DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842P LQ01 P2C Product Quality Deficiency Report Credit Code Used to describe whether credit or other form of resolution is authorized 1. A single character alpha code used to describe whether credit or other form of resolution is authorized. Use only codes: F-Repaired by user, P-Vendor Replacement, R-Vendor Repair, S-Source of Supply Replacement, T-Source of Supply Repair, W-Credit Authorized, X-No Credit Authorized. This field may be populated by the Screening Point, Action Point, or the Support Point. 2. Approved for use in X12 version 8060. 1/1
  842P LQ01 PAT Preventative Action Taken "Use to indicate the preventive action taken to prevent recurrence " 1. Seventh Positions of the PQDR Summary Code. AKA Preventative Action Taken Code. 2. Definition: Code used to indicate the preventive action taken to prevent recurrence. DLAR 4155.24 or Reference (g) for appropriate codes. This field may be populated/updated by the Support Point or the Action Point. The Screening Point may use the code if it is not their intention to forward the PQDR to an Action Point. Once the PQDR is forwarded to the Action Point, the Screening Point will not be able to populate/update Summary Code fields and will communicate with the Action Point through the rebuttal process for any updates/changes 3. Approved for use in X12 version 8060. 1/1
  842P LQ01 PCC Product Quality Deficiency Report Cancellation Code A two-character code that consists of the Product Quality Deficiency Report (PQDR) state and either the last key event code for an active PQDR or the closure remark code for a closed PQDR 1. Use to identify the Product Quality Deficiency Report Cancellation Code. 2. Use only valid codes as prescribed under the DLMS; see introductory DLMS Notes 3 and 4. 3. Approved for use in X12 version 8060. 2/2
  842P LQ01 PCD Detailed Cause Code 1. Fourth- Sixth Positions of the PQDR Summary Code. AKA Detailed Cause Code. 2. Definition: Refer to DLAR 4155.24 or Refer to Reference (g) detailed cause of deficiency. 3. Approved for use in X12 version 8060.
  842P LQ01 PDD Product Quality Deficiency Report Discovery Defect Code A three-position alpha numeric code detailing what the Originator of the Product Quality Deficiency Reporting (PQDR) believes is the detailed cause of the defect 1. Use to identify the Product Quality Deficiency Report Discovery Defect Code. 2. Use only valid codes as prescribed under the DLMS; see introductory DLMS Notes 3 and 4. 3. Approved for use in X12 version 8060. 3/3
  842P LQ01 PQC Product Quality Deficiency Report Retract Reason Code A two-position alpha numeric code used to describe the reason for requesting the Product Quality Deficiency Reporting (PQDR) be returned to the previous level 1. Use to identify the Product Quality Deficiency Report Retract Reason Code. 2. Use only valid codes as prescribed under the DLMS; see introductory DLMS Notes 3 and 4. 3. Approved for use in X12 version 8060. 2/2
  842P LQ01 RAC Product Quality Deficiency Report Reject Advice Code Use to identify the Product Quality Deficiency Report Reject Advice Code 1. Use to identify the PQDR Reject Advice Code. 2. Use only valid codes as prescribed under the DLMS; see introductory DLMS Notes 3 and 4. 3. Approved for use in X12 version 8060. 2/2
  842P LQ01 SDC Severity of Defect Code Use to identify the Level of Severity of the defect Second position of Product Quality Deficiency Reporting (PQDR) Summary Code 1. Second position of PQDR Summary Code. Level of Severity of the defect. This field may be populated/updated by the Support Point or the Action Point. The Screening Point may use the code if it is not their intention to forward the PQDR to an Action Point. Once the PQDR is forwarded to the Action Point, the Screening Point will not be able to populate/update Summary Code fields and will communicate with the Action Point through the rebuttal process for any updates/changes.. 2. Approved for use in X12 version 8060. 1/1
  842P LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling Use to identify the Special Material Identification Code (SMIC) for an end item. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  842P LQ02
  842P NCD02 5 Discrepant Use to indicate that Discrepant was the reason for submitting or the basis upon which a nonconformance report is initiated For all transactions, use to satisfy ANSI requirement. 1/20
  842P NCD03
  842P NTE01 ACT Action Use to identify Action Requested narrative (also known as Originator Recommendation) 1. Use to identify Action Requested narrative (also known as Originator Recommendation). This is the recommended action requested by the Originator or Screening Point. 2. This element may only be populated by the Originating Point or Screening Point. 1/1000
  842P NTE01 ADD Additional Information Use to provide additional information for various process areas 1. Use to identify Additional Information narrative for PQDR. Also, used when a PQDR Final reply is required or needs to be rebutted. Use to identify the narrative comments for all set codes, except follow up (45). 2.This element may be populated/updated by all processing points. 1/4000
  842P NTE01 COD Corrected Data Use to identify the narrative comments associated with Supply Discrepancy Reporting (SDR) correction/change and Product Quality Deficiency Reporting (PQDR) follow-up Use to identify the narrative comments associated with a PQDR. Status comment used to pass General Correspondence between system users. When data is corrected comments should explain what fields are affected. Not used for follow up TS-45, but used for TS-CO, and TS-SU. 1/80
  842P NTE01 FDD Final Deficiency Description Final closing comments from the Screening Point that includes their summary of the investigation 1. This will be the final closing comments from the Screening Point that includes their summary of the investigation on the “53”. This is a narrative field which provides the Screening Point an opportunity to provide comments without changing the Action Point closing letter. 2. This field may only be populated by the Screening Point. 1/2000
  842P NTE01 ODD Originator Deficiency Description Use to identify the narrative comments which describe the deficiency by the initiator in regard to an Security Assistance (SA) product quality deficiency 1. Use to identify the originator’s Description of Deficiency (also known as Narrative Details). This is the originator’s description of the deficiency and any requested actions. Equates to SF368, Block 3. 2. This element may only be populated by the Originating Point or Screening Point. 1/4000
  842P NTE01 SPS Screening Point Summary Use to identify the originators Location of Exhibit narrative 1. Use to identify the originators Location of Exhibit narrative. This is detailed information about where materiel is currently located. Do not use for a TS-13 exhibit request. 2. This element may only be populated by the Originating Point or the Screening Point. 1/80
  842P NTE02
  842P REF01 BT Batch Number A quantity of material all of which was manufactured under identical conditions and assigned an identifying batch number 1. Use in IUID loop to identify the batch, lot, or production run related to the deficient materiel. These fields can be updated by the Screening Point using a Status Update. 2. The batch/lot number may not exceed 20 characters in accordance with IUID policy. 1/30
  842P REF01 SE Serial Number A value assigned for identification of an item 1. Use in IUID loop to identify the serial number. Equates to SF 368 Block 11 Deficient Item Serial Number. These fields can be updated by the Screening Point using a Status Update. 2. For Next Higher Assembly Serial Number (SF368, Block 17d) refer to 2/LIN20/0200 Code 02 in the report loop. For Engine Serial Number, refer to 2/LIN26/0200 Code SN in the report loop. For serial number of the End Item (SF 368, Block 18d), refer to 2/REF01/0700 Code SE in the report loop. 3. The serial number may not exceed 30 characters and may only include alpha numeric characters, dashes and forward slashes. Spaces are not allowed. 1/50
  842P REF01 UII Department of Defense Unique Item Identifier A globally unique and unambiguous identifier that distinguishes an item from all other like and unlike items 1. Use in IUID loop to identify the UII value. If UII, then “SE” is required. “BT” is optional. 2. Approved for use in X12 version 5020. These fields can be updated by the Screening Point using a Status Update. 3. The UII may not exceed 50 characters in accordance with IUID policy. 1/50
  842P REF02
  842P QTY01 17 Quantity on Hand Use to identify quantity or balance on hand 1. Use to identify the Quantity in Stock of the Nonconforming Materiel at the originator’s location. This is the quantity of items currently held in stock. Equates to SF368, Block 10d. 2. The Screening Point may update this using a status update. 1/15
  842P QTY01 1K Time Units Use to describes how long a part has been operating since it was overhauled 1. It describes how long a part has been operating since it was overhauled. Equates to SF368, Block 7. This is mandatory if 2/REF/0700/=BY=N/R/O. 2. This element may be populated by all processing points. 7/7
  842P QTY01 39 Shipped Quantity Use to identify shipped quantity 1. Use to identify the Quantity of Exhibits Shipped. 2. This element may only be populated by the Originating Point, Screening Point or Action Point. 1/15
  842P QTY01 86 Nonconformance Quantity Use to indicate the discrepant/deficient quantity 1. Used to identify the Quantity Deficient of the nonconforming materiel received. This is the quantity of deficient items as reported by the originator. This equates to SF368, Block 10c. 2. This element may only be populated by the Originating Point or Screening Point. Only the Screening Point can update this element. 1/9
  842P QTY01 87 Quantity Received Use to identify the received quantity 1. Used to identify the Quantity Received of the nonconforming materiel received. Equates to SF368, Block 10a. 2. This element may only be populated by the Originating Point, Screening Point or Action Point. 1/15
  842P QTY01 9W Quantity of Exhibits Requested Use to identify the quantity of Exhibits Requested by Action or Support Point 1. Use to identify the quantity of Exhibits Requested by Action or Support Point. 2. This element may only be used/updated by the Action Point or the Support Point. 3. Action Point not authorized to change qty if the request is coming from the Support Point. 1/7
  842P QTY01 AO Verified Receipts Use to identify the quantity of Exhibits Received by the Action or Support Point 1. Use to identify the quantity of Exhibits Received by the Action or Support Point. 2. This element may only be populated or updated by the Action Point or the Support Point. 1/7
  842P QTY01 OT Number of Operating Periods at Failure A measurement of time prior to failure 1. Use to identify the Operating Time at Failure (OTAF). This is a measurement of time prior to failure. It describes how long a part was operated before failure. Equates to SF368, Block 7. 2. This element may be populated by all processing points. 1/15
  842P QTY01 T9 Time Since Installation Use to describes how long a part has been operational since installation 1. It describes how long a part has been operational since installation. Equates to SF368, Block 7. 2. Field size = 15 3. This element may only be populated by the Originating Point, Screening Point or Action Point. For inter-service transactions, only the Screening Point and Action Point can update this element. 4. Approved for use in X12 version 8060. 1/15
  842P QTY01 UA Units Completed Use to identify the Quantity Inspected by the originator 1. Use to identify the Quantity Inspected by the originator. Equates to SF368, Block 10b. 2. This element may only be populated by the Originating Point or Screening Point. For inter-service transactions, only the Screening Point and can update this element. 1/9
  842P QTY02
  842P QTY03
  842P QTY03-01
  842P AMT01 10 Shipment Value in U.S. Dollars Use to indicate the toal dollar value 1. Use to indicate “total” value of defective items in Defective Unit Cost. This is the cost of the deficient materiel based on the unit of issue. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element. 1/15
  842P AMT01 PD Credit Use to indicate the amount of credit/debit being authorized or recommended (also known as DLA Credit Value) 1. Use to indicate the amount of credit/debit being authorized or recommended (also known as DLA Credit Value). 2. Use in the Document Number Loop (HL01=W). 3. If multiple document numbers are applicable, identify the credit amount applicable to the document number included in the Report Loop (HL01=RP) and use a separate Document Number Loop (HL01=W) for each additional document number and credit amount combination. 4. When providing a credit amount, also provide the credit date (DTM01=188) (and the DLA Credit Memo Number, when applicable) in the same loop. 5. This element may only be populated/updated by the Action Point. 1/18
  842P AMT01 Z3 Unit Cost of Discrepant Material Use to identify the cost of the deficient materiel based on the unit of issue 1. Use to identify “unit” value of a “single” defective item in Defective Unit Cost. This is the cost of the deficient materiel based on the unit of issue. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point or Action Point can update this element. 1/15
  842P AMT02
  842P N101 41 Submitter Use to identify participating activity which submits proposed data directly to the DLA logistics information service for approval. The submitting activity may be the activity which originates the data, or an intermediate monitoring activity, e.g., DLA supply center, defense atomic support agency, through which the originating activity is required to submit its proposals to DLA logistics information service 1. Use to identify the Originator DoDAAC when different than the address identified with the DoDAAC-From in 1/N101/1200. 2. This element may only be populated by the Originating Point or Screening Point.
  842P N101 91 Action Party Use to identify the DoDAAC of the current Action Point DoDAAC. This is the activity responsible for the investigation and resolution of the deficiency. 1. Use to identify the Action Point DoDAAC when different than the address identified with the DoDAAC-From in 1/N101/1200. 2. This element may only be populated by the Screening Point or the Action Point. 1/6
  842P N101 92 Support Party Use to identify the Support Point Department of Defense Activity Address Code (DoDAAC) when different than the address identified with the DoDAAC 1. Use to identify the Support Point DoDAAC when different than the address identified with the DoDAAC-From in 1/N101/1200. 2. This element may only be populated by the Action Point, and the Support Point. 6/6
  842P N101 C4 Contract Administration Office Use to identify an International Logistics Communication System (ILCS) account to electronically transmit and receive logistics data between the foreign military sales and the US DoD supply systems 1. Use to identify DLA Form 1227, DCMA Review Release Authority or Preparer by DoDAAC. 2. This element may only be populated by the Support Point. 7/7
  842P N101 CA Carrier Use as needed for directed returns to identify the carrier to be used for the return shipment 1. Use to identify the PQDR exhibit carrier by Standard Carrier Alpha Code (SCAC). Used by the shipping activity to identify the carrier transporting the exhibit. 2. If the SCAC is not available, cite “Hand” (Hand Carry) or “DTS” (Defense Transportation Service), as applicable. 3. Refer to United States Transportation Command (USTRANSCOM) Reference Data Management (TRDM) for valid codes. 4. This field is required for Advance Notification (TS-14). 1/60
  842P N101 LG Location of Goods Use to identify an alternative supply source Use to identify Exhibit Holding DoDAAC/CAGE of the organization that is holding the exhibit. Aka Exhibit Location. 1/60
  842P N101 MF Manufacturer of Goods Use to identify the manufacturer of the identified item 1. Use to identify the Supplier/Manufacturer CAGE. 2. WebPQDR Definition: Manufacturers/Suppliers Commercial and Government Entity (CAGE). 1/60
  842P N101 PG Prime Contractor Use to identify the Contractors (CAGE), which supplied the nonconforming materiel 1. Use to identify the Contractors (CAGE) which supplied the nonconforming materiel. 2. Use the Qualifier PG in the N1 loop to provide an address that is different than the address officially listed with the CAGE in Central Contractor Registry (CCR)/Business Identification Number Cross-Reference System (BINCS). Use the Qualifier “ZB” in the LIN segment as the primary means to identify the Supplier of the nonconforming materiel. 5/5
  842P N101 RN Repair or Refurbish Location Use to identify the Commercial and Government Entity (CAGE) or Department of Defense Activity Address Code (DoDAAC) Last Repair Facility Use to identify the Last Repair Facility, aka Last Rework Facility, when different than the address identified with the DODAAC/CAGE-From in 1/N101/1200. 1/6
  842P N101 SH Shipper Use to identify the shipping activity by Routing Identifier Code (RIC), Department of Defense Activity Address Code (DoDAAC), or vendor/contractor Commercial and Government Entity (CAGE) code 1. Use to identify Shipper of the nonconforming materiel. Shipper Code must be CAGE or DoDAAC. 2. WebPQDR Definition: DoDAAC or CAGE of the Shipping activity who delivered the defective materiel. 3/6
Page 87  of  195 First   Previous   83  84  85  86  [87]  88  89  90  91  92  Next   Last