DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  945A G6201 BD Required By 1. Use in materiel release denials to identify the required delivery date from the original materiel release order. 2. Future streamlined data; see introductory DLMS note 4c.
  945A G6201 BH Offered for Delivery Use in materiel release advice and disposal release advice transactions to identify the date materiel is tendered to the carrier for shipment.
  945A G6201 BU Rejection 1. Use in materiel release denial, historical materiel release denial, disposal release denial, and historical disposal release denial transactions to identify the date of warehouse refusal. 2. DLMS enhancement; see introductory DLMS note 4a.
  945A G6201 TR Transfer Use in materiel release advice and disposal release advice transactions to identify the date materiel is transferred to the carrier if a delay occurs prior to actual shipment.
  945A QTY01 1 Discrete Quantity Use in initial materiel release confirmation, materiel release advice and disposal release advice transactions to identify the quantity for which status is being provided Use in initial materiel release confirmation, materiel release advice and disposal release advice transactions to identify the quantity for which status is being provided. (This equates to the quantity caried in MILSTRIP DIC AR_ or AE6, AEJ, AGJ, or ASZ.).
  945A QTY01 3 Discret Quantity - Rejected Material Use in materiel release cancelation advice, historical materiel release cancelation advice, disposal release cancelation advice, and historical disposal release cancelation advice transactions to identify the quantity which was canceled. (This equates to the quantity caried in MILSTRIP DIC AG6).
  945A QTY01 39 Shipped Quantity Use to identify shipped quantity in several process areas Use in reply to materiel release cancelation request, historical reply to materiel release cancelation request, reply to disposal release cancelation request, and historical reply to disposal release confirmation request transactions to identify the quantity which is confirmed/shipped. (This equates to the quantity caried in MILSTRIP DIC AU_.).
  945A QTY01 QC Quantity Disapproved Use in materiel release denial, historical materiel release denial, disposal release denial, and historical disposal release denial transactions to identify the quantity of the warehouse refusal. (This equates to the quantity caried in MILSTRIP DIC A6_.) (Also applicable to intra-AF RDO denial.).
  945A QTY01 V1 Retention Quantity Use in disposal release confirmation denial, and historical disposal release confirmation transactions to identify the quantity actually retained. (Applicable to MILSTRIP DIC ARJ, AEJ, AGJ, A6J, ARL, or ARK).
  945A AMT01 NT Unit Value 1. Use in CAV Materiel Release Confirmation transactions to indicate the unit price of an item. 2. Use to identify the unit price applicable to the materiel identified by the release confirmation supporting NSYs and FRC under DLA industrial activity support agreement. Authorized DLMS enhancement; Refer to ADC 381. 3. DLMS transactions authorize an expanded unit price field size of 9 digits for dollars and 2 digits for cents. The decimal point is passed in the transaction. If conversion to MILS legacy format is required, unit prices exceeding the legacy field size constraint will not be perpetuated. Authorized DLMS migration enhancement. Refer to ADC 221A.
  945A N101 CA Carrier 1. Use for materiel release confirmations, historical materiel release confirmations, disposal release confirmations, and historical disposal release confirmations to identify the shipment unit carrier when other than the United States Postal Service. 2. The carrier is identified by Standard Carrier Alpha Code (SCAC) using Code CA in N103. The carrier name is identified in N102. 3. Perpetuate from the materiel release order to confirm use of the carrier designated for directed return. Refer to ADC 164. 4. Authorized DLMS migration enhancement; see introductory DLMS 4e.
  945A N101 CN Consignee Use to identify an entity that is named on shipping documents as the recipient of a shipment Use for materiel release cancelation advice and historical materiel release cancelation advice transactions to identify the Consignee.
  945A N101 DA Delivery Address 1. Use with N102 to identify the in-the-clear exception ship-to address organization name. 2. Use with 2/N2/101, 2/N3/102, and 2/N4/103 to identify the full in-the-clear exception ship-to address information under authorized conditions. Refer to ADC 1290.
  945A N101 DZ Delivery Zone 1. Use to provide the delivery location indicating where the materiel has been staged/stored. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 396.
  945A N101 KK Registering Party 1. Use to identify the Component UIT registry. May be used by a Component when their UIT process requires that a copy of the transaction should also be sent to a UIT registry for information purposes. Must be used with 2/N106/080 code PK-Party to Receive Copy’ to identify that this is only an information copy of the transaction, for use with the Component UIT registry. Cite the applicable Routing Identifier in 2/N104. 2. Authorized DLMS enhancement for Air Force and DS use with PIC NWRM UIT program. For PIC UIT, must use in conjunction with 2/N106 code PK and 1/W0612/020 Action Code FI and cite the applicable Routing Identifier in 2/N104. 3. Authorized DLMS enhancement for Air Force use under the Retail Transportation and Supply Receipt and Acknowledgement Interchange. For PIC UIT, must use in conjunction with 2/N106 code PK and cite the applicable Routing Identifier in 2/N104. 4. Except as noted above, DLMS enhancement; see introductory DLMS note 4a.
  945A N101 LG Location of Goods 1. Use for LRO advice to identify the alternative supply source when different from the originator of the transaction. 2. Use to identify the physical location of GFP while in CICP custody. The location may be the CICP, the CICP’s warehouse or subcontractor. This location must be identified by DODAAC. Must use for Air Force GFP accountability. Refer to ADC 124.
  945A N101 OW Owner of Property or Unit 1. Use to identify the property owner to receive this transaction when not otherwise identified. 2. For Air Force GFP accountability, use to identify the Air Force program manager in the accountable property system of record (APSR). Must identify the program manager by RIC. If the program manager DODAAC does not have an assigned RIC, use the generic Air Force GFP APSR RIC with 2/N106=TO and use a second iteration of the N1 loop (repeating Code OW without 2/N106=TO) to provide the program manager DODAAC. Refer to ADC 124.
  945A N101 ST Ship To Use for materiel release confirmations, historical materiel release confirmations, disposal release confirmations, and historical disposal release confirmations to identify the organization to receive the materiel.
  945A N101 UQ Subsequent Owner Use for inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel. Use to identify the RIC to which ownership is being transferred (the New Owner RIC). DLMS enhancement. Refer to ADC 1020.
  945A N101 XN Planning/Maintenance Organization 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications.
  945A N101 Z1 Party to Receive Status The entity to receive status for the designated document number 1. Use to indicate the organization to receive shipment status as identified on the original requisition. Use multiple iterations to identify all status recipients, as required. 2. The DLMS provides the capability to carry additional status recipients beyond those identified by the legacy MILSTRIP. The Media and Status Code and the Distribution Code will be retained in the DLMS to facilitate transaction conversion in a mixed legacy MILSTRIP-DLMS environment. Additional status recipients identified here cannot be passed to legacy MILSTRIP users.
  945A N101 Z4 Owning Inventory Control Point Use to indicate the source of supply Must use to identify the ICP to receive the transaction set.
  945A N101 Z7 Mark-for Party Use for materiel release confirmations and historical materiel release confirmations to identify an entity located within the ship-to address that is to actually receive the materiel. The Mark-for Party may be identified by DODAAC, RIC, clear text, or a combination of these. Only one of DODAAC or RIC may be used. Authorized DLMS enhancement; see introductory DLMS note 4e. Refer to ADC 109A.
  945A N103 2 Standard Carrier Alpha Code (SCAC) 1. Use with N101 Code CA to identify the commercial carrier by code. Identify the value of the SCAC in N104. 2. Authorized DLMS migration enhancement; see introductory DLMS 4e.
  945A N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component 1. DLMS enhancement; see introductory DLMS note 4a. 2. Authorized for use by Air Force CICP to identify other organizations associated with the transaction by DODAAC.
  945A N103 92 Assigned by Buyer or Buyer's Agent Use with N101 Entity Identifier Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454.
  945A N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  945A N103 UR Uniform Resource Locator (URL) 1. Use when appropriate to identify the Component UIT registry. 2. DLMS enhancement; see introductory DLMS note 4a.
  945A N106 PK Party to Receive Copy 1. Use when appropriate to send an information copy to a Component UIT registry. For use with N101 code K. 2. Authorized DLMS enhancement for Air Force and DS use with PIC NWRM UIT program. For PIC UIT, must use in conjunction with 2/N101 code K and 1/W0612/020 Action Code FI and cite the applicable RIC in 2/N104. 3. Authorized DLMS enhancement for Air Force use under the Retail Transportation and Supply Receipt and Acknowledgement Interchange. For PIC UIT, must use in conjunction with 2/N101 code K and cite the applicable RIC in 2/N104. 4. Except as noted above, DLMS enhancement; see introductory DLMS note 4a.
  945A N106 TO Message To Use to identify the party to receive the transaction set Use with the appropriate 2/N101/080 to indicate that the organization cited in N104 is receiving the transaction set.
  945A LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  945A LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The MILSTRIP DIC is retained in the DLMS to facilitate transaction conversion in a mixed legacy MILSTRIP-DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date. 2. In a mixed legacy MILSTRIP-DLMS environment, for the inter-service ammunition interfaces, when including BG1/BG2 data, Army must use 2 iterations of LQ to provide DIC AR_ as well as either DIC BG1 or BG2 as applicable, to alert DAS of the BG1/ BG2 requirement for inter-service ammunition transactions. See ADC 1040. Z - Cancelation Reason: 1. Use to specify the reason for requisition cancelation subsequent to receipt of the associated release order. 2. For DLA Disposition Service, available codes are: YD - DLA Disposition Services Customer No-Show YE - DLA Disposition Services Sales Customer Refused - Penalty May Apply YF - DLA Disposition Services Sales Customer Refused - No Penalty YG - DLA Disposition Services Sales Reutilization/Transfer/Donation (RTD) Customer Declined with Prior Notice YH - DLA Disposition Services RTD Customer Refused Without Prior Notice YI - DLA Disposition Services Commercial Venture (CV) Rejected by Government Liquidators (GL) YJ - DLA Disposition Services Field Office Cancelation of Redistribution Order due to Change in Disposition Instructions 3. Authorized for intra-DLA use between DLA Disposition Services Field Offices and DLA Disposition Services. DLMS enhancement; Refer to ADC 49 and 1034B.
  945A LQ01 36 Air Terminal Identifier Code 1. Use to identify port of embarkation (POE) air terminal identifier codes for Outside Continental United States (OCONUS) shipments made via Defense Transportation System (DTS) air modes. 2. Authorized DLMS migration enhancement; see introductory DLMS 4f. 3. During the legacy MILSTRIP-DLMS transition period, transactions originating as MILSTRIP DIC AR, Materiel Release Confirmation, will carry this information in N901, qualifier T, Terminal Code, due to the translator's inability to distinguish among code types).
  945A LQ01 37 Water Terminal Identifier Code 1. Use to identify port of embarkation (POE) water terminal identifier code for OCONUS shipments made via DTS water modes. 2. Authorized DLMS migration enhancement; see introductory DLMS 4f. 3. During the legacy MILSTRIP-DLMS transition period, transactions originating as MILSTRIP DIC AR, Materiel Release Confirmation, will carry this information in N901, qualifier T, Terminal Code, due to the translator's inability to distinguish among code types.
  945A LQ01 38 Consolidation and Containerization Point Code 1. Used to identify the SEVAN CP code for OCONUS shipments made via DTS. 2. Authorized DLMS migration enhancement; see introductory DLMS 4f. 3. During the legacy MILSTRIP-DLMS transition period, transactions originating as MILSTRIP DIC AR, Materiel Release Confirmation, will carry this information in N901, qualifier T, Terminal Code, due to the translator's inability to distinguish among code types.
  945A LQ01 58 Transportation Bill Code Use in SA materiel release confirmation and historical materiel release confirmation transactions only to identify the appropriate transportation billing information.
  945A LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes 1. Use to identify special programs, exercises, projects, and other purposes. 2. For the warehouse project code, use 2/N901/040 qualifier P4.
  945A LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) Use to identify the supply priority assigned to this transaction.
  945A LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action Use for Materiel Release Denial.
  945A LQ01 81 Status Code Inform recipients of the status of requisitions or customer asset reports and related transactions 1. For Army/DLA interface only, applicable to LRO advice under TAV procedures, if status code is CB enter Management Code S, indicating LRO was denied because it matched an existing suffix for the document number (refer to ADC 191). 2. Multiple repetitions to identify the status associated with the transaction number/suffix is a DLMS enhancement; see introductory DLMS note 4a.
  945A LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel
  945A LQ01 84 Management Code
  945A LQ01 85 Country and Activity Code 1. Use with N901 code 4C to indicate the country code for the carrier address when outside the U.S. 2. DLMS enhancement; see introductory DLMS note 4a.
  945A LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items Use with subsistence items for denials.
  945A LQ01 88 Disposal Authority Code Use only in disposal transactions to indicate that the designated materiel is authorized for shipment to a disposal or reutilization facility.
  945A LQ01 90 Precious Metals Indicator Code Use only in disposal transactions to identify the precious metal content of the specified materiel.
  945A LQ01 91 Automated Data Processing Equipment Identification Code Use only in disposal transactions to identify ADPE identification information.
  945A LQ01 92 Reason for Disposal Code Use only in disposal transactions for disposal release confirmation and historical disposal release confirmation transactions only to identify the reason for transfer of the shipment unit.
  945A LQ01 93 Type of Storage Code Use for materiel release confirmation and historical materiel release confirmation transactions to identify the minimum level of storage environment required for the shipment unit.
  945A LQ01 98 Reason for Requisitioning Code 1. Use to identify the use of the materiel. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
Page 136  of  141 First   Previous   132  133  134  135  [136]  137  138  139  140  141  Next   Last