DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842AR REF04-02
  842AR CS01
  842AR CS03
  842AR CS04 C7 Contract Line Item Number A number that identifies all items of supply or services in a contract Use as needed to identify the CLIN or the CLIN including the SUBCLIN, as appropriate. 4/6
  842AR CS05
  842AR PWK01 AE Attachment 1. Use to indicate that supporting documentation has been provided electronically in the form of images or files and is available for download from the DoD WebSDR. 2. Use with Code FT (PWK02) when file is transmitted electronically between the DoD WebSDR and the interfacing application.
  842AR PWK01 R6 Miscellaneous Information Use to indicate that additional information is being submitted to the action activity Use to indicate that additional information is being submitted to the action activity off-line. 1/80
  842AR PWK02 FT File Transfer Use to indicate attachment is being sent electronically in a separate transmission 1. Use to indicate attachment is being sent electronically in a separate transmission. 2. Up to five attachments may be provided with the reply transaction. 1/80
  842AR PWK07
  842AR LM01 DF Department of Defense (DoD)
  842AR LQ01 D Court Document Type Code Use to identify the Type Document Code 1. Must use to identify the Discrepancy Report Document Type Code to identify the type of discrepancy report and type of shipment involved. This data element is required for the DoD WebSDR interface. 2. Valid entries are for SDR types are: • 5 - Storage Quality Control Report • 6 - Customer originated, direct vendor/contractor delivery. This type is used primarily for shipment of requisitioned materiel sourced by the item manager by contracted vendor shipment rather than from stock. • 7 - Customer originated, depot/lateral shipment/other. This type is used primarily for shipment of requisitioned materiel sourced by the item manager from stock; may be used for other customer SDRs. • V - Customer originated, lateral shipment under TAV. This type is used exclusively for customer reported discrepancies resulting from item manager directed lateral redistribution (initiated via MILSTRIP DIC Code A4_ with Distribution Code 2 or 3). • 8 - Depot originated, depot receipt from non-procurement source other than RDO. • A - Storage site receipt, customer return/other (Note: Comparable to Type 8, but originated outside DSS; requires authorization prior to use.) • 9 - Depot originated procurement source receipt • D - DLA Distribution Field Office originated (Note: Used in conjunction with Disposition Services SDR Type Code to further distinguish the type of shipment scenario involved.) • P - Storage site receipt procurement source receipt (Note: Comparable to Type 9, but originated outside DSS; requires authorization prior to use.) • R - Depot originated, redistribution order receipt • N - Storage site receipt, depot shipment (RDO) (Note: Comparable to Type R, but originated outside DSS; requires authorization prior to use. • W - Transshipper originated SDR. This type is used by ports and CCPs for discrepancies discovered while materiel is intransit. Because this type of SDR may apply to a shipment unit (rather than a single document number), data element requirements differ significantly from other SDR types. 3. For future consideration, a data maintenance action was approved in version 5030. The approved code/name is "TDC - Discrepancy Report Type Code". 1/1
  842AR LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1/1
  842AR LQ01 BG Condition Use for Type 5 Supply Discrepancy Reporting (SDR)s to specify supply condition code “To” Use for reclassification of condition code (Supply Condition Code-To). 1/30
  842AR LQ01 EQ Controlled Inventory Item Code Use to indicate the security classification and/or security risk or pilferage control for storage and transportation of Department of Defense assets 1/1
  842AR LQ01 FD Demilitarization Code Use to define the requirements for removal of the military characteristics of a weapon or munition and the type of demilitarization needed to meet those requirements 1/1
  842AR LQ01 ST Special Marketing Type Code Use to identify the type of discrepant report and type of shipment involved 1. Use to identify the DLA Disposition Services SDR Type Code to identify the type of discrepant report and type of shipment involved in conjunction with the applicable SDR Document Type Code. 2. For SDRs prepared via DoD WebSDR for DLA Disposition Services receipts, this data element is used in conjunction with SDR Document Type Code 7: D - DLA Disposition Services Donated Materiel R - DLA Disposition Services Reutilization F - DLA Disposition Services Transferred Materiel S - DLA Disposition Services Sale O - Other DLA Disposition Services Shipment 3. For SDRs prepared via Distribution Standard System for DLA Disposition Field Office receipts, this data element is used in conjunction with SDR Document Type Code D: T - DLA Disposition Services Field Office Turn-in E - DLA Disposition Services Field Office Redistribution B - Distribution Depot shipment to a DLA Disposition Services Field Office 4. Refer to ADC 210 and ADC 459. 1/1
  842AR LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the material cognizance symbol (COG) of the end item. Applicable to US Navy only. 2/2
  842AR LQ02
  842AR NCD02 5 Discrepant Use to indicate that Discrepant was the reason for submitting or the basis upon which a nonconformance report is initiated For all transactions, use to satisfy ANSI requirement. 1/20
  842AR NCD03
  842AR REF01 XA Substitute National Stock Number Use to identify the acceptable substitute National Stock Number (NSN) Use to identify the incorrect (wrong) item received by NSN or LSN. 13/13
  842AR REF01 XB Substitute Manufacturer's Part Number Use to identify the incorrect (wrong) item received by part number. If neither part number nor the NSN are identified enter the word "UNKNOWN" as the reference information field (REF02). If description is provided, include in REF03.
  842AR REF02
  842AR REF03
  842AR REF04
  842AR REF04-01
  842AR REF04-02
  842AR REF04-03
  842AR REF04-04
  842AR QTY01 75 Receipts Use to indicate the number of incorrect (wrong) items received 1. Use to indicate the number of incorrect (wrong) items received. 2. Wrong item quantity is applicable when multiple discrepancies are reported on an SDR and only a portion of the total discrepant quantity is associated with the wrong item(s) received. If not populated on the SDR reply, the total discrepant quantity is recognized as the wrong item quantity. 1/15
  842AR QTY01 86 Nonconformance Quantity Use to indicate the discrepant/deficient quantity Use to indicate the discrepant/deficient quantity. 1/9
  842AR QTY02
  842AR QTY03
  842AR QTY03-01
  842AR AMT01 10 Shipment Value in U.S. Dollars Use to indicate the toal dollar value Use to indicate the total dollar value of the discrepant materiel. 1/15
  842AR AMT01 2P Total Recommended Repairs Use for estimated repair costs associated with damaged item Use for estimated repair costs associated with damaged item (SA only). 1/18
  842AR AMT01 RP Repair Use to provide the estimated or actual unit cost for the repair service Use for actual repair costs associated with damaged item (SA only). 1/15
  842AR AMT01 Z3 Unit Cost of Discrepant Material Use to identify the cost of the deficient materiel based on the unit of issue Use to identify the unit value (price) of the discrepant materiel. 1/15
  842AR AMT01 ADM Expected Reimbursement Amount Use for carcass value reimbursement (e.g. for lost reparable) Use for carcass value reimbursement (e.g. for lost reparable). (SA only.) 1/15
  842AR AMT01 RPC Repackaging Cost Use to indicate the dollar value for corrective action Include materiel and labor needed to complete a 1. Use to indicate the dollar value for corrective action. Include materiel and labor needed to complete a packing, packaging, preservation, palletization and/or marking project. 2. Use with Estimated/Actual Cost Flag (AMT03). Refer to ADC 1203. 12/12
  842AR AMT02
  842AR AMT03 A Credit(Actual) Use to indicate that the dollar amount provided represents the actual cost.
  842AR AMT03 E Credit(Estimated) Use to indicate that the dollar amount provided represents an estimated cost.
  842AR N101 C4 Contract Administration Office Use to identify an International Logistics Communication System (ILCS) account to electronically transmit and receive logistics data between the foreign military sales and the US DoD supply systems 1. Use to identify the DoDAAC of Contract Administration Office (CAO) for the identified contract number. 2. Populated via EDA interface with WebSDR when available for contract-related discrepant shipments. 3. This data element is required on the action activity reply for contract-related shipments when unavailable via EDA interface. 7/7
  842AR N101 SH Shipper Use to identify the shipping activity by Routing Identifier Code (RIC), Department of Defense Activity Address Code (DoDAAC), or vendor/contractor Commercial and Government Entity (CAGE) code 1. Use to identify the shipping activity by Routing Identifier Code, DoDAAC, or vendor/contractor CAGE code. 2. Vendor CAGE code populated via EDA interface with WebSDR when available for contract-related discrepant shipments. 3. This data element is required on the action activity reply for contract-related shipments when unavailable via EDA interface. 3/6
  842AR N101 SU Supplier/Manufacturer Use to identify the manufacturer/supplier in various process areas Use with REF01 XB to identify the CAGE code of the manufacturer of the incorrect (wrong) item received. 1/60
  842AR N102
  842AR N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  842AR N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 5/5
  842AR N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
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