DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View ICSorted by ascending REF CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  856P REF01 BM Bill of Lading Number Applicable to Shipment loop. Use to identify the shipment unit commercial bill of lading number.
  856P REF01 BN Boking Number This is authorized as a secondary transportation identification numbers in WAWF. Use to identify shipment unit “Sealift Boking Number.'.
  856P REF01 CN Carrier's Reference Number (PRO/Invoice) Use to identify the “PRO/Invoice Number.' A PRO or invoice number is a progressively sequential numbering system generated by commercial carriers to identify freight bills.
  856P REF01 DD Document Identification Code 1. Use to identify the Government Micro-Purchase Reference. 2. Use by the Government submitter to provide a value associated with a micro-purchase where no procurement document number is otherwise assigned.
  856P REF01 DO Delivery Order Number For WAWF, use to indicate a delivery order is being Corrected. The vendor will enter the Delivery Order Number of the immediately preceding Corrected Receiving Report or Receiving Report, to which this Correction applies.
  856P REF01 E4 Charge Card Number Use to indicate (in REF02) the last four digits of the Government credit card number under which payment for this instrument will be accomplished.
  856P REF01 FI File Identifier This is authorized as a secondary transportation identification numbers in WAWF. Use to identify the “Port Call File Number (PCFN).' This is a sealift identifier generated and assigned by the Integrated Boking System to uniquely identify a boking; sometimes referred to as the government’s boking number.
  856P REF01 FS Final Sequence Number For WAWF, use in Shipment loop (HL03 Code S) to identify the Final Shipment Indicator. Enter ‘Y’ in REF02 to identify that the transaction is a Final Shipment. Enter ‘N’ if the transaction is not final.
  856P REF01 IZ Insured Parcel Post Number This is authorized as a secondary transportation identification numbers in WAWF. Use to identify the shipment unit insured parcel post number.
  856P REF01 JH Tag Use in RFID/Pack lops to identify the RFID tag value at the applicable pack level (i.e., palletized unit load, exterior container, or IUID packaging). Cite the RFID in the REF03.
  856P REF01 K2 Certified Mail Number Advance Shipment Notice (ASN) . , ADC 1512 This is authorized as a secondary transportation identification numbers in WAWF. Use to identify the shipment unit certified mail number.
  856P REF01 K3 Registered Mail Number This is authorized as a secondary transportation identification numbers in WAWF. Use to identify the shipment unit registered parcel post number.
  856P REF01 KL Contract Reference 1. For a Contract Data Requirements List data item, use to indicate the reference in the contract that generates the requirement for the data item, e.g., Statement of Work paragraph. 2. For WAWF, use to indicate a Contract Number Type. Cite the applicable code in REF02.
  856P REF01 AA #NAME?
  856P REF01 BB #NAME?
  856P REF01 P1 Previous Contract Number For WAWF, use to indicate a procurement instrument identifier (PID) is being Corrected. The vendor will enter the PID of the immediately preceding Corrected Receiving Report or Receiving Report, to which this Correction applies.
  856P REF01 P4 Project Code Use in the line item loop, HL03=I, to identify the MILSTRIP Project Code.
  856P REF01 RE Release Number Applicable to Shipment loop. Indicate Y in REF02 when Alternate Release Procedures (ARP) are applicable.
  856P REF01 RQ Purchase Requisition Number Applicable only to the Line Item Loop. Use to identity the Purchase Request Number. (Do not use for the requisition document number which is mapped to Qualifier Code TN, Transaction Reference Number.).
  856P REF01 SE Serial Number A value assigned for identification of an item 1. For WAWF, use to identify the human readable serial number in the Quality Characteristics loop (HL03=G) and the HL03=P). Enter the actual serial number in REF02. 2. For the Pack loop, use the Mark Indicator “W9” in REF04-01 and enter “Yes” in REF04-02 for item serial number that is packed across multiple boxes; there must be one, and only one, mark indicator per item.
  856P REF01 TG Transportation Control Number (TCN) Advance Shipment Notice (ASN) . , ADC 1512 The TCN is a 17-character data element assigned to control and manage every shipment unit throughout the transportation pipeline. The TCN for each shipment is unique and not duplicated. Only one TCN per ASN is authorized.
  856P REF01 TH Transportation Account Code (TAC) Use in the shipment loop, HL03=S. The Transportation Account Code is a data element used to identify the appropriation or user responsible for paying the transportation costs.
  856P REF01 U3 Unique Supplier Identification Number (USIN) 1. Use in IUID loop to identify the UI value. Cite the UI in REF03. Cite the UI pedigree serial number, when applicable, in REF02. 2. Use in RFID loop for UI value when RFID is provided at the IUID packaging level.
  856P REF01 WY Waybill Number This is authorized as a secondary transportation identification numbers in WAWF. Use to identify the shipment unit “Surface Waybill Number.'.
  856P REF01 XY Other Unlisted Type of Reference Number This is authorized as a secondary transportation identification numbers in WAWF. Use to identify “Other Unlisted Transportation Number.' Use additional REF segment instance with Qualifier “0L” to explain the type of number identified.
  856P REF01 ZH Carrier Assigned Reference Number This is authorized as a secondary transportation identification numbers in WAWF. Use to identify the shipment unit “Express Mail Number”.
  856P REF01 ZM Manufacturer Number Use with HL03=PH to identify the text name of the product’s manufacturer. For DMLS, if a batch/lot is provided, the actual Manufacturer must be provided-either by submitting using N1 segment in PH Loop or providing this ZM Code with text name of manufacturer.
  856P REF01 SCC Security Cooperation Customer Code 1. Use in the shipment loop, HL03=S, to identify the two-position Security Cooperation Customer Code. 2. Within the WAWF application this element is used to construct the “Foreign Military Sales Case Number” which is the concatenation of the SC Customer Code, SC Implementing Agency Code, and SC Case Designator structured as X-X-X. 3. A local code ‘SC’ is established for use in the 856P, version 4010. A data maintenance action has been submitted for establishment of ‘SC- Security Cooperation Customer Code’ in a future version.
  856P REF01 SCI Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. Use in the shipment loop, HL03=S, to identify the one-position Security Cooperation Implementing Agency. 2. Within the WAWF application this element is used to construct the “Foreign Military Sales Case Number” which is the concatenation of the SC Customer Code, SC Implementing Agency Code, and SC Case Designator structured as X-X-X. 3. A local code ‘SCI’ is established for use in the 856P, version 4010. A data maintenance action has been submitted for establishment of ‘SCI- Security Cooperation Implementing Agency’ in a future version.
  856P REF04-01 W9 Special Packaging Instruction Number For WAWF, use to provide the Multi Box Pack Indicator. Enter ”Yes” in REF04-02 for a serially identified item that is packed across multiple boxes; there must be one, and only one, mark indicator per item.
  856P REF01 TN Transaction Reference Number A unique number generated by the original submitter of a pre-defined transaction and assigned to any pre-defined information exchange within the department of defense The transaction reference number retains its identity for the life of the generated transaction Use to indicate the transaction number (i.e., the requisition number).
  856P REF04-01 W8 Suffix Use to identify supply transaction partial actions taken on the original document without duplicating or causing loss of identity of the original document number Use with REF01 code TN, if applicable, to cite a suffix associated with the cited requisition (document) number.
  856P DTM01 11 Shipped Use to indicate that a supply activity has shipped (i.e., the date a shipment was released to a carrier).
  856P DTM01 17 Estimated Delivery
  856P DTM01 97 Transaction Creation Use to indicate the date the Government credit card transaction was authorized (card swipe date).
  856P DTM01 139 Estimated Use to indicate the estimated date when a supply will be shipped, (i.e., the estimated date a shipment will be released to a carrier).
  856P DTM01 198 Completion Use to indicate date completed for services rendered.
  856P DTM01 201 Acceptance Use to indicate the date the materiel was accepted
  856P DTM01 245 Estimated Completion Use to identify the estimated date that a service will be completed or performed.
  856P DTM01 511 Shelf Life Expiration Use with HL03=PH to provide the shelf-life expiration date.
  856P DTM01 517 Inspected May be used to identify the inspection date when inspection does not occur at the same location responsible for acceptance.
  856P FOB01 DF Defined by Buyer and Seller
  856P FOB02 DE Destination (Shipping)
  856P FOB02 IT Intermediate FOB Point
  856P FOB02 OR Origin (Shipping Point)
  856P N101 BK Bank Use to identify the bank that issued the Government Credit Card.
  856P N101 BY Buying Party (Purchaser) This is the contracting office that issued the contract identified by DODAAC.
  856P N101 C4 Contract Administration Office Use to identify the Administered By activity.
  856P N101 CJ Automated Data Processing (ADP) Point Use to identify WAWF as the transaction originator.
  856P N101 FP Name on Credit Card Use to identify the last name of the Government credit card holder. Identify the name in N102.
Page 85  of  141 First   Previous   81  82  83  84  [85]  86  87  88  89  90  Next   Last