DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  842P PER05 EM Electronic Mail 1. Use to identify the E-mail address. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element.
  842P PER05 TE Telephone 1. Use to identify the Commercial Phone Number. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element.
  842P PER07 AU Defense Switched Network 1. Use to identify the DSN Phone Number. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element.
  842P PER07 EM Electronic Mail 1. Use to identify the E-mail address. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element.
  842P PER07 TE Telephone 1. Use to identify the Commercial Phone Number. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element.
  842P NCA02 RS Response Requirements Follow Use to satisfy ANSI syntax requirements.
  842P NTE01 ACI Additional Claim Information 1. Used to identify Supplemental Data to provide additional information pertinent to the PQDR investigation. Also used for Interim Reply narrative Comments. 2. This element may be populated/updated by the Action Point or the Support Point.
  842P NTE01 ACN Action Taken 1. Use to Identify the Final Reply Results narrative describing the final results of the investigation. 2. This element may be populated/updated by the Action Point or the Support Point.
  842P NTE01 AES Actual Evaluation Summary 1. Use to identify Evaluation of Current Production. This is the DCMA representative’s assessment of the effect on current production. Equates to DLA Form 127, Block 15. 2. This element may only be populated or updated by the Support Point.
  842P NTE01 CAC Relationship Information 1. Use to document the Results of Depot Surveillance. This is the depot stock screening information including any findings as a result of screening depot stocks for similar problems. 2. Field size = 20. 3. This element may only be populated or updated by the Action Point or the Support Point.
  842P NTE01 CAG Land Description
  842P NTE01 CAR Other Related Information 1. Use to identify the Corrective Action by Contractor describing the actions the contractor took to fix problem. Equates to DLA Form 127, Block 13. 2. This element may only be populated or updated by the Support Point.
  842P NTE01 CBB Consideration to be Received 1. Use to identify the Contractors Position on repair or replacement of materiel. Equates to DLA Form 127 Block 16. 2. This element may only be populated or updated by the Support Point.
  842P NTE01 CER Certification Narrative 1. Use to identify Final Reply for Alerts narrative. This is the PQDR Joint Regulation narrative requesting screening of materiel. Optional for USAF. 2. This element may only be populated or updated by the Action Point.
  842P NTE01 EAC Attachment 1. Use to identify the Enclosures Distribution. This identifies attachments and mailing codes associated with the 127. Equates to DLA Form 127, Block 18. 2. Field size = 20. 3. This element may only be populated or updated by the Support Point.
  842P NTE01 EAT Asset Disposition 1. Use to identify the Materiel Disposition instructions. 2. This element may only be populated by the Action Point, Screening Point and Support Point.
  842P NTE01 ORE Other Remedial Action 1. Use to identify Corrective Actions by Government narrative. This provides DCMA's verification corrective actions. Equates to DLA Form 127, Block 14. 2. This element may only be populated or updated by the Support Point.
  842P NTE01 PKG Packaging Instructions 1. Use to provide, explain, or otherwise describe unique Shipping Instructions. 2. Field size = 20. 3. This element may be used by the Action Point and updated by the Screening Point and/or the Support Point.
  842P NTE01 REC Recommendation 1. Use to identify the Findings and recommendations of Investigation. This is a narrative describing the results of the investigation, action taken to Correct the deficiency, and the corrective action to prevent recurrence. 2. This element may only be populated or updated by the Action Point.
  842P NTE01 REP Report 1. Use to identify the Preventive Action Taken (Answer) narrative. Derived from the DLA Form 127. 2. This element may only be populated or updated by the Support Point.
  842P NTE01 RPT Report Remarks 1. Use to identify Remarks and Recommendations providing any government or contractor Comments related to the investigation. Equates to DLA Form 127, Block 17. 2. This element may only be populated or updated by the Support Point.
  842P NTE01 TRS Quality Information 1. Use to identify the Cause of Deficiency narrative describing the Rot cause of deficiency found during the investigation. Equates to DLA Form 127, Block 12. 2. This element may only be populated or updated by the Support Point.
  842S-R ST01 842 Nonconformance Report
  842S-R BNR01 11 Response Use to indicate a reply to an SQCR.
  842S-R BNR01 CN Completion Notification 1. Use to indicate the storage activity providing this transaction has closed the SQCR record internally. (This may not mean that all associated actions have been completed by other activities applicable to the SQCR.) 2. Refer to ADC 1045; implemented for DLA use by agreement.
  842S-R BNR01 SU Status Update 1. Use to provide additional information or status in response to an interim reply from the action activity. 2. Use to report recommendations or findings to the materiel owner in response to an SQCR investigation. 3. Refer to ADC 1045; implemented for DLA use by agreement.
  842S-R BNR06 DG Response Use to indicate a reply to an SQCR.
  842S-R N101 HA Owner 1. Use to indicate the materiel owner when different from the manager. 2. Refer to ADC 1045.
  842S-R N101 KA Item Manager Refer to ADC 1045.
  842S-R N101 SB Storage Area Use to indicate the storage activity.
  842S-R N101 Z4 Owning Inventory Control Point Use to indicate the source of supply Use of this qualifier to be eliminated upon implementation of ADC 1045.
  842S-R N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  842S-R N106 FR Message From Report (SQCR) Use to indicate the organization cited above is originating the transaction set.
  842S-R N106 PK Party to Receive Copy 1. Use to send an information copy if the materiel manager is different than the materiel owner. 2. Refer to ADC 1045.
  842S-R N106 TO Message To Use to identify the party to receive the transaction set Use to indicate the organization cited above is receiving the transaction set.
  842S-R PER01 A4 Owner Representative Use on the materiel owner reply (with N101 = HA (or Z4 pending implementation of ADC 1045) to identify the materiel owner POC.
  842S-R PER01 IC Information Contact Use on the storage activity status update or completion notice (with N101=SB).
  842S-R PER01 MG Manager 1. Use with N101=KA. 2. Refer to ADC 1045.
  842S-R PER03 AU Defense Switched Network
  842S-R PER03 TE Telephone
  842S-R PER05 AU Defense Switched Network
  842S-R PER05 EM Electronic Mail Report (SQCR)
  842S-R PER05 FX Facsimile
  842S-R PER05 WF Work Facsimile Number Use to identify the DSN FAX number.
  842S-R PER07 AU Defense Switched Network
  842S-R PER07 EM Electronic Mail
  842S-R PER07 FX Facsimile
  842S-R PER07 TE Telephone
  842S-R PER07 WF Work Facsimile Number Use to identify the DSN FAX number.
  842S-R HL03 I Item Use to identify IUID data consistent with IUID data requirements. The IUID data is caried in the REF and N1 segments contained within the NCD loop. No other segments are used in the IUID loop. Use a separate IUID loop for each item. Skip this level when not applicable. This is a future enhancement provided to address IUID requirements.
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