DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  812L LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLS, this is the first position of the document serial number. 2. DLMS enhancement; see introductory DLMS note 4a.
  812L LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Use to identify the precedence, special handling, and processing requirements. 2. Under DLS, this is caried in the required delivery date field. 3. DLMS enhancement; see introductory DLMS note 4a.
  812L LQ01 DE Signal Code Use to indicate the bill-to and ship-to DoDAAC (Department of Defense Activity Address Code) for an item
  812L LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided For DLS and conversion purposes, use to identify the party to receive status.
  812L LQ01 DG Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  812L LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the Materiel Management Aggregation Code (MAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A - data maintenance action was approved in version 5010. The approved code/name is "MAC - Material Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN) 23-10, Volumes 1 and 2.
  812L LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the materiel cognizance symbol (COG) of the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  812L LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use for integrated material management. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  812L LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy Use for special inventory reporting. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  812L LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.
  812R ST01 812 Credit/Debit Adjustment
  812R BCD03 H Notification Only 1. Use to identify a request for an information copy of an invoice. 2. DLMS enhancement; see introductory DLMS note 5a.
  812R BCD03 T Adjustment Requested 1. Use to identify a request for adjustment of an invoice. 2. DLMS enhancement; see introductory DLMS note 5a.
  812R BCD05 C Credit DLMS enhancement; see introductory DLMS note 5a.
  812R BCD05 D Debit DLMS enhancement; see introductory DLMS note 5a.
  812R BCD11 0 Original Indicates the initial transaction
  812R BCD11 1 Cancelation
  812R BCD11 45 Follow-up
  812R BCD11 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities simulating mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  812R BCD12 CA Cash 1. Use to indicate the reference invoice as noninterfund. 2. DLMS enhancement; see introductory DLMS note 5a.
  812R BCD12 PP Prepaid Invoice 1. Use to indicate the reference invoice as interfund. 2. DLMS enhancement; see introductory DLMS note 5a.
  812R PER01 IC Information Contact 1. Must use in the first repetition to identify the primary point of contact and their primary communication number. 2. DLMS enhancement; see introductory DLMS note 5a.
  812R PER03 AU Defense Switched Network
  812R PER03 EM Electronic Mail
  812R PER03 FX Facsimile
  812R PER03 IT International Telephone Include country and city code as needed.
  812R PER03 TE Telephone
  812R PER03 TL Telex
  812R PER03 TX TWX
  812R PER05 AU Defense Switched Network
  812R PER05 EM Electronic Mail
  812R PER05 FX Facsimile
  812R PER05 IT International Telephone Include country and city code as needed.
  812R PER05 TE Telephone
  812R PER05 TL Telex
  812R PER05 TX TWX
  812R PER07 AU Defense Switched Network
  812R PER07 EM Electronic Mail
  812R PER07 FX Facsimile
  812R PER07 IT International Telephone Include country and city code as needed.
  812R PER07 TE Telephone
  812R PER07 TL Telex
  812R PER07 TX TWX
  812R N101 BT Bill-to-Party Use to identify the billed office; that is, the activity to be charged or credited.
  812R N101 II Issuer of Invoice Use to identify the billing office.
  812R N101 Z1 Party to Receive Status The entity to receive status for the designated document number Use to indicate the party to receive status when different from the Service/Agency prescribed status recipient. Use multiple iterations of the 1/N1/10 loop to identify all status recipients, as required.
  812R N101 ZB Party to Receive Credit Use to identify the Business Partner Number (BPN) of the party to receive credit 1. Use to indicate the party to receive credit when different fom the original office billed (BT). 2. DLMS enhancement; see introductory DLMS note 5a.
  812R N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component
  812R N103 33 Commercial and Government Entity (CAGE) DLMS enhancement; see introductory DLMS note 5a.
  812R N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
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