DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  842CR QTY02
  842CR QTY03
  842CR QTY03-01
  842CR LM01 DF Department of Defense (DoD)
  842CR LQ01 D Court Document Type Code Use to identify the Type Document Code 1. Must use to identify the Type Document Code. 2. Type Document Code S is the only valid entry in LQ02 for this transaction. 1/1
  842CR LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel Use to identify the condition of the screened materiel. 1/1
  842CR LQ01 EZ Type Inspection Code Identifies the level of quality control 1. Use to identify the stock screening action. 2. Cite the applicable code in LQ02, below. F = Safety of Flight (SOF) Inspection (includes Aviation Safety Action Message (ASAM)) P = Special Inspection at Single Location U= Safety of Use (SOU) Inspection Q = Quality Related Inspection R = Reimbursable Special Inspection X = Critical Safety Item (CSI) Inspection Z = Suspect Counterfeit Inspection 3. Refer to ADC 1045; target implementation 1Q FY 2017. Pending implementation, the following codes will remain available for use: A Aviation Safety Action Message (ASAM) O Outbound Shipment T Stock Readiness 1/1
  842CR LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command 1. Use to identify the materiel cognizance symbol (COG) of the end item. Applicable to US Navy screening requests. 2. Refer to ADC 1045; target implementation 1Q FY 2017. 2/2
  842CR LQ02
  842CR NCD02 5 Discrepant Use to indicate that Discrepant was the reason for submitting or the basis upon which a nonconformance report is initiated For all transactions, use to satisfy X12 syntax. 1/20
  842CR NCD03
  842CR NTE01 VEC Verification Comments Use to provide comments from the storage location for this stock screening action 1. Use to provide comments from the storage location for this stock screening action. 2. Use multiple repetitions of the NTE segment as needed; the maximum cumulative field length of the NTE02 elements is 800 characters. 1/80
  842CR NTE02
  842CR SE01
  842CR SE02
  842P ST01 842 Nonconformance Report This transaction may be used to report Product Quality Deficiency Reports (SF 368), Product Quality Deficiency Investigation Report (DLA 1227) and related to PQDR Exhibit processing. PQDR originators, screening points, action points, support points, and other interested parties use this transaction set to exchange product quality deficiency information. DoD logistics users should refer to the Defense Logistics Management Standards (DLMS) Implementation Convention (IC) available at URL: www.dla.mil/does/DLMS. The DLMS IC provides specific business rules, conditions, and authorized codes necessary for appropriate use of this IC within the DLMS.
  842P ST02
  842P ST03
  842P BNR01 00 Original Indicates the initial transaction Used when the Originator forwards to the Screening Point. Originators are required to execute this transaction set within 24 hours of discovery for Category I and three calendar days of discovery for Category II PQDRs.
  842P BNR01 01 Cancellation Use to indicates the reversal, cancellation, or voiding of a prior submission or status Used when PQDR is Cancelled. Only Screening Points may cancel a PQDR. A cancelled PQDR cannot be reopened. 2/30
  842P BNR01 03 Delete Use to indicate that the cited shipment or line item is short components Used by Screening Points and Action Points to request ownership of a PQDR to be transferred back to them. 1/50
  842P BNR01 06 Confirmation Use by automated IT systems to confirm transaction receipt from another system Used by an automated IT system to confirm transaction receipt from another system. 1/50
  842P BNR01 08 Status Used to acknowledge that a PQDR was received and provide current status to the previous point.
  842P BNR01 10 Not Found Used by Screening Point, Action Point or Support Point to request status or follow up on a missing exhibit request, exhibit shipment or exhibit receipt.
  842P BNR01 11 Response Use to Indicate a response or reply Used when the Support Point completes their investigation and returns the PQDR to an Action Point and the Action Point does not exist within the same system. 1/50
  842P BNR01 12 Not Processed Use to indicate that a process cannot be completed or reopened Use to indicate that a PQDR was received by an incorrect Screening Point, Action Point, or Support Point and could not be processed. The transaction returns the misdirected PQDR to the previous processing point. 1/50
  842P BNR01 13 Request Use to request an exhibit or a new stock screening Used to request the exhibit and provide shipping information. 1/50
  842P BNR01 14 Advance Notification Use to provide exhibit shipment information to the requestor Used to provide exhibit shipment information to the requestor. 1/50
  842P BNR01 25 Incremental Use to indicate a reply or update Used by Support or Action Point to provide investigation status of the PQDR to the previous owner. 1/50
  842P BNR01 44 Rejection Use to identify a rejection, request for additional information, or unable to process a due to its unique data requirements Used when WebPQDR determines that 842P transaction is non-compliant with this standard or when a recipient system of an 842P is unable to process a transaction due to its unique data requirements (i.e., duplicate Report Control Number). 1/50
  842P BNR01 45 Follow-up Use to identify a follow-up on a transaction A systemically generated transaction used to request a status when a processing point has not provided investigation status via interim reply or the like. 1/50
  842P BNR01 47 Transfer Use to indicate that a report or transaction has been forwarded or redirected from one processing point to another within the same component or system Used to redirect a PQDR to another Screening Point, Action Point, or Support Point within the component when the Screening Point determines that a cancellation is not a preferred resolution. This is only used within the same AIS. 1/50
  842P BNR01 53 Completion Used by Screening Point to close out and notify other PQDR processing points of PQDR process completion for a given PQDR. Only the Screening Point may perform this transaction.
  842P BNR01 CN Completion Notification Used when the Action Point completes their investigation and returns the PQDR to a Screening Point and the Screening Point does not exist within the same system.
  842P BNR01 CO Corrected Use to transmit a General Correspondence, information concerning the PQDR status from the sender to the receiver, or to send corrections with an explanation of changes. For inter-service PQDRs, the Originating Point may only submit this transaction to the Screening Point.
  842P BNR01 ED Exhibit Disposition Use by the current exhibit holder to confirm compliance with materiel disposition instructions 1. Used by the current exhibit holder to confirm compliance with materiel disposition instructions. 2. Approved for use in X12 version 7010. 1/50
  842P BNR01 ER Exhibit Receipt Use to document exhibit receipt when the Product Quality Deficiency Reporting (PQDR) is located at the Action Point after acknowledgement level 1. Used to document exhibit receipt. When the PQDR is located at the Action Point after acknowledgement level, only the Screening Point and Action Point may have use of this Transaction. After this point, either the Screening Point, Action Point or Support Point may transmit an exhibit receipt transaction. 2. If sent as a late exhibit receipt, PQDR is reassigned to the sender’s level. 3. Approved for use in X12 version 7010. 1/50
  842P BNR01 FA Forward to Action Point 1. Used when the Screening Point forwards a PQDR to an Action Point and the Action Point does not exist within the same AIS. 2. Approved for use in X12 version 7010.
  842P BNR01 FS Forward to Support Point 1. Used when the Action Point forwards a PQDR to a Support Point and the Support Point does not exist within the same system. 2. Approved for use in X12 version 7010.
  842P BNR01 MD Materiel Disposition Use to provide final materiel disposition instructions 1. Used by the Support Point or Action Point after the investigation is complete to provide final materiel disposition instructions. 2. Approved for use in X12 version 7010. 1/50
  842P BNR01 RO Reopen Use when a Product Quality Deficiency Reporting (PQDR) is reopened by the system sending the transaction and a PQDR needs to be reopened in the receiving system 1. Used by all (Screening Point, Support Point, Action Point, Originator) to request PQDR be reopened. However, only when the Screening Point uses the RO will it actually reopen the PQDR in WebPQDR. 2. Approved for use in X12 version 7010. 1/50
  842P BNR01 RR Reply Rebuttal Use to rebut an investigation response 1. Used to rebut an investigation response. PQDR placed at the prior ownership level. 2 Approved for use in X12 version 7010. 1/50
  842P BNR01 SU Status Update Use to send an update to correct or append specific data fields in another information system 1. Use to send an Update to correct or append specific data fields in another information system. Used to disseminate information to other process points. 2. This element may be populated/updated by the Screening Point, Action Point or Support Point. 1/50
  842P BNR02
  842P BNR03
  842P BNR04
  842P REF01 ACL Application Transaction Reference Number Use to reference the Transaction Set Control Number of the transaction being rejected Use to reference the Transaction Set Control Number of the transaction being rejected on a TS-44. 1/50
  842P REF02
  842P N101 41 Submitter Use to identify participating activity which submits proposed data directly to the DLA logistics information service for approval. The submitting activity may be the activity which originates the data, or an intermediate monitoring activity, e.g., DLA supply center, defense atomic support agency, through which the originating activity is required to submit its proposals to DLA logistics information service Use to identify the DoDAAC of the current Originator DoDAAC.
  842P N101 91 Action Party Use to identify the DoDAAC of the current Action Point DoDAAC. This is the activity responsible for the investigation and resolution of the deficiency. Use to identify the DoDAAC of the current Action Point DoDAAC. This is the activity responsible for the investigation and resolution of the deficiency. 6/6
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