DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842AW REF04-01 W1 Disposal Turn-In Document Number Transaction number under which material was shipped to a DLA Disposition Services Field Office 1. Use in conjunction with the controlling document number for the transaction cited in REF01 code TN. 2. The DTID number is used by DLA Disposition Services as a unique number to identify property that was turned into a DLA Disposition Service Field Office. The value of the DTID may be the original turn-in document number or may be a unique control number (UCN) assigned by the Field Office during receipt processing when the original DTID number is not adequate to uniquely identify the property. Applicable on the SDR for intra-DLA use when the controlling document number for the shipment is not the DTID used for tracking the property. Refer to ADC 459. 3. When there is no Suffix Code (REF04 Code W8), associated with the controlling Document Number, enter the correlating DTID in the REF04-02. If there is a Suffix Code, then enter the DTID in the REF04-04. DLMS enhancement, see ADC 466.
  842AW REF04-01 W8 Suffix Use to identify supply transaction partial actions taken on the original document without duplicating or causing loss of identity of the original document number 1. When citing the requisition number (using Transaction Reference Number, Code TN), use to identify the document number suffix if one is provided. 2. For SQCR, when used in association with the Requisition Alert Document Number (Qualifier PWC, above), this will be the requisition alert document suffix. The Requisition Alert Document Number Suffix is an Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/1
  842AW REF04-01 PSM Credit Card Identifies when a deferred payment is made to a financial account upon which deferred payment is accepted Only send this value when citing the requisition number (using Transaction Reference Number, Code TN) and enter a "Y" indicator in REF04-02 to indicate payment by either Government purchase card or commercial credit card. Do not use for FedMall requisitions (See code URL) and do not provide “N” indication. Refer to ADC 1467. 1/1
  842AW REF04-01 URL Uniform Resource Locator Use to provide the FedMall Indicator when following a Document Number Suffix 1. Only send this value when citing the requisition number (using Transaction Reference Number, Code TN) and enter a "Y" indicator in REF04-02 to indicate payment by either Government purchase card or commercial credit card. Only use for FedMall requisitions and do not provide “N” indication. Refer to ADC 1467. 2. When a FedMall Indicator is needed following a Document Number Suffix, use W8 at this position and supply the FedMall Indicator in the following 2/REF04-03/0700. Refer to ADC 1354. 1/50
  842AW REF04-02
  842AW REF04-03 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking 1. Use in conjunction with the DTID Number (REF04 Code W1) to identify the DTID Number Suffix Code, when applicable. 2. When the DTID Number is provided in REF04-02, enter the correlating DTID Suffix using this location. DLMS enhancement, see ADC 466. 1/1
  842AW REF04-03 W1 Disposal Turn-In Document Number Transaction number under which material was shipped to a DLA Disposition Services Field Office 1. Use in conjunction with the controlling document number (REF01 Code TN) to identify the applicable DTID Number. Applicable on the SDR for intra-DLA use when the controlling document number for the shipment is not the DTID used for tracking the property. 2. When there is no Suffix Code (REF04 Code W8), associated with the controlling Document Number, enter the correlating DTID in the REF04-02. If there is a Suffix Code, then enter the DTID in the REF04-04. DLMS enhancement, see ADC 466.
  842AW REF04-03 URL Uniform Resource Locator Use to provide the FedMall Indicator when following a Document Number Suffix Only send this value when citing the requisition number (using Transaction Reference Number, Code TN) and enter a "Y" indicator in REF04-04 to indicate payment by either Government purchase card or commercial credit card. Only use for FedMall requisitions and do not provide “N” indication. Refer to ADC 1467. 1/50
  842AW REF04-04
  842AW REF04-05 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking 1. Use in conjunction with the DTID Number (REF04 Code W1) to identify the DTID Number Suffix Code, when applicable. 2. When the DTID Number is provided in REF04-04, enter the correlating DTID Suffix using this location. DLMS enhancement, see ADC 466. 1/1
  842AW REF04-06
  842AW CS01
  842AW CS03
  842AW CS04 C7 Contract Line Item Number A number that identifies all items of supply or services in a contract Use as needed to identify the CLIN or the CLIN including the SUBCLIN, as appropriate. 4/6
  842AW CS05
  842AW PWK01 AE Attachment 1. Use to indicate that supporting documentation has been provided electronically in the form of images or files and is available for download from the DoD WebSDR. 2. Use with Code FT (PWK02) when a file is transmitted electronically between the DoD WebSDR and the interfacing application.
  842AW PWK01 R6 Miscellaneous Information Use to indicate that additional information is being submitted to the action activity Use to indicate that additional information is being submitted to the action activity off-line. 1/80
  842AW PWK02 FT File Transfer Use to indicate attachment is being sent electronically in a separate transmission 1. Use to indicate attachment is being sent electronically in a separate transmission. 2. Up to five attachments may be sent per transaction. 3. Information copies generated by WebSDR/DAAS (BNR01=22) will carry the attachments associated with the original report. 1/80
  842AW PWK07
  842AW LM01 DF Department of Defense (DoD)
  842AW LQ01 D Court Document Type Code Use to identify the Type Document Code 1. Must use to identify the Discrepancy Report Document Type Code to identify the type of discrepancy report and type of shipment involved. This data element is required for the DoD WebSDR interface. 2. Valid entries are for SDR types are: • 5 - Storage Quality Control Report (SQCR) • 6 - Customer originated, direct vendor/contractor delivery. This type is used primarily for shipment of requisitioned materiel sourced by the item manger by contracted vendor shipment rather than from stock. • 7 - Customer originated, depot/lateral shipment/other. This type is used primarily for shipment of requisitioned materiel sourced by the item manager from stock; may be used for other customer SDRs. • V - Customer originated, lateral shipment under TAV. This type is used exclusively for customer reported discrepancies resulting from item manager directed lateral redistribution (initiated via MILSTRIP DIC Code A4_ with Distribution Code 2 or 3). • 8 - Depot originated, depot receipt from non-procurement source other than RDO. • A - Storage site receipt, customer return/other (Note: Comparable to Type 8, but originated outside DSS; requires authorization prior to use.) • 9 - Depot originated procurement source receipt • D - DLA Distribution Field Office originated (Note: Used in conjunction with Disposition Services SDR Type Code to further distinguish the type of shipment scenario involved.) • P - Storage site receipt procurement source receipt (Note: Comparable to Type 9, but originated outside DSS; requires authorization prior to use.) • R - Depot originated, redistribution order receipt. • N - Storage site receipt, depot shipment (RDO) (Note: Comparable to Type R, but originated outside DSS; requires authorization prior to use. • W - Transshipper originated SDR. This type is used exclusively by ports and CCPs for discrepancies discovered while materiel is in transit. Because this type of SDR may apply to a shipment unit (rather than a single document number), data element requirements differ significantly from other SDR types. 3. For future consideration, a data maintenance action was approved in version 5030. The approved code/name is "TDC - Discrepancy Report Type Code". 1/1
  842AW LQ01 40 Type Pack Code Use to identify a category of a containing device used to prepare an object for transport Use to identify the DoD Type of Pack Code. May be provided when reporting packaging discrepancies. Required for CCP-originated discrepancies. 2/2
  842AW LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel Only use for Type 5 SDRs to specify supply condition code “FROM”. 1/1
  842AW LQ01 85 Country and Activity Code Use to identify country, international organization, region, or program authority associated with transactions recorded in Security Cooperation systems and associated programs implemented in the Foreign Military Sales. Use to identify the Security Cooperation Customer Code. 1/30
  842AW LQ01 A4 Case Designator Number Use to identify a unique identifier assigned to each individual FMS case, essentially acting as a tracking code for the sale of defense articles or services to a foreign government, allowing for proper accounting and data processing of each transaction; it is typically a combination of letters and numbers assigned by the Implementing Agency (IA) responsible for the sale Must use in SA SDRs to identify the FMS case number. 8/8
  842AW LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplemental address/data. 2. During the DLSS/DLMS transition, this field will be used to perpetuate/populate the DLSS Supplemental Address (SUPAAD) field. During this time, field size is restricted to 6 positions. 6/6
  842AW LQ01 BG Condition Use for Type 5 Supply Discrepancy Reporting (SDR)s to specify supply condition code “To” Only use for Type 5 SDRs to specify supply condition code “To”. 1/30
  842AW LQ01 DE Signal Code In requisition related documents, it designates the fields containing the intended consignee (ship-to), and the activity to receive and effect payment of bills, when applicable. In the case of the Material Returns Program (MRP), it designates the fields containing the intended consignor (ship-from) and the activity to receive and process credits, when applicable
  842AW LQ01 DG Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) 2/2
  842AW LQ01 EQ Controlled Inventory Item Code Use to indicate the security classification and/or security risk or pilferage control for storage and transportation of Department of Defense assets 1/1
  842AW LQ01 EZ Type Inspection Code Identifies the level of quality control For SQCR must use to indicate type of inspection. C= Visual (COSIS) Inspection F=Safety of Flight (SOF) Inspection (includes Aviation Safety Action Message (ASAM) M=Manually Created Type 5 P=Special Inspection at Single Location Q=Quality Related Inspection R=Reimbursement Special Inspection S=Shelf life Inspection U=Safety of Use Inspection X=Critical Safety Item (CSI) Inspection Z=Suspect Counterfeit Inspection 1/1
  842AW LQ01 FD Demilitarization Code Use to define the requirements for removal of the military characteristics of a weapon or munition and the type of demilitarization needed to meet those requirements 1/1
  842AW LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the Material Management Aggregation Code (MMAC) for NSNs to be managed by a specific manager (i.e., System, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element meaningful to the Air Force only. Non-Air Force components perpetuate without action. A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 2/2
  842AW LQ01 HB Discrepancy Advice Code Use to identify the Supply Discrepancy Reporting (SDR) Action Code indicating the initiator's requested action or to show the action requested by the initiator of the Storage Quality Control Report (SQCR) 1. Use to identify the SDR Action Code indicating the initiator's requested action. 2. For SQCRs only authorized Action Code is 1A. 1/30
  842AW LQ01 ST Special Marketing Type Code Use to identify the type of discrepant report and type of shipment involved 1. Use to identify the DLA Disposition Services SDR Type Code to identify the type of discrepant report and type of shipment involved. 2. For SDRs prepared via DoD WebSDR for DLA Disposition Services receipts, this data element is used in conjunction with SDR Document Type Code 7: D - DLA Disposition Services Donated Materiel R - DLA Disposition Services Reutilization F - DLA Disposition Services Transferred Materiel S - DLA Disposition Services Sale O - Other DLA Disposition Services Shipment 3. For SDRs prepared via Distribution Standard System for DLA Disposition Field Office receipts, this data element is used in conjunction with SDR Document Type Code D. T - DLA Disposition Services Field Office Turn-in E - DLA Disposition Services Field Office Redistribution B - Distribution Depot shipment to a DLA Disposition Services Field Office 4. Refer to ADC 210 and ADC 459. 1/1
  842AW LQ01 TG Title Document Code List Use on Security Assistance (SA) Supply Discrepancy Reporting (SDR) to identify the SA Document Number Requirement Use on SA SDR to identify the SA Document Number Requirement Type as one of the following: Follow-on Support Requirement (FSR), Government Furnished Equipment/Materiel (GFE), System Sale (SYS), Repair/Replace Requirement (RRP), Repair/Return Requirement (RPT), or World Wide Redistribution System Requirement (WWR). An ANSI data maintenance action will be taken to obtain a more appropriate code for use in a future version/release. 3/3
  842AW LQ01 TR Report Code Use for SA SDR to identify the SDR initiating office (SIO).
  842AW LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the materiel cognizance symbol (COG) of the end item. Applicable to US Navy only. 2/2
  842AW LQ02
  842AW NCD02 5 Discrepant Use to indicate that Discrepant was the reason for submitting or the basis upon which a nonconformance report is initiated For SDR/SQCR transactions, use to satisfy ANSI requirement. 1/20
  842AW NCD03
  842AW NTE01 ACI Additional Claim Information Use to provide narrative comments or additional information for various process areas Use to identify the narrative comments associated with a contested SDR or request for reconsideration. 1/4000
  842AW NTE01 ACN Action Taken Use to identify the narrative comments which describe the action taken or final reply results in regards to an product quality deficiency Use to identify the narrative comments which describe the action taken by the initiator in regard to an SA product quality deficiency. 1/80
  842AW NTE01 APS Appropriation Specifications Use to identify funding and accounting information provided by the submitter Use to identify funding and accounting information provided by the submitter. 1/80
  842AW NTE01 CIR Circumstances Prior to Difficulty Use to identify the narrative comments which describe the circumstances prior to difficulty in regard to an Security Assistance (SA) product quality deficiency Use to identify the narrative comments which describe the circumstances prior to difficulty in regard to an SA product quality deficiency. 1/80
  842AW NTE01 COD Corrected Data Use to identify the narrative comments associated with Supply Discrepancy Reporting (SDR) correction/change and Product Quality Deficiency Reporting (PQDR) follow-up Use to identify the narrative comments associated with and SDR correction/change. 1/80
  842AW NTE01 DGN Diagnosis Description Use to identify the narrative comments which describe the suspected cause identified by the initiator in regard to an Security Assistance (SA) product quality deficiency Use to identify the narrative comments which describe the suspected cause identified by the initiator in regard to an SA product quality deficiency. 1/80
  842AW NTE01 EBK Other Reason for Withdrawal Use to identify the narrative comments associated with cancellation of an Supply Discrepancy Reporting (SDR) Use to identify the narrative comments associated with cancellation of an SDR. 1/80
  842AW NTE01 ODD Originator Deficiency Description Use to identify the narrative comments which describe the deficiency by the initiator in regard to an Security Assistance (SA) product quality deficiency Use to identify the narrative comments which describe the deficiency by the initiator in regard to an SA product quality deficiency. 1/4000
  842AW NTE01 POL Property Owner Location Information Use to identify the location of discrepant/deficient/exhibit materiel Use to identify the location of discrepant/deficient materiel. 1/100
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