DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  810L N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  810L N103 50 Business License Number Use to identify buying or selling entities processing intragovernmental transactions 1. Use for SFIS to map to SFIS Data element �Business Partner Number TP3�. Enter the buyer�s BPN in N104. 2. Authorized DLMS enhancement; see introductory DLMS note 6e. 9/9
  810L N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  810L N103 UE Unique Entity Identifier A 12-character alphanumeric value that is used to identify entities doing business with the US federal government Approved for use in version 8020. 2/12
  810L N104 N/A
  810L N106 FR Message From Use to identify the party originating the transaction set Use in conjunction with 1/N101/070 code II to indicate the organization cited in N104 is originating the transaction set. 1/60
  810L N106 TO Message To Use to identify the party to receive the transaction set Use in conjunction with 1/N101/070 code BT to indicate the organization cited in N104 is receiving the transaction set. 1/60
  810L REF01 EF Electronic Funds Transfer ID Number Use only when 1/N103/070 is UE Unique Entity Identifier, to provide an alternate EFT account in REF02. 1/30
  810L REF02 N/A
  810L DTM01 097 Transaction Creation Use to identify the date of transaction preparation 1. Use when BIG09 = I to identify the date the transaction was re-submitted otherwise not used. 2. DLMS enhancement; see introductory DLMS note 6a. 8/8
  810L DTM02 N/A
  810L LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. N/A
  810L LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data May be FS1, FS2, GS1 or GS2 only. 3/3
  810L LQ01 61 Information Indicator Code Information provided in the summary billing record conveys special information to office receiving the Interfund bill 1/1
  810L LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) 2/2
  810L LQ01 85 Country and Activity Code Use to identify country, international organization, region, or program authority associated with transactions recorded in Security Cooperation systems and associated programs implemented in the Foreign Military Sales. Use to identify the country. Pending transition to the new country code standard (refer to ADC 448B for future implementation). 1/30
  810L LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLSS, this is generally the eighth position of the MILSTRIP document number. 2. DLMS enhancement; see introductory DLMS note 6a. 1/1
  810L LQ01 DG Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) Use to provide the fund code for the billed office as applicable to the detailed bills. 2/2
  810L LQ02 N/A
  810L FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043 N/A
  810L FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps. N/A
  810L FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force N/A
  810L FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense N/A
  810L FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution N/A
  810L FA201 18 Funds Appropriation A combination of numbers established by the Treasury Department to account for funds made available for obligation and disbursement from the Treasury Use to indicate the basic appropriation of the billed office to be charged or disbursed. Only one use of qualifier is permitted per transaction. 4/4
  810L FA201 58 Credits Use to indicate the basic appropriation of the billing office to be credited or reimbursed Use to indicate the basic appropriation of the billing office to be credited or reimbursed. Only one use of qualifier is permitted per transaction. 1/80
  810L FA201 A1 Department Indicator Use to identify the Requesting Agency Component TAS AID (Agency Identifier) in G-Invoicing related transactions. Use to identify, or to modify, �Department Regular� in DoD SLOA/Accounting Classification 1. For DoD SLOA/Accounting Classification use to identify �Department Regular�. Refer to ADC 1043. 2. Used in association with the billing office line of accounting (Qualifier 58). 3. Authorized DLMS enhancement; see introductory DLMS note 6e. 3/3
  810L FA201 A2 Transfer from Department This identifies the federal agency of obligation authority to the DoD or one of its components . For the transfer of obligation authority, the transfer agency retains responsibility for the fund account and the recipient agency charges against the fund account of the transfer agency 1. For DoD SLOA/Accounting Classification use to identify �Department Transfer�. Refer to ADC 1043. 2. Used in association with the billing office line of accounting (Qualifier 58). 3. Authorized DLMS enhancement; see introductory DLMS note 6e. 3/3
  810L FA201 A4 Basic Symbol Number Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) Main (Main Account Code) 1. For DoD SLOA/Accounting Classification use to identify �Main Account�. Refer to ADC 1043. 2. Used in association with the billing office line of accounting (Qualifier 58). 3. Authorized DLMS enhancement; see introductory DLMS note 6e. 1/80
  810L FA201 A5 Sub-class Use to identify the Requesting Agency Component TAS SP (Sub- Level Prefix Code) in G-Invoicing. Use to identify, or to modify �Sub Class� in SLOA 1. Reserved for DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Used in association with the billing office line of accounting (Qualifier 58). 3. Sub Class is a potential future DLMS enhancement; see introductory DLMS note 6a. 1/80
  810L FA201 A6 Sub-Account Symbol Use to specify subsidiary level accounts associated to the main account of the Treasury Appropriation Fund Symbol (TAFS) 1. For DoD SLOA/Accounting Classification use to identify �Sub Account�. Refer to ADC 1043. 2. Used in association with the billing office line of accounting (Qualifier 58). 3. Authorized DLMS enhancement; see introductory DLMS note 6e. 3/3
  810L FA201 B2 Budget Sub-activity Number Identifies an organization to which funds have been Sub-Allocated 1. For DoD SLOA/Accounting Classification use to identify �Sub-Allocation (formerly known as Limit/Subhead)�. Refer to ADC 1043. 2. Used in association with the billing office line of accounting (Qualifier 58). 3. Authorized DLMS enhancement; see introductory DLMS note 6e. 1/4
  810L FA201 BE Business Event Type Code Indicates the type of financial activity, such as payments, collections, borrowings, etc., being reported in the Government-wide Accounting and Reporting (GWA) system 1. Reserved for DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Used in association with the billing office line of accounting (Qualifier 58). 3. Potential future DLMS enhancement; see introductory DLMS note 6a. 4. Approved for use in X12 version 7020. 1/8
  810L FA201 C2 Project Task or Budget Subline Use to identify the budget project identifier for Navy transactions Use to identify the budget project identifier for Navy transactions. Refer to ADC 350. 1/80
  810L FA201 C3 Budget Restriction Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) A (Availability Type Code) 1. For DoD SLOA/Accounting Classification use to identify �Availability Type�. Refer to ADC 1043. 2. Used in association with the billing office line of accounting (Qualifier 58). 3. Authorized DLMS enhancement; see introductory DLMS note 6e. 1/1
  810L FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account 1. For DoD SLOA/Accounting Classification use to identify �Reimbursable Flag�. Refer to ADC 1043. 2. Used in association with the billing office line of accounting (Qualifier 58). 3. Approved for use in X12 version 4030. 4. Authorized DLMS enhancement; see introductory DLMS note 6e. 1/1
  810L FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) 1. For DoD SLOA/Accounting Classification use to identify �Agency Accounting Identifier�. Refer to ADC 1043. 2. Used in association with the billing office line of accounting (Qualifier 58). 6/6
  810L FA201 YB Beginning Period of Availability In annual and multi-year accounts, identifies the first year of availability under law that an account may incur new obligations 1. For DoD SLOA/Accounting Classification use to identify �Beginning Period of Availability Fiscal Year Date�. Refer to ADC 1043. 2. Used in association with the billing office line of accounting (Qualifier 58). 3. Use as appropriate to represent Program Year. Availability Type Code must be �X�. Refer to ADC 1043B. 4. Authorized DLMS enhancement; see introductory DLMS note 6e. 5. Approved for use in X12 version 7020. 4/4
  810L FA201 YE Ending Period of Availability Use to identify the last year of availability under law that an account may incur new obligations 1. For DoD SLOA/Accounting Classification use to identify �Ending Period of Availability Fiscal Year Date�. Refer to ADC 1043. 2. Used in association with the billing office line of accounting (Qualifier 58). 3. Authorized DLMS enhancement; see introductory DLMS note 6e. 4. Approved for use in X12 version 7020. 4/4
  810L FA201 ZZ Mutually Defined Use to where there is no suitable X12 code in the data element. Use to indicate the balance of the line of accounting. N/A
  810L FA202 N/A
  810L IT101 N/A
  810L IT102 N/A
  810L IT103 N/A
  810L IT104 N/A
  810L IT105 CA Catalog N/A
  810L IT105 CT Contract Use to identify that the source of the unit price data being billed N/A
  810L IT105 NC No Charge Use to indicate nonreimbursable (free issue) materiel. Use to indicate nonreimbursable materiel. N/A
  810L IT105 NT Net N/A
  810L IT105 ST Standard N/A
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