DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  867D DTM01 102 Issue Use to identify the effective date of the drawing number or the drawing revision number 1. Use for nonstandard material to identify the effective date of the drawing number (when only using code PT) or the drawing revision number (when using code DR with code PT) identified in the 2/LIN/120 segment. 2. DLMS enhancement; see introductory DLMS note 4a. 8/8
  867D DTM01 512 Warranty Expiration Use when material requirement is satisfied by warranty replacement 1. Use when material requirement is satisfied by warranty replacement. 2. DLMS enhancement; see introductory DLMS note 4a. 8/8
  867D DTM02 N/A
  867D DD01 N/A
  867D DD02 74 Demand Code Indicates to the management element of a distribution system whether the demand is recurring or non-recurring 1/1
  867D DD03 W2 Weapon System Number Identifies a three-position alphanumeric code used by the Defense Logistics Agency (DLA) within its Weapon System Support Program (WSSP). It is comprised of a two-position Weapon System Designator (WSD) and a one-position Service Code (SVC)/Activity 1. Use to identify the applicable weapon system designator code. 2. DLMS enhancement; see introductory DLMS note 4a. 3/3
  867D DD04 N/A
  867D DD05 N/A
  867D DD06 71 Service and Agency Code Use to identify the Service or Agency that initiates or receives documentation related to supply, finance, procurement, etc. DLMS enhancement; see introductory DLMS note 4a. 1/2
  867D DD07 N/A
  867D DD08 N No N/A
  867D DD08 Y Yes N/A
  867D LDT01 AF From date of PO receipt to delivery Use to indicate the procurement lead time defined as the interval between the initiation of the procurement action and receipt into the supply system Use to indicate the procurement lead time defined as the interval between the initiation of the procurement action and receipt into the supply system. 1/15
  867D LDT02 N/A
  867D LDT03 DY Day N/A
  867D LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. N/A
  867D LQ01 74 Demand Code Indicates to the management element of a distribution system whether the demand is recurring or non-recurring DLMS enhancement; see introductory DLMS note 4a. 1/1
  867D LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes Use to identify special programs, exercises, projects, operations, and other purposes. 3/3
  867D LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) Recommend using in all demand transactions. 2/2
  867D LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action 2/2
  867D LQ01 84 Management Code Use to provide supplemental data not indicated through the transaction coding structure 1/1
  867D LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplemental address/data. 2. Future streamlined data; see introductory DLMS note 4c. 6/6
  867D LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLSS, this is the first position of the document serial number. 2. DLMS enhancement; see introductory DLMS note 4a. 1/1
  867D LQ01 AK Distribution Code Use to identify the activity that will receive a supply status and other management data Future Streamlined data; see introductory DLMS note 4c. 1/3
  867D LQ01 DE Signal Code In requisition related documents, it designates the fields containing the intended consignee (ship-to), and the activity to receive and effect payment of bills, when applicable. In the case of the Material Returns Program (MRP), it designates the fields containing the intended consignor (ship-from) and the activity to receive and process credits, when applicable Future Streamlined data; see introductory DLMS note 4c. 1/1
  867D LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided Future Streamlined data; see introductory DLMS note 4c. 1/1
  867D LQ01 EN Local Source Code An indicator identifying the source of an action and the type of action being taken 1. Use to identify the method/source for satisfying material requirement at the local level. 2. DLMS enhancement; see introductory DLMS note 4a. 1/1
  867D LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) 1. Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). 2. This is an AirForce-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. 3. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 2/2
  867D LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  867D LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use for integrated material management. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 1/1
  867D LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy Use for special inventory reporting. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 1/1
  867D LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling Use for an end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  867D LQ02 N/A
  867D FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043. N/A
  867D FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps. N/A
  867D FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force N/A
  867D FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense N/A
  867D FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution N/A
  867D FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  867D FA102 A520 Base Charge Use for materiel charges only Use for material charges only. N/A
  867D FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders N/A
  867D FA102 D340 Goods and Services Charge Use to identify the charges or credits for materiels and related services Use for both material and related services. N/A
  867D FA102 F060 Other Accessorial Service Charge Use for accessorial costs N/A
  867D FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport N/A
  867D FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation. 1/15
  867D FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment N/A
  867D FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) Use to modify, or in the case of an unmatched modification, to identify the fund code. Modifier transactions may not be used to change this field for GFM requisitions. 2/2
  867D FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions 1/80
  867D FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN). 6/6
  867D FA202 N/A
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