DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  861P RCD01
  861P RCD02
  861P RCD03
  861P RCD03-01
  861P RCD06
  861P RCD07
  861P RCD07-01
  861P RCD08 09 Hold 1. Use to indicate that discrepant quantity received has been placed in a suspended condition. 2. Not applicable to shipment level acceptance process.
  861P SN102
  861P SN103
  861P PID01 F Free-form Future enhancement; not used for initial implementation.
  861P PID05
  861P REF01 EF Electronic Funds Transfer ID Number Use only when 1/N103/130 is UE Unique Entity Identifier, to provide an alternate EFT account in REF02. 1/30
  861P REF01 IX Item Number Use for Authorization Accounting Activity (AAA) 1. Use for Authorization Accounting Activity (AAA). 2. Applicable to Navy acceptance only. 3. AAA may be reported for each CLIN accepted . 1/30
  861P REF02
  861P MAN01 ZZ Mutually Defined 1. Use to identify the Unique Item Identifier (UII) for each item. If the UII exceeds 48 characters, carry over the additional characters to MAN03. When MAN01 is ZZ, MAN03 may only be used as a continuation of the UII entered in MAN02. 2. The UII may not exceed 50 characters in accordance with IUID Policy.
  861P MAN02
  861P MAN03
  861P MAN04 R Originator Assigned Use to identify the serial number associated with the identified Unique Item Identifier (UII) 1. Use to identify the serial number associated with the identified UII in MAN05. When a batch, lot, or other type of production run number is included in the UII for uniqueness, this number will be cited in MAN06. 2. Future enhancement; not used for initial implementation. 1/48
  861P MAN05
  861P MAN06
  861P LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  861P LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 3/3
  861P LQ01 10 Transaction Status Indicator Code Use to identify the status of a transaction 1. Use one of codes D - Interim Status, F - Final Reply Report or G - Ship To Code Differs From Contract, to indicate the transaction status. 2. Applicable during DLMS migration; not used by WAWF during initial implementation. 1/30
  861P LQ01 17 Shipment Acceptance Discrepancy Explanation Code Use to identify the reason for the variance between the quantity documented as shipped and the quantity accepted, or when documentation is missing or incomplete 1/1
  861P LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the Material Management Aggregation Code (MMAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 2/2
  861P LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for nonstock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  861P LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy Use for special inventory reporting. This is a Navy unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 1/1
  861P LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling This is a Navy unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  861P LQ02
  861P SE01
  861P SE02
  867D ST01 867 Product Transfer and Resale Report Organizations use this transaction set to record demand for items that are obtained locally. Use one occurrence of this transaction set to transmit a single or multiple transactions.
  867D ST02
  867D BPT01 00 Original Indicates the initial transaction
  867D BPT01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions are not processed as action documents which affect accountable records.
  867D BPT03
  867D BPT04 TO Demand Report Use to indicate that the transaction set contains demand transactions for standard or nonstandard material Use to indicate that the transaction set contains demand transactions for standard or nonstandard material. 4/8
  867D BPT08
  867D N101 OB Ordered By Use to identify the transaction originator 1. Use to identify the requisitioner. 2. DLMS enhancement; see introductory DLMS note 4a. 1/60
  867D N101 QB Purchase Service Provider Use to indicate a procurement contracting office or other purchasing activity to receive or originate the transaction set 1. Use to indicate a procurement contracting office or other purchasing activity. 2. DLMS enhancement; see introductory DLMS note 4a. 1/60
  867D N101 SB Storage Area Use to identify the distribution depot/storage activity Use to identify the depot or storage activity. 1/60
  867D N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 4a. 6/6
  867D N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  867D N104
  867D N106 FR Message From Use to identify the party originating the transaction set 1. Must use with the appropriate 1/N101/080 code to indicate that the organization cited in N104 is originating the transaction set. 2. DLMS enhancement; see introductory DLMS note 4a. 1/60
  867D PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number 1. Use to identify the primary point of contact. 2. DLMS enhancement; see introductory DLMS note 4a. 1/60
  867D PER02
  867D PER03 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  867D PER03 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
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