DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  842S-R FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5.
  842S-R FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Approved for use in X12 version 7020.
  842S-R FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Approved for use in X12 version 7020.
  842S-R FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account For DoD SLOA/Accounting Classification use to identify, or to modify, “Reimbursable Flag”. Implementation deferred; refer to ADC 1084.
  842S-R FA201 H1 Cost Code Use to identify the classification of an organization's revenues, expenses or consumable resources For DoD SLOA/Accounting Classification use to identify “Cost Element Code”. Implementation deferred; refer to ADC 1084.
  842S-R FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) 1. For DoD SLOA/Accounting Classification use to identify “Agency Accounting Identifier”. Implementation deferred; refer to ADC 1084. Report (SQCR) 2. Authorized DLMS enhancement; see introductory DLMS note 5.
  842S-R FA201 P1 Disbursing Station Number Identification number that indicates authority to receive and disburse public funds and issue checks on the United States Treasury 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Agency Disbursing Identifier Code”. Implementation deferred; refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5.
  842S-R FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5. 3. Approved for use in X12 version 7020.
  842S-R FA201 YB Beginning Period of Availability Fiscal In annual and multi-year accounts, identifies the first year of availability under law that an account may incur new obligations 1. For DoD SLOA/Accounting Classification. 2. Use as appropriate to represent the Program Year. Availability Type Code must be X. Refer to ADC 1043B. Pending DoD implementation, WebSQCR is authorized to populate this data element from the SFIS Fund Code to Fund Account Conversion Table. Refer to ADC 1084. 3. Authorized DLMS enhancement; see introductory DLMS note 5. 4. Approved for use in X12 version 7020.
  842S-R FA201 YE Ending Period of Availability Use to identify the last year of availability under law that an account may incur new obligations 1. For DoD SLOA/Accounting Classification. Pending DoD implementation, WebSQCR is authorized to populate this data element from the SFIS Fund Code to Fund Account Conversion Table. Refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5. 3. Approved for use in X12 version 7020.
  842S-R NCD02 5 Discrepant For all transactions, used to satisfy ANSI requirement.
  842S-R NTE01 AES Actual Evaluation Summary Use with BNR06 Code 1 to provide owner/manager disposition instructions. Use with SU or CN to provide storage activity reply/remarks. Use multiple occurrences of the NTE segment as needed; (cumulative field size in the NTE02 is restricted to 750 characters.).
  846A ST01 846 Inventory Inquiry/Advice
  846A BIA01 0 Original Indicates the initial transaction
  846A BIA01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  846A BIA01 ZZ Mutually Defined 1. Use to identify the Unit of Use Indicator. 2. Used by Navy industrial activities (IAs). When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use, except when using the transaction to convert from an NSN to a unit of use LSN, (BIA02 code TE with BIA06 Action Code CV), then the MEA segment provides NSN-LSN conversion information. Authorized for DLA industrial activity support agreement only. Refer to ADC 376 and ADC 381. 3. Authorized for use by DLA Disposition Services. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. Refer to ADC 413.
  846A BIA02 AR Asset Reclassification Extension Request Distribution depots/storage activities use with asset reclassification request for supply condition code (SC) change.
  846A BIA02 AX Asset Reclassification Extension Response Owners use for Asset Reclassification Extension Response Transactions. When disapproving an extension request, must use in conjunction with BIA06 Action Code 21. Only used with asset reclassification request for supply condition code (SC) change.
  846A BIA02 TD Asset Reclassification Response 1. Distribution depots/storage activities use with one of BIA06 Action Codes 13, 24, S, or DE. 2. For Asset Reclassification Response Denial transactions (Action Code DE), must also cite the Asset Reclassification Denial Code at either 2/LQ01/260/ARD or 2/LQ01/376/ARD, as appropriate. 3. DLA Disposition Services Field Offices use, in conjunction with BIA06 Action Code 2 or E, to advise the DLA Disposition Services ICP of a Disposition Services Container Identification (ID) Number change. Disposition Services Container ID Number changes always originate from the field office to the ICP, Accordingly there is no corresponding Asset Reclassification Request transaction to initiate Disposition Services Container ID Number change. Refer to ADC 413.
  846A BIA02 TE Asset Reclassification Request Owners use in conjunction with appropriate BIA06 action code identifying the reason for the request (one of Action Codes: , A6, CV, or RA); or, for Asset Reclassification Request Follow-up Transactions, must use in conjunction with BIA06 Action Code 82.
  846A BIA06 2 Change (Update) Disposition Services Container ID Number Change. Use with BIA02 code TD only. Use when an item is changed from one disposition services container to another. Authorized for use by DLA Disposition Services only. Refer to ADC 413.
  846A BIA06 E Eliminate/Expire Disposition Services Container ID Number Removal. Use with BIA02 code TD only. Use when an item is removed from a disposition services container and is not placed in another container. Authorized for use by DLA Disposition Services only. Refer to ADC 413.
  846A BIA06 S Re-record Asset Reclassification Response to confirm modification of protection. Use only in response to asset reclassification request to modify protection (request action code A6). Use with BIA02 code TD only. Authorized for DLA industrial activity support agreement only. Refer to ADC 376.
  846A BIA06 13 Cleared Asset Reclassification Response to confirm removal of protection. Use only in response to asset reclassification request to remove protection (request action code RA). Use with BIA02 code TD only. Authorized for DLA industrial activity support agreement only. Refer to ADC 376.
  846A BIA06 21 Disapprove Disapproval of extension request. Owners use with Asset Reclassification Extension Response Transaction only when disapproving an extension request; otherwise do not use. Used with BIA02 code AX only.
  846A BIA06 23 Escalation Request to Expedite SC Reclassification. Owner/manager uses to request storage activity expedite an SC reclassification action for which the storage activity is responsible. ‘FROM’ and ‘TO’ SCs are not identified in 2/LQ/376, only the current SC is identified. Used with BIA02 code TE only.
  846A BIA06 24 On-Hold Asset Reclassification Response to confirm assignment of protection. Use only in response to asset reclassification request to assign protection (request action code 76); and in response to request to concurrently convert assets from NSN to a unit-of-use LSN and assign protection (request action code CV with LIN01 code 1 or 2). Use with BIA02 code TD only. Authorized for DLA industrial activity support agreement only. Refer to ADC 376.
  846A BIA06 62 Resolve Resolution of SC Suspension. Owner/manager uses to request storage activity reclassify assets from one SC to another, when the owner/manager has resolved the situation which required the assets to be held in a suspended condition (e.g., completion of litigation or technical inspection). ‘FROM’ and ‘TO’ SCs will be identified in 2/LQ/376. Used with BIA02 code TE only. 76 - Assign: Asset Reclassification Request to allow DLA or Navy Shipyard (NSY) to protect asset(s). Use to assign protection JO, and document number as well as the informational KO and COAR, as required to protect materiel. Authorized for DLA industrial activity support agreement only. Used with BIA02 code TE only. Refer to ADC 376.
  846A BIA06 82 Follow Up Use to follow up on previously submitted Asset Reclassification Request. Use when no response (either an inventory adjustment transaction or an asset reclassification response was received. Used with BIA02 code TE only.
  846A BIA06 86 Pended for Follow Up SC Reclassification Timeframe Expired. Owner/manager uses to request SC reclassification when the storage activity is responsible for the SC reclassification action and the timeframe has expired. ‘FROM’ and ‘TO’ SCs are not identified in 2/LQ/376, only the current SC. Used with BIA02 code TE only.
  846A BIA06 A6 Modified Asset reclassification request to modify the protection document number, and/or job order (JO) number, and/or informational key operation (KO) number for assets in storage. Also used to modify the informational COAR when the protection JO is being modified. The document number, JO and COAR, when being revised, will have from and to value. The KO will be an overlay. Used with BIA02 code TE only. Authorized for DLA industrial activity support agreement only. Refer to ADC 376.
  846A BIA06 CV Convert 1. Owner/manager Asset Reclassification Request to convert assets from an NSN or local stock number (LSN) to a ‘unit of use’ LSN. Used with BIA02 code TE only. See note 2 below if all or part of the quantity converted also needs protection. See note 3 below when conversion request requires the entire quantity of the NSN or LSN on hand for the requesting owner be converted to ‘unit of use’ LSN. 2. When the total or partial quantity being converted to a ‘unit of use’ LSN is also being protected by this same transaction, then use 2/LIN01/010 codes 1 (total converted quantity protected) or 2 (partial converted quantity to be protected), in conjunction with Action code CV. Partial quantity protection requires two iterations of LOOP ID QTY to convey two distinct quantities in the transaction for total quantity converted and partial quantity protected. 3. When the conversion request requires that the entire quantity of NSN or LSN on hand for the requesting owner be converted to ‘unit of use’ LSN, and the quantity to be converted is not specified in the transaction, then use LIN01 code 3. Authorized for DLA industrial activity support agreement with Marine Corps only. Refer to ADC 398. 4. Authorized for DLA industrial activity support agreement. Refer to ADC 376 and 398.
  846A BIA06 DE Deny Asset Reclassification Response to deny an asset reclassification request transaction. Use with BIA02 code TD only. When using Action Code DE, must cite an asset reclassification denial code (2/LQ01/376/ARD).
  846A BIA06 RA Remove Asset Reclassification Request to remove all protection. Remove all references to protection Job order number, Document Number and informational key operation number currently associated with the materiel in DLA EBS, DS and Navy IA systems. Also used to remove the COAR when the protection JO is removed. Used with BIA02 code TE only. Authorized for DLA industrial activity support agreement. Refer to ADC 376.
  846A N101 SB Storage Area Use to identify a depot or storage activity.
  846A N101 XM Maintenance Organization Used for Estimate Use when applicable to identify the maintenance organization originating the requested action, e.g., Navy Shipyard or Flet Readiness Center. Authorized for DLA industrial activity support agreement. Refer to ADC 376.
  846A N101 Z4 Owning Inventory Control Point Use to indicate the source of supply
  846A N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component DLMS enhancement; see introductory DLMS note 3a.
  846A N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  846A N106 FR Message From Use to identify the party originating the transaction set Must use in conjunction with the appropriate 1/N101/080 code to indicate the organization cited in N104 is originating the transaction set.
  846A LIN01 33 - Use when conversion request requires the entire quantity of the NSN or LSN on hand for the requesting owner be converted to a ‘unit of use’ LSN. Quantity to be converted is not required and is not specified in the transaction (i.e., LOOP ID QTY is not used).
  846A LIN02 A2 Department of Defense Identification Code (DoDIC) Use to identify specific types of ammunition and explosives, indicating both the item and its packaging 1. Use to identify ammunition items. 2. DLMS enhancement; see introductory DLMS note 3a.
  846A LIN02 F4 Series Identifier Use to identify the manufacturer's series number of the end item.
  846A LIN02 FB Form Number A unique stock number associated with a specific Approved Code form 1. Use to identify the form stock number. 2. DLMS enhancement; see introductory DLMS note 3a.
  846A LIN02 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification
  846A LIN02 MG Manufacturer's Part Number A number assigned by a manufacturer to an item of production Use to identify nonstandard materiel.
  846A LIN02 MN Model Number Use to identify the manufacturer's model number of the end item.
  846A LIN02 SN Serial Number A value assigned for identification of an item Use to identify the manufacturer's serial number of the end item.
  846A LIN02 SW Stock Number 1. Use to identify a local stock number (LSN), including the ‘unit of use’ LSN assigned for NSN materiel issued at les than the unit of issue. For ‘unit of use’ LSN, cite the cross reference NSN at LIN08-09. 2. When reclassifying materiel from an NSN to a ‘unit of use’ LSN (BIA06 code CV), must use LIN06-07 to cite the ‘TO’ ‘unit of use’ LSN, and cite the ‘FROM’ NSN (code FS) in LIN02. Authorized for DLA industrial activity support agreement only. Refer to ADC 376. 3. When reclassifying materiel from an LSN to a ‘unit of use’ LSN (BIA06 code CV), must use LIN06-07 to cite the ‘TO’ ‘unit of use’ LSN, and cite the ‘FROM’ LSN (code SW) in LIN02. Conversion from an LSN to a ‘unit of use’ LSN is only authorized under DLA industrial activity support agreement with Marine Corps. Refer to ADC 398.
  846A LIN02 YP Publication Number Reference number assigned to a publication or catalog 1. Use to identify the publication stock number. 2. DLMS enhancement; see introductory DLMS note 3a.
Page 68  of  141 First   Previous   64  65  66  67  [68]  69  70  71  72  73  Next   Last