DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  812R N106 FR Message From Use to identify the party originating the transaction set Use to indicate that the organization cited in N104 transmitted the transaction set.
  812R N106 TO Message To Use to identify the party to receive the transaction set Use to indicate that the organization cited in N104 is to receive the transaction set.
  812R LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  812R LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The DLS DIC is retained in the DLMS to facilitate transaction conversion in a mixed DLS/DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date. 2. Future streamlined data; see introductory DLMS note 5c.
  812R LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes Use to identify special programs, exercises, projects, operations, and other purposes.
  812R LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND)
  812R LQ01 81 Status Code Inform recipients of the status of requisitions or customer asset reports and related transactions
  812R LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel
  812R LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use only for intra-service or agency transactions to identify service or agency-unique data as required. 2. Use to identify supplemental address/data. 3. Future streamlined data; see introductory DLMS note 5c.
  812R LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLS, this is the first position of the document serial number. 2. DLMS enhancement; see introductory DLMS note 5a.
  812R LQ01 AL Special Requirements Code Use to identify precedence, special handling, and processing requirements 1. Use to identify the precedence, special handling, and processing requirements. 2. Use in redistribution orders, materiels release orders, and historical materiel release orders. 3. Under DLS, this is caried in the required delivery date field. 4. DLMS enhancement; see introductory DLMS note 5a.
  812R LQ01 DE Signal Code Use to indicate the bill-to and ship-to DoDAAC (Department of Defense Activity Address Code) for an item Future streamlined data; see introductory DLMS note 5c.
  812R LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided Future streamlined data; see introductory DLMS note 5c.
  812R LQ01 DG Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded)
  812R LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the Materiel Management Aggregation Code (MAC) for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A - data maintenance action was approved in version 5010. The approved code/name is "MAC - Material Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN) 23-10, Volumes 1 and 2.
  812R FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  812R FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  812R FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  812R FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  812R FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  812R FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  812R FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Accountable Station Number. The Accountable Station Code is the Fiscal Station Number (FSN) of both the Army and the Office of the Secretary of Defense (OSD), the Authorization Accounting Activity (A) of the Navy, or the Accounting and Disbursing Station Number (ADSN) used by the Air Force. The Accountable Station Codes (TAC3) are published in the DoD 70.14-R (Financial Management Regulation). Civilian Agencies will cite their equivalent organization code.
  812R CDD02 C Credit DLMS enhancement; see introductory DLMS note 5a.
  812R CDD02 D Debit DLMS enhancement; see introductory DLMS note 5a.
  812R CDD10 INV Invoice Billing Price 1. Use to identify the source of the billing price. 2. DLMS enhancement; see introductory DLMS note 5a. 2 - digits for cents. The decimal point is passed in the transaction. If conversion to MILS legacy format is required, unit prices exceeding the legacy field size constraint will not be perpetuated. Refer to ADC 221A.
  812R LIN02 A2 Department of Defense Identification Code (DoDIC) Use to identify specific types of ammunition and explosives, indicating both the item and its packaging 1. Use to identify ammunition items. 2. DLMS enhancement; see introductory DLMS note 5a.
  812R LIN02 A4 Subsistence Identification Number Use to identify a brand name resale subsistence item
  812R LIN02 AB Assembly Use to identify the assembly associated with the materiel.
  812R LIN02 BH Finish/Hand Standard Reference Use to identify the fabric of the nonstandard materiel ordered under Federal Supply Schedule.
  812R LIN02 CL Color
  812R LIN02 CN Commodity Name Use to identify the nomenclature of the nonstandard materiel.
  812R LIN02 CR Contract Number Use to identify the procurement instrument identifier (PID) for a Federal Supply Schedule or related instrument used to order nonstandard materiel. When procurement is authorized under a PID call/order number (F in 9th position), provide the value in the PID field. Refer to ADC 161.
  812R LIN02 DR Drawing Revision Number
  812R LIN02 F1 Catalog Number Use to identify the manufacturer's catalog which references the nonstandard materiel.
  812R LIN02 F2 Technical Order Number
  812R LIN02 F3 Technical Manual Number
  812R LIN02 F4 Series Identifier Use to identify the manufacturer's series number of the end item.
  812R LIN02 F7 End-Item Description Applies to the nonstandard materiel. Description may include the NSN and/or nomenclature.
  812R LIN02 FB Form Number A unique stock number associated with a specific Approved Code form 1. Use to identify the form stock number. 2. DLMS enhancement; see introductory DLMS note 5a.
  812R LIN02 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification
  812R LIN02 FT Federal Supply Classification Use for nonstandard materiel when a part number is not available and materiel can only be ordered by description (e.g., non-NSN lumber products).
  812R LIN02 GS General Specification Number Use to identify a specification number, other than a Military Specification (MILSPEC), associated with the nonstandard materiel.
  812R LIN02 MF Manufacturer Use to identify the manufacturer's make of the applicable end item for the nonstandard materiel.
  812R LIN02 MG Manufacturer's Part Number A number assigned by a manufacturer to an item of production 1. Use to identify nonstandard materiel. 2. May be used to identify the supplier-assigned part number when applicable to a DoD EMAL or GSA Advantage/Global internet order from a vendor catalog. Refer to ADC 1068. 3. During the DLS/DLMS transition, this field will be used to perpetuate/populate the MILS stock number field. During this time, field size is restricted to 15 positions; field size is expanded to 32 positions for DoD EMAL/part-numbered catalog orders.
  812R LIN02 MN Model Number
  812R LIN02 MS Military Specification (MILSPEC) Number
  812R LIN02 PR Process Number Use to identify a general operating specification identified in the requisition such as output rated wattage and horsepower.
  812R LIN02 PT Print or Drawing Use to identify the applicable drawing numbers for the nonstandard materiel.
  812R LIN02 PW Part Drawing Use to identify the applicable figure numbers for the nonstandard materiel.
  812R LIN02 SF Surface Finish Use to identify the finish of the nonstandard materiel ordered under Federal Supply Schedule.
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