DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842AR FA102 D340 Goods and Services Charge Use for both materiel and related services.
  842AR FA102 F060 Other Accessorial Service Charge
  842AR FA102 F560 Premium Transportation
  842AR FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation. 1/15
  842AR FA102 R060 Packing, Crating, and Handling Charge
  842AR FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) 2/2
  842AR FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions 1/80
  842AR FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN). 6/6
  842AR FA202
  842AR SE01
  842AR SE02
  842AW ST01 842 Nonconformance Report Use a single occurrence of this transaction set to transmit single complaint transaction to a single or multiple organizations. 1a. Use a single occurrence of this transaction set to transmit single complaint transaction to a single or multiple organizations. b. This DLMS Implementation Convention (IC) provides the DOD standard format for SDR submission. In addition, it is specifically designed to transmit complaint transactions originated in the DoD WebSDR program to the appropriate action activity and distribution copy recipients. b. This DLMS Implementation Convention (IC) provides the DOD standard format for SDR submission. In addition, it is specifically designed to transmit complaint transactions originated in the DoD WebSDR program to the appropriate action activity and distribution copy recipients.
  842AW ST02
  842AW ST03
  842AW BNR01 00 Original Indicates the initial transaction 1. Use to identify a new submission. 2. Transaction Set Purpose Code 00 is also used on WebSDR-forwarded SDRs where the original SDR was directed to the wrong action activity (associated with disposition/status reply code 504). It will appear as a new SDR to the new action activity, but will include identification of the forwarding activity and date forwarded (Qualifier 514).
  842AW BNR01 01 Cancellation Use to indicates the reversal, cancellation, or voiding of a prior submission or status 2/30
  842AW BNR01 15 Re-Submission Use to request reconsideration on a SDR/SQCR resolution/disposition 1. Use to request reconsideration on a SDR/SQCR resolution/disposition (SDR must contain additional information/justification). Can be used only after having received a reply from the action activity. 2. Use of request for reconsideration is valid for all SDR Document Type Codes. 1/50
  842AW BNR01 22 Information Copy Use to indicate that a communication is for informational purposes only and is being sent to a non-action activity Use to indicate SDR is information copy dissemination to non-action activities. (Use of this code is not comparable to SDR Action Code 1H and 3B which informs the action activity that the SDR is provided for information only). 1/50
  842AW BNR01 45 Follow-up Use to identify a follow-up on a transaction Submitters use to follow-up on open SDR/SQCR. 1/50
  842AW BNR01 47 Transfer Use to indicate that a report or transaction has been forwarded or redirected from one processing point to another within the same component or system 1. Use to indicate SDR is forwarded by action activity to a secondary action activity. 2. Reserved - not currently available. 1/50
  842AW BNR01 49 Original - No Response Necessary Not authorized for use Reserved - not authorized for use. 1/50
  842AW BNR01 50 Register Use to contest the US Government decision subsequent to reconsideration request FMS customers use to contest the U.S. Government decision subsequent to reconsideration request. 1/50
  842AW BNR01 CO Corrected 1. Document Number and Suffix may not be modified from the original submission. If these were identified in error the SDR must be cancelled and resubmitted. 2. Only allowable changes include narrative comments, to include the International Logistics Control Office (ILCO) comments section, update the repackaging corrective action cost, quantity, supply condition code, upload an attachment as evidential matter, and action code for Disposition Service Type D with any subcategory. All other changes must be corrected in a new SDR submission. Invalid data changes will be rejected. Refer to ADC 1374 and 1374A.
  842AW BNR02
  842AW BNR03
  842AW BNR04
  842AW BNR06 C1 Claim Information Mandatory use for SDR/SQCR Transactions.
  842AW N101 41 Submitter Use to identify participating activity which submits proposed data directly to the DLA logistics information service for approval. The submitting activity may be the activity which originates the data, or an intermediate monitoring activity, e.g., DLA supply center, defense atomic support agency, through which the originating activity is required to submit its proposals to DLA logistics information service 1. Use to identify the submitter of the SDR transaction. (The customer will be identified as the submitter unless using N101 Code Z6 or ZS.) 2. For Type 5 SQCRs this signifies the storage activity.
  842AW N101 PK Party to Receive Copy An organization to be provided an informational copy of a transaction Use to identify the organization to receive a distribution copy of the SDR. 1/60
  842AW N101 Z6 Transferring Party Use on forwarded Supply Discrepancy Reporting (SDR) to identify the Routing Identifier of the previous action party, this is the party forwarding the SDR Use with BGR01 Code 47 to indicate the routing identifier of the action activity forwarding the SDR. (Identify the customer at 2/N101/2800 Code LW.) 1/60
  842AW N101 ZD Party to Receive Reports Use to indicate the organization(s) to receive reports 1. Use to identify the organization to receive action copy of the SDR. 2. For Type 5 SQCRs this signifies the material owner. 1/60
  842AW N101 ZS Monitoring Party Use to identify the International Logistics Control Office (ILCO) Use to identify the (DoDAAC) of the International Logistics Control Office (ILCO). (Identify the customer at 2/N101/2800 Code LW.) 1/60
  842AW N102
  842AW N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 1. Used for the customer DoDAAC. 2. May be used for identification of other activities in accordance with Component SDR application rules for the DoD WebSDR interface. 6/6
  842AW N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  842AW N104
  842AW N106 FR Message From Use to identify the party originating the transaction set 1. Use to indicate the organization cited above is originating the transaction set. 2. For SDR/SQCR, use with Code 41 to indicate the organization cited above is originating the transaction set. 1/60
  842AW N106 TO Message To Use to identify the party to receive the transaction set 1. Use to indicate the organization cited above is receiving the transaction set. 2. For SDR/SQCR, use the Code ZD to indicate the organization cited above is receiving the transaction set. 1/60
  842AW PER01 CB Changed By Use to identify the preparing official's information as associated with modified Supply Discrepancy Reporting (SDR)/Storage Quality Control Report (SQCR) 1. Use to identify the preparing official's information as associated with modified SDR/SQCR. 2. Mandatory data element for SDR/SQCR. 1/60
  842AW PER01 CZ Claim Recipient Use to identify the recipient of the Supply Discrepancy Reporting (SDR) reply transmitted by email Use to identify the recipient of the SDR report or follow-on action transmitted by email. WebSDR will make email distribution of the SDR transaction to any party identified as a claim recipient. If both qualifiers CZ and ES are used, CZ will be considered the primary recipient and ES will be considered the alternate/backup recipient. (May be used with any 1/N101 addressee.) Refer to ADC 187 and ADC 459. 1/50
  842AW PER01 ES Electronic Submission Recipient Use to identify the recipient of the Supply Discrepancy Reporting (SDR) reply transmitted by email DoD Web Supply Discrepancy Reporting (SDR) will make email distribution of the Supply Discrepancy Reporting (SDR) transaction to any party identified as an electronic (email) submission recipient Use to identify the recipient of the SDR report or follow-on action transmitted by email. WebSDR will make email distribution of the SDR transaction to any party identified as an electronic submission recipient. If both qualifiers CZ and ES are used, CZ will be considered the primary recipient and ES will be considered the alternate/backup recipient. (May be used with any 1/N101 addressee.) Refer to ADC 187. 1/60
  842AW PER01 FC Forwarder Contact Use to identify a point of contact at the action activity forwarding the Supply Discrepancy Reporting (SDR) Use to identify a point of contact at the action activity forwarding the SDR. 1/60
  842AW PER01 IL International Logistics Control Office Point of Contact Use to identify the International Logistics Control Office (ILCO) POC Approved for use in X12 version 5030. 1/50
  842AW PER01 PI Preparer Use to indicate the inspector or preparer/originator Use to identify the preparing official's information as associated with cancelled SDR/SQCR. An ANSI data maintenance request has been prepared to request a new data element 1270 code qualifier. 1/60
  842AW PER01 PU Report Preparer Use to identify the preparing official's information as associated with a new Supply Discrepancy Reporting (SDR)/Storage Quality Control Report (SQCR) submission Use to identify the preparing official's information as associated with a new SDR/SQCR submission. 1/60
  842AW PER01 RQ Requestor Use to identify owner/manager point of contact information Use to identify preparing official's information as associated with a contested SDR (ILCO POC for contested SDR or request for reconsideration is identified using Qualifier SE). 1/60
  842AW PER01 SM Submitting Contact Use to identify submitting contact as associated with an Supply Discrepancy Reporting (SDR) follow up Use to identify submitting contact as associated with an SDR follow up. 1/60
  842AW PER02
  842AW PER03 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  842AW PER03 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
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