DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842AR N104
  842AR N106
  842AR LM01 DF Department of Defense (DoD)
  842AR LQ01 EQ Controlled Inventory Item Code Use to indicate the security classification and/or security risk or pilferage control for storage and transportation of Department of Defense assets Use to identify the CIIC associated with the wrong item received. 1/1
  842AR LQ01 FD Demilitarization Code Use to define the requirements for removal of the military characteristics of a weapon or munition and the type of demilitarization needed to meet those requirements Use to identify Demilitarization Code associated with the wrong item received. 1/1
  842AR LQ02
  842AR NCA01
  842AR NCA02 RS Response Requirements Follow Use to satisfy ANSI syntax requirements.
  842AR NTE01 AES Actual Evaluation Summary Use to provide remarks, instructions or evaluations in different process areas Use to provide general narrative remarks associated with SDR/SQCR reply. 1/80
  842AR NTE01 TPO Third Party Organization Notes Use to identify remarks provided by the ILCO Use to identify remarks provided by the ILCO. A data maintenance action was approved in version 5020. The approved code/name is “ILC International Logistics Control Office”. 1/80
  842AR NTE02
  842AR DTM01 198 Completion Use to identify the date the service was performed Use for SDR/SQCR Completion Date. Use only on completion notice (BNR01=CN). 8/8
  842AR DTM01 311 Latest Receiving Date/Cutoff Date A suspense date by which requested materiel or documentation must be received 1. This is the suspense date by which requested materiel or documentation must be received. 2. Must use with SDR Reply Code 105, 106, 107, 108, 114, 115, and 117. 3. Use with ship-to location identified at 2/N101/4100. 4. Pending full implementation of this data field under DLMS, the suspense date must also be identified in the SDR Reply remarks field to ensure that the receiving application has visibility of this information. Refer to ADC 1249. 8/8
  842AR DTM01 446 Replacement Use to identify the estimated date of reshipment of replacement materiel Use to identify the estimated date of reshipment of replacement materiel. 8/8
  842AR DTM02
  842AR REF01 08 Carrier Assigned Package Identification Number Use to identify the commercial carrier-assigned tracking number Use to identify the commercial carrier-assigned tracking number for materiel return. 1/17
  842AR REF01 16 Military Interdepartmental Purchase Request (MIPR) Number Use to establish the availability of funds and to procure, perform services, or furnish material to or for the required service Use to identify the MIPR for disposal of hazardous materiel. 1/20
  842AR REF01 GD Return Goods Bill of Lading Number Use to identify a unique identifier that identifies the shipper and receiver of return goods, and is used to track the shipment 1/50
  842AR REF01 QE Replacement Customer Reference Number Use to identify the document number for reshipment of replacement materiel when different from the original document number Use to identify the document number for reshipment of replacement materiel when different from the original document number. 14/14
  842AR REF01 QJ Return Material Authorization Number Use to identify the paying activity’s carrier account number applicable to the identified carrier for the directed materiel release 1. Used to identify the document number applicable to materiel return. Must use return document number when SDR Reply Code 105 or 107 applies. 2. Return on original shipment document number preferred, but may not be possible due to system constraints. Must use alternate document number for materiel already in a DLA Distribution Center necessitating ship-in-place processing for return. 1/10
  842AR REF01 TH Transportation Account Code (TAC) Use to identify the appropriation or user responsible for paying the transportation costs Use to identify the TAC for materiel return when applicable. 4/4
  842AR REF02
  842AR REF03
  842AR REF04
  842AR REF04-01 W8 Suffix Use to identify supply transaction partial actions taken on the original document without duplicating or causing loss of identity of the original document number When citing a return document number (Code QJ) or a replacement shipment document number (Code QE), use to identify the document number suffix when applicable. 1/1
  842AR REF04-02
  842AR N101 BT Bill-to-Party The organization to receive the billing for goods and/or services Use to identify the billing DoDAAC for disposal of hazardous materiel. 3/6
  842AR N101 HA Owner "Use to designate the new owner subsequent to completion of the re-warehousing request Identify the owner by Routing Identifier Code (RIC)" 1. Use as applicable to identify the materiel owner by RIC. Must use for storage activity SDRs (Document Type 8, 9, R, A, N, and P) and SQCRs (Type 5). 2. For DLA Disposition Services prepared SDRs (Document Type D), use to identify DLA Disposition Services as the owner for materiel turn-ins with the exception of materiel that was not accepted. For this situation, the owner may be left blank and the original owner of the materiel will be understood to be the current owner. 3. Delayed implementation. Use Code SUS Supply Source for owner identification pending implementation of ADC 1126 no later than 2018. 3/3
  842AR N101 KA Item Manager Use to indicate the government inventory manager 1. Use as applicable to identify the item manager by RIC. Must use for use for storage activity SDRs (Document Type 8, 9, R, A, N, and P). 2. Delayed implementation. Use Code SUS Supply Source for manager identification pending implementation of ADC 1126 no later than 2018. 1/60
  842AR N101 LW Customer Use to identify the Supply Discrepancy Reporting (SDR) report initiator by Department of Defense Activity Address Code (DoDAAC) Use to identify the SDR report initiator by DODAAC (if not identified by 1/N101/1200/ZD). 1/60
  842AR N101 ST Ship To Used to identify a organization to which material is shipped as identified in the requisition or other initiating transaction 1. Use to identify the location to which materiel must be shipped/returned. Location must be identified by DoDAAC or CAGE (for contractors with no assigned DoDAAC). Text address may be included in SDR Reply remarks text for DoD activities and must be included for contractors identified by CAGE. Must include location when SDR Reply Code 105, 106, 107, or 108 applies. 2. Pending full implementation of discrete data elements for the ship-to, the DoDAAC or CAGE, must be repeated in the SDR Reply remarks block to ensure that all users will receive the specified location. 1/60
  842AR N101 TT Transfer To 1. The responding activity uses to designate the new action activity to which the original SDR is to be forwarded (use with Reply Code 504 (2/LQ01/4650/HD)). 2. The source of supply uses to designate the storage activity (initial action activity) to which the SDR is being returned to be reworked with disposition instructions provided by the source of supply (use with Reply Code 526 or 527 (2/LQ01/4650/HD)). Refer to ADC 1217. 3. DoD WebSDR uses in the reply transaction forwarded by WebSDR to the submitter to identify the new action activity to which the SDR has been forwarded by the shipping activity for disposition and/or financial resolution (used with 300-series reply codes (2/LQ01/4650/HD)). The new action activity will provide a subsequent reply. 4. Identify the “Transfer To” party using a RIC pending future transition to processing based upon the activity’s DoDAAC.
  842AR N101 SUS Supply Source Use to identify the activity as a potential source of supply used in the automatic digital network to automatically route requisitions 1. Use as applicable to identify the source of supply (SoS) by Routing Identifier Code (RIC). Must use for customer SDRs (Document Type 6, 7, and V); this is the party that directed the shipment. 2. For transshipper prepared SDRs (Document Type W), use to identify the party that directed the shipment. 3. Pending delayed implementation of ADC 1126, also use this field to identify the owner/manager. 3/3
  842AR N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  842AR N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 5/5
  842AR N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  842AR N104
  842AR LM01 DF Department of Defense (DoD)
  842AR LQ01 GY Cause of Loss Code Use to summarize the cause of the customer complaint 1. Use to identify the cause code when providing owner/manager final disposition. 2. Use is optional except when applicable to SDR Document Type 6, 9, P, or W (for vendor shipment) and the validated discrepancy is attributed to the fault of the contractor. When this is determined, the owner/manager must cite the applicable Cause Code: CN - Contractor Noncompliance CP - Contractor Packaging Noncompliance CS - Contractor Noncompliance (Subcontractor) 3. Also, use to identify the Cause Code when providing DCMA interim reply to the owner/manager for contractor noncompliance. 4. A data maintenance action was approved in version 5030. The approved code/name is "DCC - Cause Code". 2/2
  842AR LQ01 HA Discrepancy Code Use to identify the discrepancy 1. Use up to three repetitions to identify the discrepancy. (Note: Distribution Depot-originated SDRs and their equivalents prepared via WebSDR use up to two discrepancy codes.) 2. Action activities are required to update inappropriate use of discrepancy codes to support use of the SDR record for program metrics. 1/30
  842AR LQ01 HD Discrepancy Status or Disposition Code Action activities provide to reply to a discrepancy report Use up to three repetitions to identify disposition/reply codes. 1/1
  842AR LQ02
  842AR FA101 DF Department of Defense (DoD) Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  842AR FA101 DN Department of the Navy Includes the United States Marine Corps.
  842AR FA101 DY Department of Air Force
  842AR FA101 DZ Department of Army
  842AR FA101 FG Federal Government
  842AR FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  842AR FA102 A520 Base Charge Use only for materiel charges only.
  842AR FA102 C930 Export Shipping Charge
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