DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842P NTE01 EAT Asset Disposition Use to identify the Materiel Disposition instructions to the Support Point for the defective item narrative 1. Use to identify the Materiel Disposition instructions. 2. This element may only be populated by the Action Point, Screening Point and Support Point. 1/2000
  842P NTE01 ORE Other Remedial Action 1. Use to identify Corrective Actions by Government narrative. This provides DCMA's verification corrective actions. Equates to DLA Form 1227, Block 14. 2. This element may only be populated or updated by the Support Point.
  842P NTE01 PKG Packaging Instructions "Use to provide, explain, or otherwise describe unique Shipping Instructions " 1. Use to provide, explain, or otherwise describe unique Shipping Instructions. 2. Field size = 2000. 3. This element may be used by the Action Point and updated by the Screening Point and/or the Support Point. 1/2000
  842P NTE01 REC Recommendation "Use to identify the Findings and recommendations of Investigation This is a narrative describing the results of the investigation, action taken to correct the deficiency, and the corrective action to prevent recurrence" 1. Use to identify the Findings and recommendations of Investigation. This is a narrative describing the results of the investigation, action taken to correct the deficiency, and the corrective action to prevent recurrence. 2. This element may only be populated or updated by the Action Point. 1/4000
  842P NTE01 REP Report Use to identify the Preventive Action Taken (Answer) narrative 1. Use to identify the Preventive Action Taken (Answer) narrative. Derived from the DLA Form 1227. 2. This element may only be populated or updated by the Support Point. 1/2000
  842P NTE01 RPT Report Remarks Use to identify narrative comments, remarks or recommendations 1. Use to identify Remarks and Recommendations providing any government or contractor comments related to the investigation. Equates to DLA Form 1227, Block 17. 2. This element may only be populated or updated by the Support Point. 1/2000
  842P NTE01 TRS Quality Information "Use to identify the Cause of Deficiency narrative describing the Root cause of deficiency found during the investigation " 1. Use to identify the Cause of Deficiency narrative describing the Root cause of deficiency found during the investigation. Equates to DLA Form 1227, Block 12. 2. This element may only be populated or updated by the Support Point. 1/2000
  842P NTE02
  842P SE01
  842P SE02
  842SQ ST01 842 Nonconformance Report Use a single occurrence of this transaction to transmit a single Storage Quality Control Report (SQCR).
  842SQ ST02
  842SQ ST03
  842SQ BNR01 00 Original Indicates the initial transaction Use to indicate a new submission.
  842SQ BNR01 01 Cancellation Use to indicates the reversal, cancellation, or voiding of a prior submission or status 2/30
  842SQ BNR01 15 Re-Submission Use to request reconsideration on a SDR/SQCR resolution/disposition 1. Storage activities use to request reconsideration or contest of an SQCR disposition, e.g. when the storage activity cannot take action directed in the SQCR response (must include additional clarifying remarks.) 2. Refer to ADC 1045; target implementation 1Q FY 2017. 1/50
  842SQ BNR01 45 Follow-up Use to identify a follow-up on a transaction 1. Storage activities use to follow-up on open SQCRs. 2. Refer to ADC 1045; target implementation 1Q FY 2017. 1/50
  842SQ BNR01 CO Corrected
  842SQ BNR02
  842SQ BNR03
  842SQ BNR04
  842SQ BNR06 03 Report Message Use to indicate that the cited shipment or line item is short components Use to indicate an SQCR. 1/50
  842SQ N101 HA Owner "Use to designate the new owner subsequent to completion of the re-warehousing request Identify the owner by Routing Identifier Code (RIC)" Use to indicate the materiel owner. 3/3
  842SQ N101 KA Item Manager Use to indicate the government inventory manager Refer to ADC 1045. 1/60
  842SQ N101 SB Storage Area Use to identify the distribution depot/storage activity Use to indicate the storage activity. 1/60
  842SQ N101 Z4 Owning Inventory Control Point Use to indicate the source of supply Use to indicate the ICP (material owner). 1/60
  842SQ N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  842SQ N104
  842SQ N106 FR Message From Use to identify the party originating the transaction set Use with Code SB to indicate the organization cited above is originating the transaction set. 1/60
  842SQ N106 PK Party to Receive Copy An organization to be provided an informational copy of a transaction 1. Use to send an information copy if the materiel manager is different than the materiel owner. 2. Refer to ADC 1045; target implementation 1Q FY 2017. 1/60
  842SQ N106 TO Message To Use to identify the party to receive the transaction set Use with Code Z4 to indicate the organization cited above is receiving the transaction set. 1/60
  842SQ PER01 FB Coordinator Use to indicate Stock Readiness Coordinator Use to indicate Stock Readiness Coordinator. This is a future enhancement per DD Form 1225, September 2001. 1/60
  842SQ PER01 PI Preparer Use to indicate the inspector or preparer/originator Use to indicate the inspector/preparer. 1/60
  842SQ PER02
  842SQ PER03 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  842SQ PER03 TE Telephone The commercial telephone number Include the area code and number 10/10
  842SQ PER04
  842SQ PER05 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  842SQ PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  842SQ PER05 FX Facsimile The facsimile (FAX) telephone number 10/10
  842SQ PER05 WF Work Facsimile Number Use to identify the Defense Switched Network (DSN) Facsimile number Use to identify the DSN FAX number. 1/256
  842SQ PER06
  842SQ PER07 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  842SQ PER07 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  842SQ PER07 FX Facsimile The facsimile (FAX) telephone number 10/10
  842SQ PER07 TE Telephone The commercial telephone number Include the area code and number 10/10
  842SQ PER07 WF Work Facsimile Number Use to identify the Defense Switched Network (DSN) Facsimile number Use to identify the DSN FAX number. 1/256
  842SQ PER08
  842SQ PER09
  842SQ HL01
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