DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  867E N101 40 Receiver 1. Identifies the receiving organization of the transaction. 2. May also be used to identify the receiving Property System of this transaction. Refer to ADC 1491.
  867E N101 57 Servicing Organization Use to indicate Accountable Organization.
  867E N101 L9 Information Provider Use to indicate Sender Organization.
  867E N101 MF Manufacturer of Goods Use to identify the manufacturer of the identified item 1/60
  867E N101 Z1 Party to Receive Status Use to identify the party to receive status when different from Service/Agency prescribed status recipient. 1/60
  867E N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  867E N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 5/5
  867E N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes Must use to identify the receiver of the transaction 3/3
  867E N104
  867E N106 FR Message From Use to identify the party originating the transaction set Must use to indicate the organization cited in N104 is originating the transaction set. 1/60
  867E N106 TO Message To Use to identify the party to receive the transaction set 1/60
  867E PTD01 BW Piece Embedded into Line Item 1. Use to report when the GFP Item is embedded or incorporated into other GFP at the Line Item level. Only non-serially managed children are allowed to be embedded at the line level. Children that are serially managed are not allowed to be embedded into GFP Line Level Parent. Quantity and Condition Code required for Child Items. 2. Approved for use in X12 version 8060.
  867E PTD01 BX Piece Consumed 1. Use to report when the GFP item is consumed without identification of a parent item. 2. Approved for use in X12 version 8060.
  867E PTD01 BY Piece Embedded into Independent Parent 1. Use to report when the GFP item is embedded or incorporated into an individually identified GFP parent item. A serially managed child cannot be embedded or incorporated into a non-serially managed parent unless the parent is identified by an Record Control Document Number (RCDN). 2. Approved for use in X12 version 8060.
  867E PTD01 BZ Piece Embedded into Product 1. Use to report when the GFP item is embedded or incorporated into a non-GFP item including production parent item. 2. Approved for use in X12 version 8060.
  867E PTD03
  867E REF01 82 Data Item Description (DID) Reference Use to indicate Item Description Use to indicate Item Description 1/30
  867E REF01 C7 Contract Line Item Number A number that identifies all items of supply or services in a contract Required when PTD01=BZ. This is the CLIN of the production item into which the GFP Item was embedded or incorporated. 4/6
  867E REF01 MF Manufacturers Part Number A number assigned by a manufacturer to an item of production 1/30
  867E REF01 MJ Model Number Use as a second level identifier assigned by a manufacturer which identifies one of several types of a basic equipment 1/30
  867E REF01 NS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification 13/13
  867E REF01 SE Serial Number A value assigned for identification of an item Use to indicate Serial Number 1/50
  867E REF01 W7 Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 5/5
  867E REF01 XY Other Unlisted Type of Reference Number Use to identify other unlisted type of transportation number Use only when PTD01 = BZ 1/17
  867E REF01 AHD Record Control Document Number Used to indicate the Record Control Document Number Code 1. Used to indicate the Record Control Document Number Code. 2. Approved for use in X12 version 8060. 1/30
  867E REF01 AHM Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1. Use to indicate the Supply Condition Code 2. Approved for use in X12 version 8060. 1/30
  867E REF01 UII Department of Defense Unique Item Identifier A globally unique and unambiguous identifier that distinguishes an item from all other like and unlike items Approved for use in X12 version 5020. 1/50
  867E REF01 X16 Cataloging Item Name A unique or standardized identifier used to designate a specific product, part, or object 1. Used to indicate the item name. 2. Approved for use in X12 version 8060. 1/30
  867E REF02
  867E REF03
  867E QTY01 5H Children Use to indicate the total number of child items. 1/15
  867E QTY02
  867E REF01 82 Data Item Description (DID) Reference Use to indicate Item Description Use to indicate Item Description 1/30
  867E REF01 MF Manufacturers Part Number A number assigned by a manufacturer to an item of production 1/30
  867E REF01 MJ Model Number Use as a second level identifier assigned by a manufacturer which identifies one of several types of a basic equipment 1/30
  867E REF01 NS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification 13/13
  867E REF01 SE Serial Number A value assigned for identification of an item Use to indicate Serial Number 1/50
  867E REF01 W7 Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 5/5
  867E REF01 AHD Record Control Document Number Used to indicate the Record Control Document Number Code 1. Used to indicate the Record Control Document Number Code. 2. Approved for use in X12 version 8060. 1/30
  867E REF01 AHM Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1. Use to indicate the Supply Condition Code 2. Approved for use in X12 version 8060. 1/30
  867E REF01 UII Department of Defense Unique Item Identifier A globally unique and unambiguous identifier that distinguishes an item from all other like and unlike items Approved for use in X12 version 5020. 1/50
  867E REF01 X16 Cataloging Item Name A unique or standardized identifier used to designate a specific product, part, or object 1. Use to indicate the Item Name. 2. Approved for use in X12 version 8060. 1/30
  867E REF02
  867E REF03
  867E SE01
  867E SE02
  867I ST01 867 Product Transfer and Resale Report Storage organizations use this transaction set to report materiel issues to Inventory Control Points (ICPs) or Integrated Materiel Managers (IMMs). This transaction encompasses functionality of MILSTRAP Document Identifier Code (DIC) D7_. This transaction also accommodates the functionality of non-DLSS DIC BG1/BG2 serial/lot number reporting transactions (published by NAVSUP P-724).
  867I ST02
  867I BPT01 00 Original Indicates the initial transaction
  867I BPT01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions are not processed as action documents which affect accountable records.
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