DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  832N LQ01 ACX National Item Identification Number (NIIN) Status Codes Use to identify the current status of a national item identification number /NIIN 1. For Air Force GFP-A, must use when LIN01 = LA, otherwise use only when value changes to identify the current state of a national identification number (NIIN) (FLIS DRN 2670). Refer to ADC 1227 and 1227B. 2. Approved for use in X12 version 8010. 1/2
  832N LQ01 ACY (Army) Recoverability Codes Use to identify the recoverability category under which an item of supply is managed 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to indicate that a transaction has been recovered for reprocessing (FLIS DRN 2892). Refer to ADC 1227 and ADC 1227B. 2. Approved for use in X12 version 8010. 1/1
  832N LQ01 ACZ Reportable Item Control Codes (RICC) Assigned to equipment that is considered reportable 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to indicate that an item must be reported to the Army Logistics Information Warehouse (LIW) and/or the LSN is serially managed/tracked. Refer to ADC 1227 and ADC 1227B. 2. Approved for use in X12 version 8010. 1/1
  832N LQ01 AD1 Storage Requirement Codes Use when value changes to indicate if an item must be stored indoors or outdoors 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to indicate if an item must be stored indoors or outdoors. Refer to ADC 1227 and ADC 1227B. 2. Approved for use in X12 version 8010. 1/30
  832N LQ01 AD2 Temperature Controlled Codes Use when value changes to indicate if an item must be temperature controlled 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to indicate if an item must be temperature controlled. Refer to ADC 1227 and ADC 1227B. 2. Approved for use in X12 version 8010. 1/30
  832N LQ01 AD3 Asset Type Codes A code that identifies the type of personal or real property an asset is 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to identify the category of an asset in the Air Force APSR. Must correspond with the correct Asset Category Code in the ACC-SFIS field. Refer to ADC 1227 and ADC 1227B. 2. Approved for use in X12 version 8010. 1/30
  832N LQ01 AD4 Utilization Measure Codes The distance something can be used economically or the distance which it is used by one owner 1. For Air Force GFP-A, use only to identify how the asset’s utilization is measured. Mandatory when Utilization Service life is entered. Refer to ADCs 1227 and 1227B. 2. Approved for use in X12 version 8010. 1/30
  832N LQ01 DCS Disposition Sub-Category Code Use with post-post issues of disposition services inventory used with disposition category code to identify the type of the business model that resulted in removal of inventory DLA Disposition Services uses the Disposition Sub-Category Code to indicate how the DLA Disposition Services ICP will process a release order based on the sub-category code passed. Disposition Sub-Category Codes authorized for use in this transaction are: CV, SV, and SR. The code value will be conveyed in 2/LQ02/3400. Explanations for the codes are as follows: CV Commercial Venture SV Scrap Venture SR Scrap and Salvage Recycling 2/2
  832N LQ01 DSR Data Sets Requested 1. Use with Catalog Purpose Code RC to identify the DSOR Code to identify the activities that are approved to perform depot level maintenance for the Services. Use multiple repetitions as applicable. (FLIS Table 117). Refer to ADC 1176. 2. Local code DSR is established for use in the 832N, version 4030. A data maintenance action will be submitted for establishment of DSR “Depot Source Of Repair (DSOR) Code” in a future version. 1/30
  832N LQ01 HMC Hazardous Material Content Code Use for storage purposes to assure that incompatible hazards are not stored next to one another 1. Use only for DLA Disposition Services Catalog Data Support (Catalog Purpose Code CP) (FLIS DRN 2579) 2. Approved for use in Version 5020. Implementers must manually update 4030 software to recognize this code. 3. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 1227 and ADC 1227B. 2/2
  832N LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use with Catalog Purpose Code RC (FLIS Table 77). Refer to ADC 1176. 1/1
  832N LQ01 NMS Nonconsumable Item Material Support Codes (NIMSC) Use to designate the degree of support received by an individual secondary inventory control activity or to identify the service(s) performing depot maintenance for a lead service (primary inventory control activity) 1. Use with Catalog Purpose Code RC (FLIS Table 107, DRN 0076). Refer to ADC 1176. 2. Approved for use in X12 version 8010.
  832N LQ01 SMC Special Material Content Code A code that indicates an item represents or contains peculiar material requiring special treatment, precautions or management control of the item 1. Approved for use in Version 4060. 2. This code applies to Navy Managed items only and is referred to as the HAZMAT Indicator within the Navy system (MAT). FLIS DRN 0121. 1/1
  832N LQ02
  832N SLN01
  832N SLN03 I Included Must use to satisfy syntax requirements.
  832N PAM01 VQ Utilization Service Life The time during which something can be used economically or the time during which it is used by one owner 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to identify the number of years of Utilization Service Life for an asset in the Air Force APSR. 2. A data maintenance action was approved in version 8010. The approved code/name is 'VQ - Utilization Service Life'. 1/15
  832N PAM01 VU Recommended Service Life Use when value changes to identify the number of years of Recommended Service Life for an asset in the Air Force Accountable Property System of Record (APSR) 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to identify the number of years of Recommended Service Life for an asset in the Air Force APSR. Enter 0-99 years in 2/PAM02/4000. Refer to ADC 1227 and ADC 1227B. 2. A data maintenance action was approved in version 8010. The approved code/name is 'VU - Recommended Service Life'. 1/15
  832N PAM01 VW Shelf Life Period Use to indicate a non-standard shelf life period in months 1. Use for Air Force GFP-A to indicate a non-standard shelf life period in months. Mandatory if the shelf life code in 2/LIN06/0100 is V or X. Enter 0-360 months in 2/PAM02/4000. Refer to ADC 1227. 2. A data maintenance action was approved in version 8010. The approved code/name is 'VW - Shelf Life Period'. 1/3
  832N PAM02
  832N PAM03
  832N PAM03-01
  832N QTY01 61 Remaining Authorized Quantity Use to identify the remaining quantity on the sales contract Use only with the Catalog Purpose Code SC to identify the remaining quantity on the sales contract. (Maximum length is 15 positions). 1/15
  832N QTY01 XY Safety Level Use to identify the safety stock level the industrial site suggests for induction of a new stock item Identifies the safety stock level the industrial site suggests for induction of a new stock item. This code is site specific. Expressed as R7.2 (decimal is passed in the transaction; lead and trailing zeros are not transmitted). 1/15
  832N QTY02
  832N QTY03
  832N QTY03-01
  832N SE01
  832N SE02
  841W ST01 841 Specifications/Technical Information This 841W, Hazardous Material/Hazardous Waste Profile transaction is intended for use by DLA’s Distribution Standard System and Component generating systems supporting Disposition Services processing hazardous material/waste for turn-in/disposal to DLA Disposition Services.
  841W ST02
  841W ST03
  841W SPI01 ZZ Mutually Defined Use code "ZZ" for this data element to satisfy mandatory X12 syntax requirements.
  841W REF01 V0 Version Use to identify a particular form of something differing in certain respects from an earlier form or other forms of the same type of thing 1/50
  841W REF02
  841W DTM01 097 Transaction Creation Use to identify the date of transaction preparation 8/8
  841W DTM02
  841W DTM03
  841W DTM04 UT Universal Time Coordinate
  841W N101 HZ Hazardous Waste Generator The Department of Defense Activity Address Code (DoDAAC) of the generator turning in the waste Use to identify the File Transfer DoDAAC. 6/6
  841W N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  841W N104
  841W N106 FR Message From Use to identify the party originating the transaction set 1/60
  841W HL01
  841W HL02
  841W HL03 V Address Information Use to identify a address in a transaction Use to identify the address loop which specifies the transaction recipient. Use only one address loop per transaction. 1/110
  841W HL03 HE EPA Waste Number Subsection
  841W HL03 HP Waste Profile Sheet
  841W HL03 KB Chemical 1. Use to identify the Chemical Composition Subsection. 2. Approved for use in X12 version 4040.
  841W HL03 ST State Approved for use in X12 version 4040.
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