DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842AW NCA04
  842AW NCA05
  842AW NCA05-01
  842AW N101 L1 Inspection Location Use to indicate a specific location For SQCR use only. Use to identify the actual bin/shelf storage location for the inspected materiel. 1/60
  842AW N102
  842AW SE01
  842AW SE02
  842CI ST01 842 Nonconformance Report Use a single occurrence of this transaction to transmit a single Stock Screening Request.
  842CI ST02
  842CI ST03
  842CI BNR01 01 Cancellation Use to indicates the reversal, cancellation, or voiding of a prior submission or status 2/30
  842CI BNR01 02 Add Use to identify an updated screening report is provided with additional comments to clarify the screening request Use to identify an updated screening report is provided with additional comments to clarify the screening request. All other original information is retransmitted in this transaction. If original information was not accurate, use cancellation and resubmit the request. 1/50
  842CI BNR01 13 Request Use to request an exhibit or a new stock screening Use to identify a new stock screening request provided for action to storage locations known to hold materiel identified for screening. Storage location reply is required. 1/50
  842CI BNR01 22 Information Copy Use to indicate that a communication is for informational purposes only and is being sent to a non-action activity Use to identify an informational stock screening request provided to storage locations not known to hold materiel identified for screening. The storage location will not reply to an information copy, but will provide a SQCR if applicable. 1/50
  842CI BNR02
  842CI BNR03
  842CI BNR04
  842CI BNR06 WA Work Assignment Use to identify a stock screening request.
  842CI N101 HA Owner "Use to designate the new owner subsequent to completion of the re-warehousing request Identify the owner by Routing Identifier Code (RIC)" 1. Use to identify materiel owner when the stock screen requester is not the materiel manager. 2. Refer to ADC 1045; target implementation 1Q FY 2017. 3/3
  842CI N101 SB Storage Area Use to identify the distribution depot/storage activity Use to identify the Distribution Depot or other storage location receiving the stock screen request. 1/60
  842CI N101 ICP Inventory Control Point 1. Use to identify materiel owner/manager initiating the stock screen request. 2. Use of this qualifier to be eliminated upon implementation of ADC 1045 (target implementation 1Q FY 2017).
  842CI N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  842CI N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  842CI N104
  842CI N106 FR Message From Use to identify the party originating the transaction set Use to indicate the organization cited above is originating the transaction set. 1/60
  842CI N106 TO Message To Use to identify the party to receive the transaction set Use to indicate the organization cited above is receiving the transaction set. 1/60
  842CI PER01 RQ Requestor Use to identify owner/manager point of contact information Use to identify owner/manager point of contact information. 1/60
  842CI PER02
  842CI PER03 FX Facsimile The facsimile (FAX) telephone number 10/10
  842CI PER03 TE Telephone The commercial telephone number Include the area code and number Use to identify the phone number of the stock screening request preparer. 10/10
  842CI PER04
  842CI PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] Use to identify the email address of the stock screening request preparer. 1/256
  842CI PER06
  842CI PER07 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  842CI PER07 WF Work Facsimile Number Use to identify the Defense Switched Network (DSN) Facsimile number 1. Use for the DSN fax number. 2. Refer to ADC 1045; target implementation 1Q FY 2017. 1/256
  842CI PER08
  842CI PER09
  842CI HL01
  842CI HL03 RP Report
  842CI LIN02 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification 1. Use to indicate the materiel to be screened. 2. To identify for screening up to 5 part number/CAGE combinations applicable to this NSN, use the reference identification segment at position 0700. 13/13
  842CI LIN02 MG Manufacturer's Part Number A number assigned by a manufacturer to an item of production 1. Use for the materiel to be screened. Identify the part number here only when there is no applicable NSN available. 2. When using part number, also Identify the Manufacture’s CAGE below. 1/48
  842CI LIN02 SW Stock Number Use to identify a unique identifier for a product in a warehouse or inventory system 1. Use to identify the local stock number (LSN). 2. When used for a unit of use LSN applicable to NSN materiel, the applicable NSN will be included for cross-reference. 3. When used for a unit of use LSN applicable to part numbered items, the original part-numbered item LSN will also be included for cross-reference. 4. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381/ Approved Addendum 381A. 13/13
  842CI LIN03
  842CI LIN04 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification The NSN is provided as a cross-reference when unit of use indicator is included and the Local Stock Number (LSN) is identified as the primary materiel identification. Authorized DLMS enhancement under DLA industrial activity support agreement. 13/13
  842CI LIN04 SW Stock Number Use to identify a unique identifier for a product in a warehouse or inventory system 1. Use to identify the local stock number (LSN). 2. The LSN is provided as a cross-reference when unit of use indicator is included and the unit of use LSN is identified as the primary materiel identification. Authorized DLMS enhancement under DLA industrial activity support agreement. 13/13
  842CI LIN04 ZB Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use with part number to identify the manufacturer’s CAGE. 5/5
  842CI LIN05
  842CI DTM01 177 Cancellation Use to indicate the requested or confirmed cancellation date Use to indicate the date a stock screening request is cancelled. 8/8
  842CI DTM01 501 Expected Reply For Air Force Government Furnished Property (GFP) accountability, use to identify the due date established by the Air Force program manager for the CICP response to the requested physical inventory Use to indicate the suspense date for stock screening completion. 8/8
  842CI DTM01 576 Action End Date Use to provide the ending date for screening of new receipts based upon receipt restriction screen at storage activity 1. Use to provide the ending date for screening of new receipts based upon receipt restriction screen at storage activity. (If an ending date is not provided, originator must communicate directly with the storage activity to terminate). 2. A date may only be provided when a receipt restriction flag is set to “Y” at 2/REF01/0700 Code RAA. 3. Refer to ADC 1045; target implementation 1Q FY 2017. 8/8
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