DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842P N101 PG Prime Contractor Use to identify a primary commercial vendor or business entity that has been directly awarded a contract by a Department of Defense (DoD) or Federal Civilian Agency contracting office 1. Use to identify the Contractors (CAGE) which supplied the nonconforming materiel. 2. Use the Qualifier PG in the N1 loop to provide an address that is different than the address officially listed with the CAGE in Central Contractor Registry (CCR)/Business Identification Number Cross-Reference System (BINCS). Use the Qualifier �ZB� in the LIN segment as the primary means to identify the Supplier of the nonconforming materiel. 5/5
  842P N101 RN Repair or Refurbish Location Use to identify the Commercial and Government Entity (CAGE) or Department of Defense Activity Address Code (DoDAAC) Last Repair Facility Use to identify the Last Repair Facility, aka Last Rework Facility, when different than the address identified with the DODAAC/CAGE-From in 1/N101/1200. 1/6
  842P N101 SH Shipper Use to identify the shipping activity by Routing Identifier Code (RIC), Department of Defense Activity Address Code (DoDAAC), or vendor/contractor Commercial and Government Entity (CAGE) code 1. Use to identify Shipper of the nonconforming materiel. Shipper Code must be CAGE or DoDAAC. 2. WebPQDR Definition: DoDAAC or CAGE of the Shipping activity who delivered the defective materiel. 3/6
  842P N101 ST Ship To Used to identify a organization to which material is shipped as identified in the requisition or other initiating transaction 1. Use to identify the Exhibit Ship To Address. This is the address to which the exhibit is to be shipped to. 2. Use with 2/N2/2900, 2/N3/3000, and 2/N4/3100 to fully identify in-the-clear exception ship-to address information under authorized conditions. 1/60
  842P N101 Z7 Mark-for Party An entity located within the ship-to address that is to actually receive the material Use to identify the Mark For party to receive an exhibit. 1/60
  842P N101 ZB Party to Receive Credit Use to identify the Business Partner Number (BPN) of the party to receive credit 1. Use to identify the DoDAAC for the activity to receive credit if not the PQDR originator�s organization. 2. This element may only be populated by the Originating Point or Screening Point. For inter-service transactions, only the Screening Point and can update this element. 1/60
  842P N101 ZD Party to Receive Reports Use to identify the organization, activity, or system that is not necessarily the primary recipient of a logistics action, but requires an informational copy (image) of the transaction for tracking, auditing, coordination, or record-keeping Use to identify WebPQDR to send/receive 842P transaction. 1/60
  842P N101 DIR Distribution Recipient Use to indicate the recipient organization Use to identify the recipient of the distribution copy forwarded by email or other non-transaction method. 1/50
  842P N101 IAT Party Executing and Verifying Use to indicate the Enterprise Identifier (EID) responsible for the Unique Item Identifier (UII) 1. Use to indicate the Enterprise Identifier (EID) responsible for the UII. 2. The value of the IUID Issuing Agency Code (IAC) may be derived from the qualifier used for the Enterprise Identifier. Use only N103 qualifiers for which a corresponding IAC is noted. 1/60
  842P N101 SUS Supply Source Use to identify the activity as a potential source of supply used in the automatic digital network to automatically route requisitions Use to identify the Source of Supply by Routing Identifier Code (RIC). 3/3
  842P N102 N/A
  842P N103 2 Standard Carrier Alpha Code (SCAC) Use to identify the commercial carrier 4/4
  842P N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  842P N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 5/5
  842P N103 A2 Military Assistance Program Address Code (MAPAC) Use to identify the consignee in transportation documents and to obtain clear-text address and other shipment information from the military assistance program address directory (MAPAD) 6/6
  842P N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  842P N104 N/A
  842P N201 N/A
  842P N202 N/A
  842P N301 N/A
  842P N302 N/A
  842P N401 N/A
  842P N402 N/A
  842P N403 N/A
  842P N404 N/A
  842P PER01 AU Report Authorizer Use to identify the review official's information associated with Review Release Authority 1. Use to identify the review official's information associated with DLA Form 1227 (also known as Review Release Authority). This is the official that reviewed the 1227 previous to release. 2. This element may only be populated by the Support Point or Action Point (if no Support Point). 1/60
  842P PER01 PU Report Preparer Use to identify the preparing official's information as associated with a new Supply Discrepancy Reporting (SDR)/Storage Quality Control Report (SQCR) submission 1. Use to identify the preparing official's information associated with the DLA Form 1227. AKA Prepared By. 2. This element may only be populated by the Support Point or Action Point (if no Support Point). 1/60
  842P PER01 RP Responsible Person Use to indicate a POC at receiving location Also, use in Product Quality Deficiency Reporting (PQDR) exhibit shipments to indicate the Government representative at the receiving location 1. Use to indicate a POC at receiving location. Also, use in PQDR exhibit shipments to indicate the Government representative at the receiving location. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point can update this element. 1/60
  842P PER02 N/A
  842P PER03 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 1. Use to identify the DSN Phone Number. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element. 7/7
  842P PER03 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1. Use to identify the E-mail address. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element. 1/256
  842P PER03 TE Telephone The commercial telephone number Include the area code and number 1. Use to identify the Commercial Phone Number. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element. 10/10
  842P PER04 N/A
  842P PER05 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 1. Use to identify the DSN Phone Number. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element. 7/7
  842P PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1. Use to identify the E-mail address. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element. 1/256
  842P PER05 TE Telephone The commercial telephone number Include the area code and number 1. Use to identify the Commercial Phone Number. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element. 10/10
  842P PER06 N/A
  842P PER07 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 1. Use to identify the DSN Phone Number. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element. 7/7
  842P PER07 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1. Use to identify the E-mail address. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element. 1/256
  842P PER07 TE Telephone The commercial telephone number Include the area code and number 1. Use to identify the Commercial Phone Number. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element. 10/10
  842P PER08 N/A
  842P PER09 N/A
  842P NCA01 N/A
  842P NCA02 RS Response Requirements Follow Use to satisfy ANSI syntax requirements. N/A
  842P NTE01 ACI Additional Claim Information Use to provide narrative comments or additional information for various process areas 1. Used to identify Supplemental Data to provide additional information pertinent to the PQDR investigation. Also used for Interim Reply narrative comments. 2. This element may be populated/updated by the Action Point or the Support Point. 1/4000
  842P NTE01 ACN Action Taken Use to identify the narrative comments which describe the action taken or final reply results in regards to an product quality deficiency 1. Use to Identify the Final Reply Results narrative describing the final results of the investigation. 2. This element may be populated/updated by the Action Point or the Support Point. 1/80
  842P NTE01 AES Actual Evaluation Summary Use to provide remarks, instructions or evaluations in different process areas 1. Use to identify Evaluation of Current Production. This is the DCMA representative�s assessment of the effect on current production. Equates to DLA Form 1227, Block 15. 2. This element may only be populated or updated by the Support Point. 1/80
  842P NTE01 CAC Relationship Information Use to document the Results of Depot Surveillance This is the depot stock screening information including any findings as a result of screening depot stocks for similar problems 1. Use to document the Results of Depot Surveillance. This is the depot stock screening information including any findings as a result of screening depot stocks for similar problems. 2. Field size = 2000. 3. This element may only be populated or updated by the Action Point or the Support Point. 1/2000
  842P NTE01 CAR Other Related Information "Use to identify the Corrective Action by Contractor describing the actions the contractor took to fix problem" 1. Use to identify the Corrective Action by Contractor describing the actions the contractor took to fix problem. Equates to DLA Form 1227, Block 13. 2. This element may only be populated or updated by the Support Point. 1/2000
  842P NTE01 CBB Consideration to be Received 1. Use to identify the Contractors Position on repair or replacement of materiel. Equates to DLA Form 1227 Block 16. 2. This element may only be populated or updated by the Support Point. 1/2000
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