DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842CR BNR06 ZB Report of Work Candidate 1. Use to identify a stock screening reply. 2. Use of this qualifier to be eliminated upon implementation of ADC 1045.
  842CR N101 SB Storage Area Use to identify the distribution depot/storage activity Use to identify the Distribution Depot or other storage location sending the reply. 1/60
  842CR N101 ICP Inventory Control Point 1. Use to identify materiel owner/manager to receive the reply. 2. Use of this qualifier to be eliminated upon implementation of ADC 1045 (1Q FY 2017).
  842CR N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 6/6
  842CR N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  842CR N104
  842CR N106 FR Message From Use to identify the party originating the transaction set Use to indicate the organization cited above is originating the transaction set. 1/60
  842CR N106 TO Message To Use to identify the party to receive the transaction set Use to indicate the organization cited above is receiving the transaction set. 1/60
  842CR PER01 AA Authorized Representative Use to identify storage location point of contact information Use to identify storage location point of contact information. 1/60
  842CR PER02
  842CR PER03 FX Facsimile The facsimile (FAX) telephone number 10/10
  842CR PER03 TE Telephone The commercial telephone number Include the area code and number Use to identify the commercial phone number of the stock screening request preparer. 10/10
  842CR PER04
  842CR PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] Use to identify the email address of the stock screening request preparer. 1/256
  842CR PER06
  842CR PER07 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  842CR PER07 WF Work Facsimile Number Use to identify the Defense Switched Network (DSN) Facsimile number Use for the DSN fax number. 1/256
  842CR PER08
  842CR PER09
  842CR HL01
  842CR HL03 RB Response Use to indicate the summary level reply information.
  842CR HL03 RC Response Details 1. Use to indicate the detail level information. 2. Use multiple repetitions of this HL loop to report results of screened materiel. Use a separate loop for each combination of part number/CAGE; contract/call/CLIN; and condition.
  842CR LIN02 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification Use for the screened materiel. 13/13
  842CR LIN02 MG Manufacturer's Part Number A number assigned by a manufacturer to an item of production Use for the screened materiel. 1/48
  842CR LIN02 SW Stock Number Use to identify a unique identifier for a product in a warehouse or inventory system 1. Use to identify the local stock number (LSN). 2. When used for a unit of use LSN applicable to NSN materiel, the applicable NSN will be included for cross-reference. 3. When used for a unit of use LSN applicable to part numbered items, the original part-numbered item LSN will also be included for cross-reference. 4. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381/Approved Addendum 381A. 13/13
  842CR LIN03
  842CR LIN04 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification The NSN is provided as a cross-reference when unit of use indicator is included and the Local Stock Number (LSN) is identified as the primary materiel identification. Authorized DLMS enhancement under DLA industrial activity support agreement. 13/13
  842CR LIN04 SW Stock Number Use to identify a unique identifier for a product in a warehouse or inventory system 1. Use to identify the local stock number (LSN). 2. The LSN is provided as a cross-reference when unit of use indicator is included and the unit of use LSN is identified as the primary materiel identification. Authorized DLMS enhancement under DLA industrial activity support agreement 13/13
  842CR LIN04 ZB Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use with part number to identify the manufacturer’s CAGE. 5/5
  842CR LIN05
  842CR DTM01 177 Cancellation Use to indicate the requested or confirmed cancellation date Use to indicate the date a stock screening request is cancelled. 8/8
  842CR DTM01 621 Reported Use to indicate the date stock screening results are reported (materiel found or not found) Use to indicate the date stock screening results are reported (materiel found or not found). 8/8
  842CR DTM01 AAL Installment Date Use to indicate an interim reply date Use to indicate an interim reply date. 8/8
  842CR DTM02
  842CR REF01 4L Location-specific Services Reference Number Use to identify the reference number provided by the storage location to identify their screening reply Must use to identify the reference number provided by the storage location to identify their screening reply. Identify the number in REF02 and the originating system e.g. ADRS for Distribution Standard System, in REF03. 1/50
  842CR REF01 IL Internal Order Number A unique identifier assigned to track requisitions made against specific contracts 1/10
  842CR REF01 NN Nonconformance Report Number Use to identify Report Control Number (RCN) Use to identify SDR document number for cross reference when the stock screening request was triggered by a SDR when applicable. 12/12
  842CR REF01 QR Quality Report Number Use to identify the Product Quality Deficiency Reporting (PQDR) Report Control Number (RCN) that is comprised of the six-position originating activity Department of Defense Activity Address Code (DoDAAC), a two-digit calendar year, and a unique four-position serial number Use to identify the PQDR report number for cross reference when the stock screening request was triggered by a PQDR when applicable. Up to 5 PQDR RCNs may be entered. 12/12
  842CR REF01 TN Transaction Reference Number A unique number generated by the original submitter of a pre-defined transaction and assigned to any pre-defined information exchange within the department of defense The transaction reference number retains its identity for the life of the generated transaction Must use to provide unique document number associated with the screening request. 14/14
  842CR REF01 YM Resource Screening Reference Use to identify Screening Point Control Number and the system that created the control number 1. Use to identify the originator’s system assigned control number. Must use to identify the WebSS-assigned control number. Use multiple occurrences as needed. 2. Identify the number in REF02 and the associated system e.g., WebSS or EBS for DLA, in REF03. 1/50
  842CR REF02
  842CR REF03
  842CR REF04
  842CR REF04-01 W8 Suffix Use to identify supply transaction partial actions taken on the original document without duplicating or causing loss of identity of the original document number When citing the SDR document number (using Nonconformance Report Number, Code NN), use to identify the document number suffix if one is provided. 1/1
  842CR REF04-02
  842CR CS01
  842CR CS03
  842CR CS04 C7 Contract Line Item Number A number that identifies all items of supply or services in a contract 4/6
  842CR CS05
  842CR QTY01 17 Quantity on Hand Use to identify quantity or balance on hand Use to identify the quantity screened as applicable to the materiel identification, contract information, and supply condition, as specified in this loop. 1/15
Page 82  of  195 First   Previous   78  79  80  81  [82]  83  84  85  86  87  Next   Last