DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  841W UIT01-01 61 Parts Per Billion GenComm equivalent code is PPB.
  841W UIT01-01 KL Kilograms/Meter This is used in the HL03 Code HE. Use with CID01=RB.
  841W UIT01-01 ML Milliliter This is used in the HL03 Code HE. Use with CID01=RB
  841W UIT01-01 NA Milligrams per Kilogram GenComm equivalent code is MG/KG.
  841W UIT01-01 P1 Percent GenComm equivalent code is PER.
  841W MSG01
  841W SE01
  841W SE02
  842AR ST01 842 Nonconformance Report This DLMS Implementation Convention (IC) provides the DOD standard format for SDR reply. In addition, it is specifically designed to transmit action activity SDR response transactions to the DoD WebSDR program. Use a single occurrence of this transaction set to transmit single complaint response transaction to a single or multiple organizations.
  842AR ST02
  842AR ST03
  842AR BNR01 11 Response Use to Indicate a response or reply Use to identify an SDR reply. For Security Assistance SDRs, may be used by action office to forward reply to the International Logistics Control Office (ILCO) or by the ILCO to record a reply to the customer. 1/50
  842AR BNR01 44 Rejection Use to identify a rejection, request for additional information, or unable to process a due to its unique data requirements Use to identify an International Logistics Control Office rejection or request for additional information (Action office is intended recipient). 1/50
  842AR BNR01 49 Original - No Response Necessary Not authorized for use Not authorized for use. 1/50
  842AR BNR01 CN Completion Notification 1. Use to indicate the submitter of the SDR has taken all associated disposition actions and has closed the SDR in the submitting system. 2. Only the submitting system of the SDR is authorized to send the CN transaction to close the SDR. Refer to ADC 1347 3. Use to indicate the storage activity providing this transaction has closed the SQCR record internally.
  842AR BNR01 SU Status Update Use to send an update to correct or append specific data fields in another information system 1. Use to provide additional information or status in response to an interim reply from the action activity. 2. Use to report recommendations or findings to the materiel owner in response to an SDR investigation. 1/50
  842AR BNR02
  842AR BNR03
  842AR BNR04
  842AR BNR06 SR Supply Process Deficiency Response Use to indicate a transaction that reflects a DOD standard SDR/SQCR Reply transaction.
  842AR N101 91 Action Party Use to identify the Routing Identifier of the organization providing the SDR response 1. Use to identify the Routing Identifier of the organization providing the SDR response. 2. For Type 5 SQCRs this signifies the material owner.
  842AR N101 GP Gateway Provider Use to identify the Routing Identifier of the Defense Automatic Addressing System (DAAS) as the intended recipient for distribution or posting to the historical record Use to identify the Routing Identifier of the DAASC as the intended recipient for distribution or posting to the historical record under DOD WebSDR business rules. 3/3
  842AR N101 PK Party to Receive Copy An organization to be provided an informational copy of a transaction 1. Use to identify the organization(s) to receive a distribution copy of the SDR reply. 2. Not authorized for SQCRs (Type 5). 1/60
  842AR N101 ZD Party to Receive Reports Use to indicate the organization(s) to receive reports 1. Use to identify the organization(s) to receive the SDR response. 2. For Type 5 SQCRs this is the storage activity. 1/60
  842AR N101 ZS Monitoring Party Use to identify the International Logistics Control Office (ILCO) Use to identify the International Logistics Control Office (ILCO). 1/60
  842AR N102
  842AR N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations May be used for the customer DODAAC to receive a copy of the reply using qualifier ZD above. 6/6
  842AR N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  842AR N104
  842AR N106 FR Message From Use to identify the party originating the transaction set Use to indicate the organization cited above is originating the transaction set. 1/60
  842AR N106 TO Message To Use to identify the party to receive the transaction set Use to indicate the organization cited above is receiving the transaction set. 1/60
  842AR PER01 CT Claimant Use to identify the contact information of the customer. Include an email address for distribution of the Supply Discrepancy Reporting (SDR) reply via email by DoD WebSDR Use to identify the contact information of the customer. Include an email address for distribution of the SDR reply via email by DoD WebSDR. Use when the original report was not entered in WebSDR and, therefore, a customer email address is not otherwise available. If an email address is associated with the customer, WebSDR will make email distribution of the reply to the address provided. (Use with 1/N101/4100/ZD).
  842AR PER01 CZ Claim Recipient Use to identify the recipient of the Supply Discrepancy Reporting (SDR) reply transmitted by email Use to identify the recipient of the SDR reply transmitted by email. DoD WebSDR will make email distribution of the SDR transaction to any party identified as a claim recipient. If both qualifiers CZ and ES are used, CZ will be considered the primary recipient and ES will be considered the alternate/backup recipient. (May be used with any 1/N101 addressee.) 1/50
  842AR PER01 ES Electronic Submission Recipient Use to identify the recipient of the Supply Discrepancy Reporting (SDR) reply transmitted by email DoD Web Supply Discrepancy Reporting (SDR) will make email distribution of the Supply Discrepancy Reporting (SDR) transaction to any party identified as an electronic (email) submission recipient Use to identify the recipient of the SDR reply transmitted by email. DoD WebSDR will make email distribution of the SDR transaction to any party identified as an electronic (email) submission recipient. If both qualifiers CZ and ES are used, CZ will be considered the primary recipient and ES will be considered the alternate/backup recipient. (May be used with any 1/N101 addressee.) 1/60
  842AR PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number Use on the storage activity status update or completion notice (with N101=41) 1/60
  842AR PER01 IL International Logistics Control Office Point of Contact Use to identify the International Logistics Control Office (ILCO) POC 1/50
  842AR PER01 RZ Respondant Use to identify the action activity point of contact associated with this Supply Discrepancy Reporting (SDR) Reply Use to identify the action activity point of contact associated with this SDR Reply. A data maintenance action was approved in version 5030. The approved code/name is "DR - Discrepancy Report Reply Contact". 1/50
  842AR PER02
  842AR PER03 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  842AR PER03 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  842AR PER03 FX Facsimile The facsimile (FAX) telephone number Use to identify the commercial FAX number. 10/10
  842AR PER03 TE Telephone The commercial telephone number Include the area code and number Use to identify the commercial number. 10/10
  842AR PER03 WF Work Facsimile Number Use to identify the Defense Switched Network (DSN) Facsimile number Use to identify the DSN FAX number. 1/256
  842AR PER04
  842AR PER05 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  842AR PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  842AR PER05 FX Facsimile The facsimile (FAX) telephone number Use to identify the commercial FAX number. 10/10
  842AR PER05 TE Telephone The commercial telephone number Include the area code and number Use to identify the commercial number. 10/10
  842AR PER05 WF Work Facsimile Number Use to identify the Defense Switched Network (DSN) Facsimile number Use to identify the DSN FAX number. 1/256
  842AR PER06
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