DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  650C QTY03-01
  650C SE01
  650C SE02
  810L ST01 810 Invoice Use a single occurrence of this transaction set to bill or provide adjustments for one or more items provided to a single paying (bill-to) office under DLMS procedures.
  810L ST02
  810L BIG01
  810L BIG02
  810L BIG07 CA Cash Use to indicate noninterfund bill. These invoices are requests for payment, and require the billed office to pay by check or otherwise take action to reimburse the billing office.
  810L BIG07 PP Prepaid Invoice Use to indicate DoD interfund bills. These invoices are not requests for payment, but notices to the billed office that its funds have been disbursed and the invoice paid.
  810L BIG07 SV Supplemental Invoice Must use to identify when the transaction is a supplement to the G-Invoicing 7600EZ Invoice. Refer to ADC 1465A.
  810L BIG08 00 Original Indicates the initial transaction
  810L BIG08 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  810L BIG09 I Reissue If appropriate, the re-submitted invoice may be processed as an original.
  810L NTE01 OTH Other Instructions Use to provide other instructions 1/2000
  810L NTE02
  810L PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number DLMS enhancement; see introductory DLMS note 6a. 1/60
  810L PER02
  810L PER03 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  810L PER03 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  810L PER03 FX Facsimile The facsimile (FAX) telephone number 10/10
  810L PER03 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  810L PER03 TE Telephone The commercial telephone number Include the area code and number 10/10
  810L PER03 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  810L PER03 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  810L PER04
  810L PER05 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  810L PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  810L PER05 EX Telephone Extension Use to identify a telephone extension Use in conjunction with code AU, IT, or TE to identify the telephone extension. 1/60
  810L PER05 FX Facsimile The facsimile (FAX) telephone number 10/10
  810L PER05 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  810L PER05 TE Telephone The commercial telephone number Include the area code and number 10/10
  810L PER05 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  810L PER05 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  810L PER06
  810L PER07 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  810L PER07 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  810L PER07 EX Telephone Extension Use to identify a telephone extension Use in conjunction with code AU, IT, or TE to identify the telephone extension. 1/60
  810L PER07 FX Facsimile The facsimile (FAX) telephone number 10/10
  810L PER07 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  810L PER07 TE Telephone The commercial telephone number Include the area code and number 10/10
  810L PER07 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  810L PER07 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  810L PER08
  810L N101 BT Bill-to-Party The organization to receive the billing for goods and/or services Must use to identify the billed office. 3/6
  810L N101 II Issuer of Invoice Use to identify the billing office 1. Must use to identify the billing office. 2. Use for SFIS compliant systems to identify the billing party’s BPN. BPN may only be used when the corresponding DoDAAC is also provided. This will require a second iteration of the N1 loop with the same qualifier. This second iteration is an authorized DLMS enhancement; see introductory DLMS note 6e. 1/60
  810L N101 PK Party to Receive Copy An organization to be provided an informational copy of a transaction 1. Use to identify the recipient of information or duplicate copies 2. DLMS enhancement; see introductory DLMS note 6a. 1/60
  810L N101 RI Remit To Use to identify the party or address to receive remittance when the party or address is not the same as the issuer of the invoice 1. Use to identify the party or address to receive remittance when the party or address is not the same as the issuer of the invoice. 2. DLMS enhancement; see introductory DLMS note 6a. 1/60
  810L N102
  810L N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  810L N103 50 Business License Number Use to identify buying or selling entities processing intragovernmental transactions 1. Use for SFIS to map to SFIS Data element “Business Partner Number TP3”. Enter the buyer’s BPN in N104. 2. Authorized DLMS enhancement; see introductory DLMS note 6e. 9/9
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