DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  536R CTP02 PUR Purchase Use to indicate acquisition price Use to indicate acquisition price. 1/17
  536R CTP02 UCP Unit cost price Use to indicate unit price Use to indicate unit price. 1/17
  536R CTP02 ULC Unsalable Item List Cost Use to indicate salvage value Use to indicate salvage value. 1/17
  536R CTP03
  536R G6901
  536R DD08 Y Yes Use to indicate the item in the item loop is Capital Equipment.
  536R LDT01 AX From Date of Award to Date of Completion Use to indicate Depreciable Period (Days, Month, and Year) Use to indicate Depreciable Period (Days, Month, and Year). 1/15
  536R LDT02
  536R LDT03 CY Calendar Year
  536R LDT03 DY Day
  536R LDT03 MO Month
  536R LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  536R LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes Perpetuate project code when available. 3/3
  536R LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel Supply condition code (SCC) is required. 1/1
  536R LQ01 EQ Controlled Inventory Item Code Use to indicate the security classification and/or security risk or pilferage control for storage and transportation of Department of Defense assets Perpetuate controlled inventory item code (CIIC) when available. 1/1
  536R LQ02
  536R N101 ZP Gaining Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the Gaining Inventory Manager (GIM) Must use to indicate the materiel owner receiving property transfer. Required when the recipient of the shipment is Government ICP. 1/60
  536R N101 DIR Distribution Recipient Use to identify the recipient of the distribution copy forwarded by email or other non-transaction method Use to indicate the recipient organization when different from the materiel owner receiving property transfer. 1/50
  536R N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  536R N104
  536R N106 TO Message To Use to identify the party to receive the transaction set Must use in combination with N101 to indicate the recipient DODAAC. Only one loop with N106=FR. 1/60
  536R SE01
  536R SE02
  567C ST01 567 Contract Completion Status Contract Administration Offices (CAOs) use this transaction set to report to Purchasing Offices (POs), EDA, and financial systems, both closed and unclosed contract file status. POs use this transaction set to request CAOs delay contract file closing. POs use this transaction to report closed status to EDA and financial systems where the POs retain contract administration. Contract file closings are dependent upon contract face values and the attendant administrative costs associated with such contract file closings.
  567C ST02
  567C BC01 00 Original Indicates the initial transaction Use code 00 regardless of the type of contract completion status report.
  567C BC02
  567C BC03
  567C BC06 V1 Contract Completion Report
  567C BC07 2 Change (Update) 1. Use to identify an update to the initial automated contract closeout action. Use with 1/ LQ02/110 Code K for Cancellation. 2. Authorized for use by both system initiated automated closeouts (e.g., iRAPT) and non-automated contract closeout action.
  567C BC07 CL Closed 1. Use to identify a contract closeout action for a contract that qualifies for a system initiated automated contract closeout. 2. For an automated contract closeout, use of CL Closed, acknowledges compliance with the automated contract closeout transactions statement of authority and eligibility for initiation of the automated contract closeout cited in DLM 4000.25, Volume 7, Chapter 4, paragraphs C4.11.2 and C4.11.4
  567C N101 C4 Contract Administration Office Use to identify an International Logistics Communication System (ILCS) account to electronically transmit and receive logistics data between the foreign military sales and the US DoD supply systems Use when 1/CS05/050 cites any of codes A, B, C, or D, to identify the CAO originating the transaction set. When 1/CS05/050 cites code E, use to identify the CAO to receive the transaction set. 7/7
  567C N101 CW Accounting Station Use to identify the Product Quality Deficiency Reporting (PQDR) Rebuttal Code Use when 1/CS05/050 cites code G to identify the Agency Accounting Identifier (AAI) to receive the transaction set. Code set available at https://beis.csd.disa.mil/beis-xml/sfiscombo.xml 1/30
  567C N101 EM Party to Receive Electronic Memo of Invoice Use to identify Electronic Document Access (EDA) as the transaction set recipient Use when 1/CS05/050 cites code G to identify Electronic Document Access (EDA) as the transaction set recipient. 1/60
  567C N101 PR Payer Use to identify the Defense Finance Accounting Service (DFAS) office that is issuing a financial contract completion statement Use when 1/CS05/050 cites code F to identify the DFAS office that is issuing a financial contract completion statement. This is not the disbursing office that made final payment. That entity is identified in the 1/N1/120 segment. 1/60
  567C N101 QB Purchase Service Provider Use to indicate a procurement contracting office or other purchasing activity to receive or originate the transaction set Use when CS05 is any of codes A, B, C, or D, to identify the PO to receive the transaction set. When CS05 cites code E, use to identify the PO originating the transaction set. 1/60
  567C N101 RGA Responsible Government Agency Use to identify Wide Area Workflow (WAWF) as the sender of the transaction set Use when 1/CS05/050 cites code G (Automated Contract Closeout) to identify WAWF-iRAPT as the sender of the transaction set. Enter “WAWF” in N101. 1/60
  567C N102
  567C N103 10 Department of Defense Activity Address Code (DoDAAC) Use to identify specific units, activities, and/or organizations 6/6
  567C N103 93 Code assigned by the organization originating the transaction set Use to identify Wide Area Workflow (WAWF) as the sender of the automated contract closeout transaction Use with N101 Code RGA to identify WAWF as the sender of the automated contract closeout transaction. 2/80
  567C N103 94 Code assigned by the organization that is the ultimate destination of the transaction set Use to identify Electronic Document Access as the recipient of all Contract Closeout transactions Use with N101 Code EM to identify Electronic Document Access as the recipient of all Contract Closeout transactions. 2/80
  567C N103 PI Payer Identification Use to identify the Agency Accounting Identifier (AAI) Use with N101 Code CW to identify the Agency Accounting Identifier (AAI) in WAWF-iRAPT Automated Contract Closeout transactions. 6/7
  567C N104
  567C N106 FR Message From Use to identify the party originating the transaction set Use to indicate that the organization cited in N104 transmitted the transaction set. 1/60
  567C N106 TO Message To Use to identify the party to receive the transaction set Use to indicate that the organization cited in N104 is to receive the transaction set. 1/60
  567C G6101 AC Administrative Contracting Officer Use for voice over IP phones only When LQ02 is code PK9, use to indicate the name of the responsible official who signed the Contract Completion Statement. 1/256
  567C G6101 AM Administrator Use to indicate a Wide Area Workflow (WAWF) automatic contract closeout transaction When BC07 is code CL or 2, use to indicate a WAWF automatic contract closeout transaction. Enter “WAWF” in G6102. 4/4
  567C G6101 PC Purchasing Contracting Officer (PCO) Use to indicate the name of the responsible official who signed the PCO extension of contract closing date When LQ02 is code PKZ, use to indicate the name of the responsible official who signed the PCO extension of contract closing date. 1/60
  567C G6102
  567C NTE02
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