DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  856P LIN02 CG Commodity Grouping
  856P LIN02 CH Country of Origin Code
  856P LIN02 CL Color
  856P LIN02 CN Commodity Name
  856P LIN02 EF Exhibit Identifier
  856P LIN02 F7 End-Item Description
  856P LIN02 F8 Next Higher Used Assembly
  856P LIN02 FS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification
  856P LIN02 FT Federal Supply Classification
  856P LIN02 IB International Standard Book Number (ISBN) Use to identify title or unique edition of product by ISBN. The ISBN is a variable length alpha numeric code with maximum of 13 positions.
  856P LIN02 IN Buyer's Item Number
  856P LIN02 KA Engineering Data List
  856P LIN02 KB Data Category Code
  856P LIN02 KD Replacement National Stock Number
  856P LIN02 KF Item Type Number
  856P LIN02 KG Time Compliant Technical Order
  856P LIN02 KI Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command
  856P LIN02 KJ Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy K - Special Material Identification Code
  856P LIN02 KL Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management
  856P LIN02 KM Shelf-Life Code
  856P LIN02 KN Shelf-Life Action Code Advance Shipment Notice (ASN) . , ADC 1512
  856P LIN02 LT Lot Number
  856P LIN02 MF Manufacturer
  856P LIN02 MG Manufacturer's Part Number A number assigned by a manufacturer to an item of production
  856P LIN02 MN Model Number
  856P LIN02 N1 National Drug Code in 4-4-2 Format
  856P LIN02 N2 National Drug Code in 5-3-2 Format
  856P LIN02 N3 National Drug Code in 5-4-1 Format
  856P LIN02 N4 National Drug Code in 5-4-2 Format
  856P LIN02 ND National Drug Code (NDC)
  856P LIN02 PD Part Number Description Use code PD when the line item cannot be identified by using one of the other listed codes. When used, describe the item in the associated Product/Service ID, DE 234.
  856P LIN02 PU Part Reference Number
  856P LIN02 RC Returnable Container Number
  856P LIN02 SN Serial Number A value assigned for identification of an item
  856P LIN02 ST Style Number
  856P LIN02 SV Service Rendered Use to describe a service line item performed for any Service or Agency. When used, provide a text description in no more than 20 characters in the paired data element 234.
  856P LIN02 SW Stock Number
  856P LIN02 SZ Vendor Alphanumeric Size Code
  856P LIN02 TP Product Type Code
  856P LIN02 UA U.P.C./EAN Case Code (2-5-5)
  856P LIN02 UE U.P.C./EAN Module Code (2-5-5)
  856P LIN02 UK GTIN-14 Use to identify the UPC associated with the shipping container when the container is purchased on this line item.
  856P LIN02 UX Universal Product Number
  856P LIN02 VC Vendor's (Seller's) Catalog Number Use to identify vendor item catalog number.
  856P LIN02 VI Vary Item Product Number
  856P LIN02 VP Vendor's (Seller's) Part Number
  856P LIN02 ZB Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees
  856P LIN02 ZR Service Control Identification Use on FMS Receiving Reports to identify the applicable Military Articles & Services List (MASL) description. The MASL is a catalog of descriptive codes and text used to identify materiel and services available to be transferred to foreign governments and international organizations.
  856P SLN03 O Information Only Use in IUID loop to indicate IUID information is provided.
  856P SLN05-01 EA Each
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