DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842AW N101 42 Component Manufacturer Use to identify the Commercial and Government Entity (CAGE) code of the manufacturer Use with REF01 PM to identify the CAGE code of the manufacturer of the missing component. 5/5
  842AW N101 BT Bill-to-Party The organization to receive the billing for goods and/or services 1. Use for SFIS compliant systems to identify the BPN of the party to receive the bill. BPN may only be used when the corresponding DoDAAC is also provided. This will require a second iteration of the N1 loop with the same qualifier. 2. Authorized DLMS enhancement; see introductory note 6. 3/6
  842AW N101 C4 Contract Administration Office Use to identify an International Logistics Communication System (ILCS) account to electronically transmit and receive logistics data between the foreign military sales and the US DoD supply systems 1. Use to identify the DoDAAC of Contract Administration Office (CAO) for the identified contract number. 2. Populated via EDA interface with WebSDR when available for contract-related discrepant shipments. 7/7
  842AW N101 HA Owner "Use to designate the new owner subsequent to completion of the re-warehousing request Identify the owner by Routing Identifier Code (RIC)" 1. Do not use until new ADC authorizes use. 2. Use as applicable to identify the materiel owner by RIC. Must use for storage activity SDRs (Document Type 8, 9, R, A, N, and P) and SQCR (Type 5). 3. For DLA Disposition Services prepared SDRs (Document Type D), use to identify DLA Disposition Services as the owner for materiel turn-ins with the exception of materiel that was not accepted. For this situation, the owner may be left blank and the original owner of the materiel will be understood to be the current owner. 4. Delayed implementation. Use Code SUS Supply Source for owner identification pending implementation of ADC 1126. 3/3
  842AW N101 KA Item Manager Use to indicate the government inventory manager 1. Do not use until new ADC authorizes use. 2. Use as applicable to identify the item manager by RIC. Must use for use for storage activity SDRs (Document Type 8, 9, R, A, N, and P). 3. Delayed implementation. Use Code SUS Supply Source for manager identification pending implementation of ADC 1126. 1/60
  842AW N101 LW Customer Use to identify the Supply Discrepancy Reporting (SDR) report initiator by Department of Defense Activity Address Code (DoDAAC) Use to identify the SDR report initiator by DoDAAC (if not identified by 1/N101/1200/41). 1/60
  842AW N101 MF Manufacturer of Goods Use to identify the manufacturer of the identified item Use to identify the manufacturer by name and/or CAGE Code. Applicable to expired shelf-life or product quality discrepancies. 1/60
  842AW N101 SH Shipper Use to identify the shipping activity by Routing Identifier Code (RIC), Department of Defense Activity Address Code (DoDAAC), or vendor/contractor Commercial and Government Entity (CAGE) code 1. Use to identify the shipping activity by Routing Identifier Code, DoDAAC, or vendor/contractor CAGE code. 2. This will be the returning activity DoDAAC for SDRs associated with storage activity receipts of returns/retrograde shipments. 3/6
  842AW N101 SU Supplier/Manufacturer Use to identify the manufacturer/supplier in various process areas Use with REF01 XB to identify the name or CAGE code of the manufacturer of the incorrect (wrong) item received. This is a mandatory entry associated with the part number field incorrect. CAGE value may be “UNKNW” to satisfy application edit rules. 1/60
  842AW N101 Z6 Transferring Party Use on forwarded Supply Discrepancy Reporting (SDR) to identify the Routing Identifier of the previous action party, this is the party forwarding the SDR Use on forwarded SDRs to identify the Routing Identifier of the previous action party. This is the party forwarding the SDR. 1/60
  842AW N101 ZB Party to Receive Credit Use to identify the Business Partner Number (BPN) of the party to receive credit 1. Use for SFIS compliant systems to identify the BPN of the party to receive credit. BPN may only be used when the corresponding DoDAAC is also provided. This will require a second iteration of the N1 loop with the same qualifier. 2. Authorized DLMS enhancement; see introductory note 6. 1/60
  842AW N101 DIR Distribution Recipient Use to identify the recipient of the distribution copy forwarded by email or other non-transaction method Use to identify the recipient of the distribution copy forwarded by email or other non-transaction method. 1/50
  842AW N101 SUS Supply Source Use to identify the activity as a potential source of supply used in the automatic digital network to automatically route requisitions 1. Use as applicable to identify the source of supply (SoS) by Routing Identifier Code (RIC). Must use for customer SDRs (Document Type 6, 7, and V); this is the party that directed the shipment. 2. For transshipper prepared SDRs (Document Type W), use to identify the party that directed the shipment. 3. Pending delayed implementation of ADC 1126, also use this field to identify the owner/manager. 3/3
  842AW N102
  842AW N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  842AW N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees 5/5
  842AW N103 50 Business License Number Use to identify buying or selling entities processing intragovernmental transactions 1. Use for SFIS to map to SFIS Data element “Business Partner Number TP3”. Enter the buyer’s BPN in N104. 2. Authorized DLMS enhancement; see introductory note 6. 9/9
  842AW N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  842AW N104
  842AW PER01 PU Report Preparer Use to identify the preparing official's information as associated with a new Supply Discrepancy Reporting (SDR)/Storage Quality Control Report (SQCR) submission Use to identify the preparing official's information as associated with a new SDR submission. 1/60
  842AW PER02
  842AW PER03 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  842AW PER03 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  842AW PER03 FX Facsimile The facsimile (FAX) telephone number Use to identify the commercial FAX number. 10/10
  842AW PER03 TE Telephone The commercial telephone number Include the area code and number Use to identify the commercial number. 10/10
  842AW PER03 WF Work Facsimile Number Use to identify the Defense Switched Network (DSN) Facsimile number Use to identify the DSN FAX number. 1/256
  842AW PER04
  842AW PER05 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  842AW PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  842AW PER05 FX Facsimile The facsimile (FAX) telephone number Use to identify the commercial FAX number. 10/10
  842AW PER05 TE Telephone The commercial telephone number Include the area code and number Use to identify the commercial number. 10/10
  842AW PER05 WF Work Facsimile Number Use to identify the Defense Switched Network (DSN) Facsimile number Use to identify the DSN FAX number. 1/256
  842AW PER06
  842AW PER07 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  842AW PER07 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  842AW PER07 FX Facsimile The facsimile (FAX) telephone number Use to identify the commercial FAX number. 10/10
  842AW PER07 TE Telephone The commercial telephone number Include the area code and number Use to identify the commercial number. 10/10
  842AW PER07 WF Work Facsimile Number Use to identify the Defense Switched Network (DSN) Facsimile number Use to identify the DSN FAX number. 1/256
  842AW PER08
  842AW PER09
  842AW LM01 DF Department of Defense (DoD)
  842AW LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1. Use to identify the condition of the discrepant materiel. 2. Use for all SDR document types except Type 5. 3. When a W discrepancy code is used, Qualifier BG must also be used. 1/1
  842AW LQ01 BG Condition Use for Type 5 Supply Discrepancy Reporting (SDR)s to specify supply condition code “To” 1. Use to identify the Supply Condition Code of the incorrect (wrong) item received. 2. Only used when a W discrepancy code is used. 3. Not used for SDR Document Type 5. 1/30
  842AW LQ01 EQ Controlled Inventory Item Code Use to indicate the security classification and/or security risk or pilferage control for storage and transportation of Department of Defense assets Use to identify the CIIC associated with the wrong item received. 1/1
  842AW LQ01 FD Demilitarization Code Use to define the requirements for removal of the military characteristics of a weapon or munition and the type of demilitarization needed to meet those requirements Use to identify Demilitarization Code associated with the wrong item received. 1/1
  842AW LQ01 GY Cause of Loss Code Use to summarize the cause of the customer complaint 1. Use to identify the Cause Code. This is a DLA unique data element and is not applicable to other Components. 2. A data maintenance action was approved in version 5030. The approved code/name is "DCC - Cause Code". 2/2
  842AW LQ01 HA Discrepancy Code Use to identify the discrepancy 1. Use up to three repetitions to identify the discrepancy. SDRs/SQCRs use up to three discrepancy codes.) 2. Four-character packaging discrepancy codes are required on new submissions applicable to packaging discrepancies. (Refer to ADC 1059) 1/30
  842AW LQ02
  842AW NCA01
  842AW NCA02 UC Other Action Use code UC to satisfy ANSI syntax.
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