 Support Party 1. Use to identify the Support Point DODAAC when different than the address identified with the DODAAC-From in 1/N101/120. 2. This element may only be populated by the Action Point, and the Support Point.
  842P N101 C4 Contract Administration Office 1. Use to identify DLA Form 127, DCMA Review Release Authority or Preparer by DODAAC. 2. This element may only be populated by the Support Point.
  842P N101 CA Carrier 1. Use to identify the PQDR exhibit carrier by Standard Carrier Alpha Code (SCAC). Used by the shipping activity to identify the carrier transporting the exhibit. 2. If the SCAC is not available, cite “Hand” (Hand Carry) or “DTS” (Defense Transportation Service), as applicable. 3. Refer to United States Transportation Command (USTRANSCOM) Reference Data Management (TRDM) for valid codes. 4. This field is required for Advance Notification (TS-14).
  842P N101 LG Location of Goods Use to identify Exhibit Holding DODAAC/CAGE of the organization that is holding the exhibit. Aka Exhibit Location.
  842P N101 MF Manufacturer of Goods 1. Use to identify the Supplier/Manufacturer CAGE. 2. WebPQDR Definition: Manufacturers/Suppliers Commercial and Government Entity (CAGE).
  842P N101 PG Prime Contractor 1. Use to identify the Contractors (CAGE) which supplied the nonconforming materiel. 2. Use the Qualifier PG in the N1 loop to provide an address that is different than the address officially listed with the CAGE in Central Contractor Registry (CR)/Business Identification Number Cross-Reference System (BINCS). Use the Qualifier “ZB” in the LIN segment as the primary means to identify the Supplier of the nonconforming materiel.
  842P N101 RN Repair or Refurbish Location Use to identify the Last Repair Facility, aka Last Rework Facility, when different than the address identified with the DODAAC/CAGE-From in 1/N101/120.
  842P N101 SH Shipper 1. Use to identify Shipper of the nonconforming materiel. Shipper Code must be CAGE or DODAAC. 2. WebPQDR Definition: DODAAC or CAGE of the Shipping activity who delivered the defective materiel.
  842P N101 ST Ship To 1. Use to identify the Exhibit Ship To Address. This is the address to which the exhibit is to be shipped to. 2. Use with 2/N2/290, 2/N3/30, and 2/N4/310 to fully identify in-the-clear exception ship-to address information under authorized conditions.
  842P N101 Z7 Mark-for Party Use to identify the Mark For party to receive an exhibit.
  842P N101 ZB Party to Receive Credit 1. Use to identify the DODAAC for the activity to receive credit if not the PQDR originator’s organization. 2. This element may only be populated by the Originating Point or Screening Point. For inter-service transactions, only the Screening Point and can update this element.
  842P N101 ZD Party to Receive Reports Use to identify WebPQDR to send/receive 842P transaction.
  842P N101 DIR Distribution Recipient Use to identify the recipient of the distribution copy forwarded by email or other non-transaction method.
  842P N101 IAT Party Executing and Verifying 1. Use to indicate the Enterprise Identifier (EID) responsible for the UI. 2. The value of the IUID Issuing Agency Code (IAC) may be derived from the qualifier used for the Enterprise Identifier. Use only N103 qualifiers for which a corresponding IAC is noted.
  842P N101 SUS Supply Source Use to identify the Source of Supply by Routing Identifier Code (RIC).
  842P N103 2 Standard Carrier Alpha Code (SCAC)
  842P N103 10 Department of Defense Activity Address Code (DODAAC)
  842P N103 33 Commercial and Government Entity (CAGE)
  842P N103 A2 Military Assistance Program Address Code (MAPAC)
  842P N103 M4 Department of Defense Routing Identifier Code (RIC)
  842P PER01 AU Report Authorizer 1. Use to identify the review official's information associated with DLA Form 127 (also known as Review Release Authority). This is the official that reviewed the 127 previous to release. 2. This element may only be populated by the Support Point or Action Point (if no Support Point).
  842P PER01 PU Report Preparer 1. Use to identify the preparing official's information associated with the DLA Form 127. AKA Prepared By. 2. This element may only be populated by the Support Point or Action Point (if no Support Point).
  842P PER01 RP Responsible Person 1. Use to indicate a POC at receiving location. Also, use in PQDR exhibit shipments to indicate the Government representative at the receiving location. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point can update this element.
  842P PER03 AU Defense Switched Network 1. Use to identify the DSN Phone Number. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element.
  842P PER03 EM Electronic Mail 1. Use to identify the E-mail address. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element.
  842P PER03 TE Telephone 1. Use to identify the Commercial Phone Number. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element.
  842P PER05 AU Defense Switched Network 1. Use to identify the DSN Phone Number. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element.
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