DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  856S LQ02
  856S SE01
  856S SE02
  861P ST01 861 Receiving Advice/Acceptance Certificate Receiving activities use this transaction set to report the acceptance of materiel at destination.
  861P ST02
  861P BRA01
  861P BRA02
  861P BRA03 00 Original Indicates the initial transaction Use regardless of the type of acceptance report, unless a cancellation or correction.
  861P BRA03 01 Cancellation Use to indicates the reversal, cancellation, or voiding of a prior submission or status Future enhancement; not used for initial implementation. 2/30
  861P BRA03 CO Corrected Future enhancement; not used for initial implementation.
  861P BRA04 8 Acceptance Certificate
  861P BRA04 9 Authorized Representative in Receipt of an Acceptance Alert Use to identify a party in receipt of an acceptance alert Advance Shipment Notice (ASN) for destination acceptance (equates to MILSCAP PKN).
  861P BRA04 A Authorized Representative Not in Receipt of an Acceptance Alert Use to identify a party not in receipt of an acceptance alert Advance Shipment Notice (ASN) for destination acceptance (equates to MILSCAP PKP).
  861P BRA05
  861P BRA07 24 On-Hold Use to indicate status of materiel received Use to indicate status of materiel received. Use only when full vendor shipment cannot be accepted/placed in suspended status.
  861P BRA07 80 Reconcile Use to reconcile quantity accepted when a partial quantity has been accepted previously in separate transaction; when partial quantity has been accepted and status of remaining quantity is not identified on this transaction; or when partial quantity has been suspended.
  861P BRA07 WQ Accept Use when full vendor shipment quantity has been accepted.
  861P REF01 FS Final Sequence Number Use, if applicable, to identify the final shipment suffix Z.
  861P REF01 SI Shipper's Identifying Number for Shipment (SID) Use to identify the vendor's shipment number shown on the shipping documentation WAWF will concatenate the final shipment suffix with the shipment number. 1/22
  861P REF02
  861P PER01 KC Accepting Official Use to provide name of receipt examiner Use to provide name of receipt examiner. Must also provide telephone number below. 1/60
  861P PER02
  861P PER03 TE Telephone The commercial telephone number Include the area code and number 10/10
  861P PER04
  861P PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  861P PER06
  861P PER09
  861P DTM01 050 Received Use to indicate the materiel receipt date 8/8
  861P DTM01 144 Estimated Acceptance Use to indicate the material has an estimated acceptance date 1. Use in interim reports when LQ01 cites code 10 and LQ02 cites code D. 2 This is a former MILSCAP functionality not currently used under DLMS; reserved for future enhancement. 8/8
  861P DTM01 201 Acceptance Use to indicate the date the materiel was accepted 8/8
  861P DTM01 517 Inspected
  861P DTM02
  861P PRF01
  861P PRF02
  861P N101 BK Bank Use to identify the bank that issued the Government Credit Card Use to identify the bank that issued the Government Credit Card. 1/60
  861P N101 C4 Contract Administration Office Use to identify an International Logistics Communication System (ILCS) account to electronically transmit and receive logistics data between the foreign military sales and the US DoD supply systems Use to identify the DoDAAC of the CAO. For MOCAS-administered contracts, identify the DCMR ADP point as a transaction recipient. 7/7
  861P N101 CJ Automated Data Processing (ADP) Point Use to indicate routing of transaction or transaction originator 1. Use to indicate routing of transaction. 2. Use to identify the WAWF-RA as the transaction recipient in response to an advance shipment notice. 1/60
  861P N101 KK Registering Party Use to identify the Component UIT registry 1. Use to identify the Component UIT registry. May be used by a Component when their UIT process requires that a copy of the transaction also be sent to a UIT registry for information purposes. Must be used with 2/N106/130 code ‘PK-Party to Receive Copy’ to identify that this is only an information copy of the transaction, for use with the Component UIT registry. 2. Future enhancement; not used for initial implementation. 1/60
  861P N101 KZ Acceptance Location Use to indicate acceptance is at other than origin or destination Use when acceptance is performed at a location other than the ship-to address. 1/60
  861P N101 L1 Inspection Location Use to indicate a specific location 1/60
  861P N101 ST Ship To Used to identify a organization to which material is shipped as identified in the requisition or other initiating transaction 1. Use to identify the ship-to address. 2. This will be the transaction originator. 1/60
  861P N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  861P N103 31 Bank Identification Code Identifies the card issuing bank which is the first six positions of the credit card number8 Use to indicate the card issuing bank identification number of the bank when code BK is cited in N101. This is the first six positions of the credit card number. 6/6
  861P N103 UE Unique Entity Identifier A 12-character alphanumeric value that is used to identify entities doing business with the US federal government Approved for use in X12 version 8020. 2/12
  861P N103 UR Uniform Resource Locator (URL) Use when appropriate to identify the Component Unique Item Tracking (UIT) registry 1. Use when appropriate to identify the Component UIT registry. 2. Future enhancement; not used for initial implementation. 2/80
  861P N103 ZZ Mutually Defined Use to identify WAWF-RA as the transaction recipient. Enter “WAWF” in N104.
  861P N104
  861P N106 FR Message From Use to identify the party originating the transaction set Use to indicate that the organization cited in N104 transmitted the transaction set. 1/60
  861P N106 PK Party to Receive Copy An organization to be provided an informational copy of a transaction 1. Use when appropriate to send an information copy of the transaction to a Component UIT registry. For use with N101 code KK. 2. Future enhancement; not used for initial implementation. 1/60
  861P N106 TO Message To Use to identify the party to receive the transaction set Use to indicate that the organization cited in N104 is to receive the transaction set. 1/60
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