DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  832N REF04-02
  832N PID01 F Free-form Use for clear-text description of the item. Length restricted to 800 characters (10 lines up to 80 characters each)
  832N PID01 X Semi-structured (Code and Text) A type of data that is not formatted in a conventional way, but it does contain some structural elements that make it easier to analyze 1/80
  832N PID03 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  832N PID04
  832N PID05
  832N PID08
  832N LDT01 AI From Date of a Specified Event to Delivery Use to identify IA Lead Time (distribution or manufacturing) for providing an item to the industrial site, expressed in number of days Identifies IA Lead Time (distribution or manufacturing) for providing an item to the industrial site, expressed in number of days. (Length is 4 positions) 1/4
  832N LDT02
  832N LDT03 DA Calendar Days Must use to satisfy syntax requirements.
  832N MTX01 ADD Additional Information Use to provide additional information for various process areas Use for Air Force GFP-A to enter remarks into the Air Force APSR. Enter text in 2/MTX02/1670. Limit to 1024 characters. Refer to ADC 1227. 1/4000
  832N MTX02
  832N CTP02 LCP Last Cost Price Use when value changes to transmit the latest acquisition cost of new acquisitions to the Accountable Property System of Record (APSR) 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise use only when value changes to transmit the latest acquisition cost of new acquisitions to the APSR. Refer to ADC 1227 and ADC 1227B. 2. Approved for use in X12 version 4050. 3. DLMS enhancement. See introductory DLMS note 10. 1/17
  832N CTP02 MAC Moving Average Cost Use to indicate the moving average cost (MAC) 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to transmit the moving average cost of new acquisitions to the APSR. Refer to ADC 1227 and ADC 1227B. 2. Approved for use in X12 version 6030. 3. DLMS enhancement. See introductory DLMS note 10. 1/17
  832N CTP02 NET Net Item Price Use to indicate that an item must be requisitioned with end use funds at the 'net price' 1. Net Price for a repairable item that is unserviceable unit which has or will be turned in on an exchange basis. Also referred to as exchange price for depot level repairables. (FLIS DRN 5235) 2. Use with Net Repair Price Phrase Code Data Service Code at CTP10. If multiple net prices are provide, must include the Net Repair Price Phrase Data Service Code. 9/9
  832N CTP02 STA Standard Price Use to identify a predetermined price for a product or service 1. This is the FLIS standard price for cataloged NSNs. 2. This is the price associated with LSNs where unit of use is not applicable. 3. Where unit of use is applicable, identify the standard price here and provide the unit of use price at CTP08. 1/17
  832N CTP03
  832N CTP04
  832N CTP05
  832N CTP05-01
  832N CTP05-04
  832N CTP06 SEL Selling Multiplier Use to providing unit of use information Must use to satisfy syntax when providing unit of use information. 1/10
  832N CTP07
  832N CTP08
  832N CTP10
  832N G4002
  832N G4004
  832N N101 SU Supplier/Manufacturer Use to identify the manufacturer/supplier in various process areas 1. Identifies the manufacturer/supplier of part-numbered items assigned to an LSN where the manufacturer’s CAGE is not known or not assigned. Use N102 for the text name allowing up to 25 positions 2. Use to identify the scrap sales contractor. Use N102 for the clear text name of the contractor. Refer to ADC 1234. 1/60
  832N N101 SUS Supply Source Use to identify the activity as a potential source of supply used in the automatic digital network to automatically route requisitions Identifies the DoD Source of Supply (SoS) (FLIS DRN 3690) 3/3
  832N N102
  832N N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  832N N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  832N N104
  832N LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  832N LQ01 90 Precious Metals Indicator Code An indication as to whether or not items have precious metals as part of their content 1. Use to identify items that have precious metals as part of their content (FLIS DRN 0802). 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 1227 and ADC 1227B. 1/1
  832N LQ01 91 Automated Data Processing Equipment Identification Code Used to identify the general categories of Automated Data Processing Equipment (ADPE) used in the Department of Defense 1. Use to indicate if an item contains automated data processing equipment (FLIS DRN 0810). 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 1227 and ADC 1227B. 1/1
  832N LQ01 AD Acquisition Advice Code Use to indicate how (as distinguished from where) and under what restrictions an item will be acquired 1. (FLIS DRN 2507) 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 1227 and ADC 1227B. 1/1
  832N LQ01 AH Acquisition Method Suffix Code A single digit alpha code, assigned by a DoD activity, that provides the contracting officer and other Government personnel with engineering, manufacturing, and technical information (FLIS DRN 2867) 1/1
  832N LQ01 AI Acquisition Method Code Use to identify a code reflecting the decision of the Primary Inventory Control Activity (PICA) from a planned procurement review (FLIS DRN 2871) 1/1
  832N LQ01 EQ Controlled Inventory Item Code Use to indicate the security classification and/or security risk or pilferage control for storage and transportation of Department of Defense assets 1. Indicates the security classification and/or security risk or pilferage controls for storage and transportation of DOD assets (FLIS DRN 2863). 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 1227 and ADC 1227B. 1/1
  832N LQ01 FD Demilitarization Code Use to define the requirements for removal of the military characteristics of a weapon or munition and the type of demilitarization needed to meet those requirements 1. Use to identify each item requiring demilitarization and the type of demilitarization required (FLIS DRN 0167) . 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 1227 and ADC 1227B. 1/1
  832N LQ01 JF Packing Requirement Level A Code Identifies the packing requirement for Level A shipments Level A is the maximum protection level required for protection of material against the most severe worldwide shipment, handling, and storage conditions FLIS DRN 5170 1/1
  832N LQ01 JG Packing Requirement Level B Code Identifies packing requirements for Level B shipments Level B is the intermediate protection level required for protection of material under anticipated favorable conditions during worldwide shipment, handling, and storage conditions FLIS DRN 5171 1/1
  832N LQ01 JH Packing Requirement Level C Code Identifies packaging requirement code minimal Level C is the minimum protection level required for protection of material under known favorable conditions Identifies Packaging Requirement Code Minimal. (FLIS DRN 5172) 1/1
  832N LQ01 NS Hazardous Material Code Use to identify to the users of the federal catalog system all known or suspected hazardous items as defined by safety/health, transaction and/or environmental regulations, to serve as a flag that a procuring activity must acquire a material safety data sheet when a hazardous item is procured, and to inform federal catalog system users when more detailed information on an item is available in the hazardous material information system 1. FLIS DRN 0865 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 1227 and ADC 1227B. 1/1
  832N LQ01 ACS Accounting Requirements Codes Use to indicate the accountability of an item of supply 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to designate an asset as expendable, non-expendable, or durable. Refer to ADC 1227 and ADC 1227B. . 2. Approved for use in X12 version 8010. 1/1
  832N LQ01 ACT Asset Category Codes Use to identify the asset category for an item managed under a particular stock number 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to identify the Air Force APSR’s asset category for an item managed under a particular stock number. The ACC must correspond with the correct Type Asset Code. Refer to ADC 1227 and ADC 1227B. 2. Approved for use in X12 version 8010. 1/30
  832N LQ01 ACU Controlled Item Codes Use when value changes to indicate whether an item is a controlled asset 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to indicate whether an item is a controlled asset. Refer to ADC 1227 and ADC 1227B. 2. Approved for use in X12 version 8010. 1/30
  832N LQ01 ACV Expendability, Recoverability, Reparability Category (ERRC) Code Use to identify the expendability, recoverability, reparability category employed in management of an item of supply 1. Use to denote the expendability, recoverability, reparability category employed in management of an item of supply within the Air Force (FLIS DRN 2655). 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 1227 and ADC 1227B. 3. Approved for use in X12 version 8010. 1/30
  832N LQ01 ACW Fiduciary Depreciation Method Codes 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to indicate the depreciation method for assets assigned to a particular stock number. Refer to ADC 1227 and ADC 1227B. 2. Approved for use in X12 version 8010. 1/30
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