DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  567C CS01
  567C CS02
  567C CS03
  567C CS04 DD Document Identification Code Code DD is used as a filler to satisfy ANSI syntax.
  567C CS05
  567C AMT01 UA Unliquidated Amount A debt or claim that is not settled or paid off, or an amount that has not been calculated or established as a specific amount 1/18
  567C AMT02
  567C AMT03 C Credit Use to indicate the amount cited in AMT02 is an over payment to the contractor.
  567C N901 IK Invoice Number Use to indicate the number of a final Approved Code invoice that was forwarded to the disbursing officer of another activity 1. Use this code to indicate the number of a final approved invoice that was forwarded to the disbursing officer of another activity. 2. When this code is used, identify the date the invoice was forwarded in N904. 1/50
  567C N901 SI Shipper's Identifying Number for Shipment (SID) Use to identify the vendor's shipment number shown on the shipping documentation Use this code to indicate the final shipment number. Concatenate the final shipment indicator, the letter Z, with the shipment number. 1/22
  567C N901 VV Voucher Use to identify the voucher number of the final payment Use to identify the voucher number of the final payment. 1/30
  567C N902
  567C N904
  567C G6201 BM Contract Physically Completed Use to indicate the physical completion date of the contract Use to identify the date of physical completion. 8/8
  567C G6201 BN Contract Final Payment Use, as appropriate, in contract completion and Contract Administration Office (CAO) contract closeout extension status reports to identify the date of final payment Use in a contract completion and CAO contract closeout extension status reports to identify the date of final payment. Must use when reporting final large purchase contract completion statements (CS05 cites code C). When using in this manner, the transaction must contain the 1/LQ/110 segment, including transaction status indicator code F and a contract closeout group code of B, C, or D. 8/8
  567C G6201 BO Estimated Contract Completion Use in unclosed Contract Administration Office (CAO) contract closeout extension status transactions to identify the estimated contract completion date Must use in unclosed CAO contract closeout extension status transactions. CAO contract closeout extension must cite the contractor in the one iteration of the 1/N1/120 loop. Do not use any transaction status indicator code. Must use when CS05 cites code D. 8/8
  567C G6201 BP Contract Closed Use in large purchase final contract completion statements to identify the contract closure date Must use in large purchase final contract completion statements (CS05 cites code C. Must use with one iteration of 1/LQ/110 and transaction status indicator code F. 8/8
  567C G6201 BQ Extended Closeout Use in contract closeout extension transactions to identify an extended closeout date Must use in contract closeout extension transactions (CS05 cites code E). 8/8
  567C G6201 BW Signature Use to identify the date a Responsible Official provided the notice of physical completion Use to identify the date a Responsible Official provided the notice of physical completion. 8/8
  567C G6202
  567C G6101 RP Responsible Person
  567C G6102
  567C NTE02
  567C LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  567C LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 3/3
  567C LQ01 10 Transaction Status Indicator Code Use to identify the status of a transaction Must use in all interim and final contract completion statements. Only use F, J, or K in LQ02. Cite code F in LQ02 when CS05 cites either code A or C. Cite code J in LQ02 when CS05 cites code B. Use a contract closeout group code (i.e., when LQ01 cites code 19), when a TSI other than code K is cited in LQ02. Cite code K in LQ02 to indicate the cancellation of any type of report. 1/30
  567C LQ01 19 Contract Close-out Group Code A classification of contracts for the purpose of evaluating the closing of physically completed contracts against an established time standard 1/1
  567C LQ01 25 Reason for Delayed Closing of Contract File Code Use to identify the factors which contribute to the delay in closing the contract file within the time period established as the norm For use in CAO contract closeout extension status transactions (CS05 cites code D). 1/1
  567C LQ02
  567C N101 PR Payer Use to identify the Defense Finance Accounting Service (DFAS) office that is issuing a financial contract completion statement 1. Use to identify the disbursing officer. 2. When this code is used, N103 must cite code M3. 1/60
  567C N101 SE Selling Party Use to identify the disbursing officer, prime contractor or vendor 1. Use to identify the disbursing officer. 2. When this code is used, N103 must cite code M3. 1/60
  567C N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 5/5
  567C N103 M3 Disbursing Station Use to identify the disbursing officer by a Disbursing Station Symbol Number (DSSN).
  567C N104
  567C SE01
  567C SE02
  650A ST01 650 Maintenance Service Order This transaction set is used by the Assembly Manager to provide Unit Assembly data to the Assembly Activity. The transaction may be used by the Assembly Activity to enter corrections, provide missing data and may also be used to transmit local changes and history data to the Assembly Manager.
  650A ST02
  650A ST03
  650A BGN01 00 Original Indicates the initial transaction
  650A BGN01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  650A BGN02
  650A BGN03
  650A BGN07 WO Work Order For Medical use in transaction for transmission of a request for assembly maintenance action.
  650A BGN08 2 Change (Update) For Medical use in transaction for transmission of a request to add or change an assembly maintenance action.
  650A BGN08 3 Delete For Medical use in transaction for transmission of a request to delete an assembly maintenance action. Applies to Component data information.
  650A BGN08 17 Create For Medical use in transaction for initial transmission of a request for assembly maintenance action.
  650A REF01 89 Assembly Number For Medical use to identify the Unit Assembly Number for medical/surgical component assembly For Medical use in transactions to identify the Unit Assembly Number for medical/surgical component assembly. 1/50
  650A REF01 IQ End Item Use to identify the End Item 1. For Medical use in transactions to identify the End Item Receipt Document Number for medical/surgical component assembly. 2. End Item Receipt Document Number accommodates a DSCP requirement. The USAMMA ERP does not use this data. 1/50
  650A REF01 JB Job (Project) Number Use to identify the Project Identifier for DoD SLOA/Accounting Classification For Medical use in transactions to identify the Project Order Number for medical/surgical component assembly. 1/50
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