DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  856P SLN09 KF Item Type Number Use to identify the UI type per IUID guidance, e.g., VIN, UID1, UID2, etc., when known.
  856P SLN11 MF Manufacturer Use to indicate the Enterprise Identifier. Required if UI Type=UID1 or UID2.
  856P SLN13 MG Manufacturer's Part Number A number assigned by a manufacturer to an item of production Use to indicate the original part number. Required if UI Type=UID2.
  856P SLN15 XZ Contractor Establishment Code Use to indicate the Issuing Agency Code. Required if UI Type=UID1 or UID2.
  856P SLN17 B8 Batch Number Use for Batch/Lot Number associated with IUID information. No special characters, except for dashes (-) and forward slashes (/) are permitted.
  856P SLN19 VU Vendor's Basic Unit Number Use in IUID loop to identify the manufacturer of the item associated with the IUID information if different from the Enterprise Identifier. The manufacturer may be identified by CAGE, DODAAC, ANSI T1.20, or EAN.UC. When provided, also identify the type of code used in a subsequent pair.
  856P SLN21 DS Group ID Use in IUID loop to identify the Issuing Agency Code which specifies the type of code used to identify the manufacturer. This is the same code list as used for Enterprise Identifier Issuing Agency Code: D: CAGE LD: DODAAC LB: ANSI T1.20 0-9 (single digits, 10 different codes, EAN.UC Company Prefix) LH: European Health Industry Business Communications Council.
  856P PID01 F Free-form
  856P TD108 LB Pound
  856P TD110 5I Standard Cubic Foot Use for volume measured by Standard Cubic Foot defined as: One cubic foot of gas measured at a fixed temperature and pressure; the value used for the temperature and pressure varies depending on the type of gas being measured.
  856P TD110 CF Cubic Feet Use for volume measured by cubic feet.
  856P TD501 1 1st Carrier after Origin Carrier DLMS enhancement for future use. Not available at this time.
  856P TD501 B Origin/Delivery Carrier (Any Mode) For WAWF Version 4.1, only Code B is valid.
  856P TD502 2 Standard Carrier Alpha Code (SCAC)
  856P TD401 ED Excessive Dimensions Equipment exceeds operating restrictions but is not considered high/wide in interline movement.
  856P TD401 EE Electronic Equipment Transfer
  856P TD401 EL Environmental Control Limits The items contained in the shipment are subject to environmental controls whose limits are specified in the contract.
  856P TD401 EW Excessive Weight
  856P TD401 EX Explosive Flammable Gas
  856P TD401 FG Flammable Gas
  856P TD401 FL Flammable
  856P TD401 FR Fragile - Handle with Care
  856P TD401 HM Endorsed as Hazardous Material
  856P TD401 OV Overweight
  856P TD401 RM Radioactive Material
  856P TD401 SH Shiftable Load
  856P TD401 BKA Bulky Article
  856P TD401 BU2 Bunker Adjustment - 20 Foot Container
  856P TD401 BU4 Bunker Adjustment - 40 Foot Container
  856P TD401 DOC Documentation - Special Carrier creates special shipper documentation.
  856P TD401 FAS Firearms
  856P TD401 KMD Kep Material Dry Advance Shipment Notice (ASN) . , ADC 1512
  856P TD401 MOT Other Must use with TD404 to describe the special package marking/special handling requirements when not addressed by available TD401 codes.
  856P TD401 MRF Refrigerated
  856P TD401 ONC Use No Hooks
  856P TD401 ONS Not Restricted Cargo
  856P TD401 OPR Perishable
  856P TD401 OTC Temperature Control
  856P TD401 SCC Special Containers The additional service charge or order for a transportation carrier to use specially constructed containers for oversized or fragile items as part of a household goods shipment.
  856P TD401 SMP Small Package
  856P TD401 STA Conductivity/Anti-static Additive
  856P REF01 8 Carrier Assigned Package Identification Number This is authorized as a secondary transportation identification numbers in WAWF. Use to identify carrier package tracking number when carrier is other than the United States Postal Service. Recommended this be use in conjunction with identification of the carrier identification by Standard Carrier Alpha Code (SCAC).
  856P REF01 0L Referenced By Use to describe the type of secondary transportation identification number associated with the value cited as Other Unlisted Transportation Number (REF01=XY Other Unlisted Type of Reference Number).
  856P REF01 12 Billing Account Use to identify the Authorization Accounting Activity (A).
  856P REF01 2E Foreign Military Sales Case Number 1. Use in the shipment loop, HL03=S, to identify three-position Security Cooperation (SC) Case Designator. 2. Within the WAWF application this element is used to construct the “Foreign Military Sales Case Number” which is the concatenation of the SC Customer Code, SC Implementing Agency Code, and SC Case Designator structured as X-X-X.
  856P REF01 93 Funds Authorization Applicable to Line Item loop. Use to indicate the Standard Document Number. Length is 1-30.
  856P REF01 AI Associated Invoices Applicable to Shipment loop. When used REF03 will reflect the associated invoice date in CCYYMMDD format.
  856P REF01 AW Air Waybill Number Advance Shipment Notice (ASN) . , ADC 1512 This is authorized as a secondary transportation identification numbers in WAWF. Use to identify the shipment unit air Waybill number.
  856P REF01 AX Government Accounting Class Reference Number (ACRN) Applicable to Line Item loop. Future enhancement to allow multiple ACRNS. When the future multiple ACRN is implemented, REF03 will contain the amount associated with the ACRN.
  856P REF01 BL Government Bill of Lading Applicable to Shipment loop. Use to identify the shipment unit Government bill of lading number.
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