DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  888N LQ01 113 Cataloging Jump to Code 1. Use to indicate the cataloging Jump To Code (FLIS DRN 0792). 2. A data maintenance action was approved in version 8060.
  888N LQ01 114 MOE Code 1. Use to indicate the cataloging MOE Code (FLIS DRN 283). 2. A data maintenance action was approved in version 8060.
  888N LQ01 115 Cataloging Master Requirement Code 1. Use to indicate the cataloging Master Requirement Code (FLIS DRN 345). 2. A data maintenance action was approved in version 8060.
  888N LQ01 116 Cataloging Order of Use Code 1. Use to indicate the cataloging Order of Use code (FLIS DRN 0793). 2. A data maintenance action was approved in version 8060.
  888N LQ01 117 Cataloging Optional Procedures Indicator Code 1. Use to indicate the Optional Procedures Indicator Code (FLIS DRN 5173). 2. Approved for use in X12 version 8060.
  888N LQ01 118 Cataloging Packaging Data Source Code 1. Use to indicate the Packaging Data Source Code (FLIS DRN 5148). 2. A data maintenance action was approved in version 8060.
  888N LQ01 119 Reference Number Status Code 1. Use to indicate the Reference Number Status Code (FLIS DRN 2923). 2. A data maintenance action was approved in version 8060.
  888N LQ01 120 Special Material Content Code 1. Use to indicate the Special Material Content Code (FLIS DRN 0121 - Management Specific). 2. Approved for use in X12 version 8060.
  888N LQ01 ACS List of DoD Accounting Requirements Codes. Use this code to indicate the List of DoD Accounting Requirements Codes (FLIS DRN 265 - US Army, 8941 - SOCOM/Special Forces).
  888N LQ01 ACV List of DoD Expendability, Recoverability, Repairability Category (ERC) Codes. Use to indicate the expendability, recoverability, reparability category code (FLIS DRN 265 - Air Force, 8941 - Special Operation Command).
  888N LQ01 ACX List of DoD National Item Identification Number (NIIN) Status Codes Use this code to indicate the List of DoD National Item Identification Number (NIIN) Status Codes (FLIS DRN 2670).
  888N LQ01 ACY List of DoD (Army) Recoverability Code 1. Use to indicate Army Recoverability Code (FLIS DRN 2892). 2. A data maintenance action was approved in version 8010.
  888N LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command FLIS DRN 8940.
  888N LQ01 ESC Electrostatic Discharge Code Use to indicate Electrostatic Discharge Code (FLIS DRN 2043).
  888N LQ01 HMC Hazardous Category Code 1. Use to indicate Hazardous Category Code (FLIS DRN 2579) 2. This is an X12 Migration Code approved for use in Version 5020.
  888N LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management FLIS DRN 274.
  888N LQ01 MAC Material Management Aggregation Code Use this code to indicate the Material Management Aggregation Code (FLIS DRN 8925).
  888N LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy FLIS DRN 2832.
  888N LQ01 MOD Department of Defense Cataloging Master Requirement Code (MRC) Mode Code At this time a local code ‘MOD’ is established for use in 8N, version 4030. An ANSI data maintenance request has been prepared to establish a new data element 1270 code qualifier assignment for Department of Defense Cataloging Master Requirement Code (MRC) Mode Code in a future version (FLIS DRN 4735).
  888N LQ01 MOE Major Organizational Entity Rule Number Use to indicate Major Organizational Entity Rule Code (FLIS DRN 8290).
  888N LQ01 NMS Nonconsumable Item Material Support Code (NIMSC) Use to indicate Nonconsumable Item Material Support Code (NIMSC) (FLIS DRN 076).
  888N LQ01 PHC Phrase Code A - data maintenance action was approved in version 4060. The approved code/name is "PHC - Phrase Code" (FLIS DRN 2862).
  888N LQ01 RFC Reference Number Format Code Use this code to indicate the Reference Number Format Code (FLIS DRN 2920).
  888N LQ01 RJC Reference Number Justification Code 1. A data maintenance action was approved in version 4060. The approved code/name is "RJC - Reference Number Justification Code" (FLIS DRN 2750). 2. Use this code to indicate the Reference Number Justification Code to provide information/justification related to a NMCS/MICAP.
  888N LQ01 RNC Reference Number Category Code Use this code to indicate the Reference Number Category Code to identify a document that is related to an item of supply (FLIS DRN 2910).
  888N LQ01 RVC Reference Number Variation Code Use to indicate Reference Number Variation Code (FLIS DRN 4780).
  888N LQ01 SJB Material Code 1. Use for Material Identification Code (DRN 4126) 2. Approved for use in X12 version 4040.
  888N LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling FLIS DRN 8940.
  888N LQ01 T03 Operation Type Use to indicate the Reply Operator.
  888W ST01 888 Item Maintenance
  888W BGN01 0 Original Indicates the initial transaction
  888W BGN07 W1 Weapons Data Change Use for Weapon Item Data Transaction (DLA DI WS1). Also use with Code RS below to indicate a response transaction.
  888W BGN08 RS Report Status Use with W1 above for Weapon Item Data Response Transaction (DLA DI WS3).
  888W N101 55 Service Manager Use to identify the submitting activity representing the service/agency weapon system program. Must be authorized submitter for WSDC. (Applicable to the Weapon Item Data Transaction.).
  888W N101 ICP Inventory Control Point Use to identify the managing DLA ICP. (Applicable to the Weapon Item Data Response Transaction.).
  888W N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  888W N106 FR Message From Use to identify the party originating the transaction set Must use to indicate that the organization cited in N104 is originating the transaction set.
  888W G6201 BB Transaction Control Date Use to indicate the date of the transaction's preparation.
  888W LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  888W LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data The DLS DIC is retained in the DLMS to facilitate transaction conversion in a mixed DLS/DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date.
  888W G5301 20 Assignment Use on Weapon Item Data Transactions to fulfil ANSI syntax requirement.
  888W G5301 22 Change in Status Use on Weapon Item Data Response Transactions to fulfil ANSI syntax requirement.
  888W G3902 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification Use to identify the NSN to be identified to the end-item weapon system as indicated by the relationship expressed in the weapon system advice code of this transaction.
  888W N901 2I Tracking Number 1. Use to identify the tracking code associated with Weapons Systems Data registration request sources within the Air Force (MICAP/AWP/SPR/SR/ CIT/BOM). This is an Air Force-unique data element, meaningful to the Air Force only. The transaction receiver will perpetuate without action.
  888W N901 IT Internal Customer Number Use to identify the submitter’s user identification when the submission is web-entered.
  888W N901 IW Part Interchangeability This data field is reserved for future use. Intended to support a future interchangeability and substitutability (I&S) data requirement.
  888W N901 Q5 Property Control Number 1. Use to indicate Provisioning Control Code as indicated on the Supply Support Request. Also may be referred to as the Army “Use On Code (UOC).' 2. A data maintenance action was approved in version 5030. The approved code/name is "PVC - Provisioning Control Code ".
  888W N901 Q8 Registration Number This is an optional entry used to identify a Service-assigned registration tracking number. Data Change.
  888W N901 W2 Weapon System Number 1. Must be used to indicate the three-digit or expanded-length four-digit Weapon System Designator (WSD) assigned and/or authorized by DLA to identify the weapon system supported by the identified item. The Service/Agency Code associated with WSD is identified in the last position of the WSDC. Refer to the DLAI 4140.38 Weapon System Support Program (WSP). Currently authorized Service/Agency Codes are:. AA - Army FF - Air Force MM - Marine Corps NN - Navy BB - Federal Aviation Agency RR - National Weather Service
  888W N901 ZZ - Coast Guard 2. DLMS enhancement; see introductory DLMS note 3a. The four-digit WSD is a planed DLMS enhancement during logistics system modernization. It will only be assigned by agreement between DLA and the requesting Service or Agency.
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