DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  861P N101 KZ Acceptance Location Use to indicate acceptance is at other than origin or destination Use when acceptance is performed at a location other than the ship-to address. 1/60
  861P N101 L1 Inspection Location Use to indicate a specific location 1/60
  861P N101 ST Ship To Used to identify a organization to which material is shipped as identified in the requisition or other initiating transaction 1. Use to identify the ship-to address. 2. This will be the transaction originator. 1/60
  861P N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  861P N103 31 Bank Identification Code Identifies the card issuing bank which is the first six positions of the credit card number8 Use to indicate the card issuing bank identification number of the bank when code BK is cited in N101. This is the first six positions of the credit card number. 6/6
  861P N103 UE Unique Entity Identifier A 12-character alphanumeric value that is used to identify entities doing business with the US federal government Approved for use in X12 version 8020. 2/12
  861P N103 UR Uniform Resource Locator (URL) Use when appropriate to identify the Component Unique Item Tracking (UIT) registry 1. Use when appropriate to identify the Component UIT registry. 2. Future enhancement; not used for initial implementation. 2/80
  861P N103 ZZ Mutually Defined Use to where there is no suitable X12 code in the data element. Use to identify WAWF-RA as the transaction recipient. Enter �WAWF� in N104. N/A
  861P N104 N/A
  861P N106 FR Message From Use to identify the party originating the transaction set Use to indicate that the organization cited in N104 transmitted the transaction set. 1/60
  861P N106 PK Party to Receive Copy An organization to be provided an informational copy of a transaction 1. Use when appropriate to send an information copy of the transaction to a Component UIT registry. For use with N101 code KK. 2. Future enhancement; not used for initial implementation. 1/60
  861P N106 TO Message To Use to identify the party to receive the transaction set Use to indicate that the organization cited in N104 is to receive the transaction set. 1/60
  861P RCD01 N/A
  861P RCD02 N/A
  861P RCD03 N/A
  861P RCD03-01 N/A
  861P RCD06 N/A
  861P RCD07 N/A
  861P RCD07-01 N/A
  861P RCD08 09 Hold 1. Use to indicate that discrepant quantity received has been placed in a suspended condition. 2. Not applicable to shipment level acceptance process. N/A
  861P SN102 N/A
  861P SN103 N/A
  861P PID01 F Free-form Future enhancement; not used for initial implementation. N/A
  861P PID05 N/A
  861P REF01 EF Electronic Funds Transfer ID Number Use only when 1/N103/130 is UE Unique Entity Identifier, to provide an alternate EFT account in REF02. 1/30
  861P REF01 IX Item Number Use for Authorization Accounting Activity (AAA) 1. Use for Authorization Accounting Activity (AAA). 2. Applicable to Navy acceptance only. 3. AAA may be reported for each CLIN accepted . 1/30
  861P REF02 N/A
  861P MAN01 ZZ Mutually Defined Use to where there is no suitable X12 code in the data element. 1. Use to identify the Unique Item Identifier (UII) for each item. If the UII exceeds 48 characters, carry over the additional characters to MAN03. When MAN01 is ZZ, MAN03 may only be used as a continuation of the UII entered in MAN02. 2. The UII may not exceed 50 characters in accordance with IUID Policy. 1/50
  861P MAN02 N/A
  861P MAN03 N/A
  861P MAN04 R Originator Assigned Use to identify the serial number associated with the identified Unique Item Identifier (UII) 1. Use to identify the serial number associated with the identified UII in MAN05. When a batch, lot, or other type of production run number is included in the UII for uniqueness, this number will be cited in MAN06. 2. Future enhancement; not used for initial implementation. 1/48
  861P MAN05 N/A
  861P MAN06 N/A
  861P LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. N/A
  861P LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 3/3
  861P LQ01 10 Transaction Status Indicator Code Use to identify the status of a transaction 1. Use one of codes D - Interim Status, F - Final Reply Report or G - Ship To Code Differs From Contract, to indicate the transaction status. 2. Applicable during DLMS migration; not used by WAWF during initial implementation. 1/30
  861P LQ01 17 Shipment Acceptance Discrepancy Explanation Code Use to identify the reason for the variance between the quantity documented as shipped and the quantity accepted, or when documentation is missing or incomplete 1/1
  861P LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) 1. Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). 2. This is an AirForce-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. 3. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 2/2
  861P LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for nonstock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  861P LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy Use for special inventory reporting. This is a Navy unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 1/1
  861P LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling This is a Navy unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  861P LQ02 N/A
  861P SE01 N/A
  861P SE02 N/A
  867D ST01 867 Product Transfer and Resale Report Organizations use this transaction set to record demand for items that are obtained locally. Use one occurrence of this transaction set to transmit a single or multiple transactions. N/A
  867D ST02 N/A
  867D BPT01 00 Original Indicates the initial transaction N/A
  867D BPT01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions are not processed as action documents which affect accountable records. N/A
  867D BPT03 N/A
  867D BPT04 TO Demand Report Use to indicate that the transaction set contains demand transactions for standard or nonstandard material Use to indicate that the transaction set contains demand transactions for standard or nonstandard material. 4/8
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