DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  814C N901 NIN National Item Identification Number 1. Use to indicate Proposed National Item Identification Number. 2. A data maintenance action was approved in version 5020. The approved code/name is "NIIN - National Item Identification Number".
  814C MTX01 CMT Maintenance Comment Use to Indicate General Comments.
  814D ST01 814 General Request, Response or Confirmation
  814D BGN01 22 Information Copy Use to indicate DEMIL Identification Code.
  814D N901 3 Clearing House Interbank Payment System (CHIPS) Participant Number (3 or 4 Digits) 1. Use to indicate Attachment Name. 2. Attachment Name Format : [Unique Transaction ID]_[Serial Number] 3. Ad an underscore and incremental serial number (1, 2, 3, etc.) to the Unique Transaction ID for each Attachment related to that transaction.
  814D N901 5E Consumer Identifier Use to Indicate the Paragraph Identifier (FLIS DRN 0142).
  814D N901 EP Export Permit Number Use to Indicate Export Commodity Control Number (FLIS DRN 0143).
  814D N901 CAI Process Identifier Use to Indicate the Table Identifier (FLIS DRN 0140).
  814D N901 CAT Category Identifier Use to Indicate the Category Identifier (FLIS DRN 0141).
  814D N901 NIN National Item Identification Number A - data maintenance action was approved in version 5020. (FLIS DRN 40)
  814D MTX01 123 Technical Data URL 1. Use to indicate the technical data URL for a cataloging item. 2. A data maintenance action was approved in version 8060.
  814D MTX01 DEP Problem Description Use to indicate Demilitarization (DEMIL) Justification.
  814D LM01 DD Department of Defense
  814D LQ01 EQ Controlled Inventory Item Code Use to indicate the Proposed CIC (FLIS DRN 2848).
  814D LQ01 FD Demilitarization Code Use to indicate the Proposed DEMIL Code (FLIS DRN 2847).
  814R ST01 814 General Request, Response or Confirmation
  814R BGN01 11 Response Use to Indicate a Response to Cataloging Action.
  814R DTM01 FED Future Effective Date 1. Use to indicate the future effective date of a change to a cataloging item. 2. Approved for use in X12 version 8060.
  814R N901 F3 Submission Number Use to indicate the BGN02 from the Referenced Transaction.
  814R N901 WL Federal Supply Classification Code Use to indicate the Proposed Federal Supply Class (FLIS DRN 390).
  814R N901 NIN National Item Identification Number Approved for use in X12 version 5020 (FLIS DRN 40).
  814R LIN02 ZZ Mutually Defined
  814R MTX01 120 Clear Text of Action Taken 1. Use to indicate the clear text description of an action taken on a cataloging item. 2. Approved for use in X12 version 8060.
  814R MTX01 CMT Maintenance Comment Use to Indicate General Comments on the Response Transaction.
  814R LM01 DD Department of Defense
  814R LQ01 111 Response Action Code 1. Use to indicate the code which describes the action taken. 2. Approved for use in X12 version 8060.
  824R ST01 824 Application Advice
  824R BGN01 0 Original Indicates the initial transaction
  824R BGN01 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Defense Logistics Management Standards (DLMS) users, use to identify a simulated mobilization exercise transaction set. Activities initiating a simulated mobilization exercise must ensure complete coordination with all activities involved. All transaction set recipients must use extreme caution to ensure that individual transactions do not process as action documents which affect accountable records.
  824R BGN05 UT Universal Time Coordinate
  824R BGN07 ZG Report of Approved Work Candidate Use to identify HHMM/HW profile content acceptance.
  824R BGN07 ZT Report of Rejection or Return of Work Candidate Use to identify a Reject Advice transaction.
  824R BGN08 80 Reconcile 1. Use to identify rejections generated by the recipient of a transaction for DAS processing. This is a planed future enhancement; this functionality is not currently available. 2. DLMS enhancement; see introductory DLMS note 6a. on the IC cover page. Refer to ADC 126.
  824R BGN08 DR Direct 1. Use for rejections generated by the recipient of a transaction for routing to the identified Message-To addressee without further DAS processing. 2. DLMS enhancement; see introductory DLMS Note 6a. 3. Authorized for use for Air Force Government Furnished Property - Accountability (GFP-A). Refer to ADC 126.
  824R N101 FR Message From Use to identify the party originating the transaction set Use to identify the activity transmitting the DLMS 824R Reject Advice transaction.
  824R N101 TO Message To Use to identify the party to receive the transaction set Use to identify the activity to whom the DLMS 824R Reject Advice transaction is being sent. The TO address is the originator of the transaction being rejected.
  824R N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component DLMS enhancement; See introductory DLMS note 6a.
  824R N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes
  824R PER01 IC Information Contact
  824R PER03 AU Defense Switched Network
  824R PER03 EM Electronic Mail
  824R PER03 FX Facsimile
  824R PER03 TE Telephone Use to indicate the commercial telephone number of the party cited in PER02.
  824R PER03 WF Work Facsimile Number
  824R PER05 AU Defense Switched Network
  824R PER05 EM Electronic Mail
  824R PER05 FX Facsimile
  824R PER05 TE Telephone Use to indicate the commercial telephone number of the party cited in PER02.
  824R PER05 WF Work Facsimile Number
  824R PER07 AU Defense Switched Network
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