DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  867D PER03 FX Facsimile The facsimile (FAX) telephone number 10/10
  867D PER03 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  867D PER03 TE Telephone The commercial telephone number Include the area code and number 10/10
  867D PER03 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  867D PER03 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  867D PER04
  867D PER05 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  867D PER05 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  867D PER05 EX Telephone Extension Use to identify a telephone extension Use immediately following codes AU, IT, or TE. 1/60
  867D PER05 FX Facsimile The facsimile (FAX) telephone number 10/10
  867D PER05 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  867D PER05 TE Telephone The commercial telephone number Include the area code and number 10/10
  867D PER05 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  867D PER05 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  867D PER06
  867D PER07 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies 7/7
  867D PER07 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] 1/256
  867D PER07 EX Telephone Extension Use to identify a telephone extension 1. Use immediately following codes AU, IT, or TE. 1/60
  867D PER07 FX Facsimile The facsimile (FAX) telephone number 10/10
  867D PER07 IT International Telephone A number assigned to a particular telephone for making connections to it Include country and city code. 1/60
  867D PER07 TE Telephone The commercial telephone number Include the area code and number 10/10
  867D PER07 TL Telex An number to a particular telegraphy machine for routing printed messages 1/60
  867D PER07 TX TWX A number to a particular teletypewriter for routing message signals 1/60
  867D PER08
  867D PER09
  867D LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  867D LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The DLSS DI Code is retained in the DLMS to facilitate transaction conversion in a mixed DLSS/DLMS environment. Continued support of the DI Code in a full DLMS environment will be assessed at a future date. 2. Future Streamlined data; see introductory DLMS note 4c. 3/3
  867D LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplemental address/data. 2. Future streamlined data; see introductory DLMS note 4c. 6/6
  867D LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLSS, this is the first position of the document serial number. 2. DLMS enhancement; see introductory DLMS note 4a. 1/1
  867D LQ02
  867D PTD01 BB Demand Information Only
  867D DTM01 097 Transaction Creation Use to identify the date of transaction preparation 8/8
  867D DTM02
  867D REF01 1I Department of Defense Identification Code (DoDIC) Use to identify specific types of ammunition and explosives, indicating both the item and its packaging 1. Use to identify ammunition items. 2. DLMS enhancement; see introductory DLMS note 4a. 4/4
  867D REF01 FQ Form Number A unique stock number associated with a specific Approved Code form 1. Use to identify the form stock number. 2. DLMS enhancement; see introductory DLMS note 4a. 3. Use REF03 to provide the form stock number. Refer to ADC 1287. 1/30
  867D REF01 MF Manufacturers Part Number A number assigned by a manufacturer to an item of production 1. Use for nonstandard material originally requested. 2. Use REF03 to provide the manufacturer’s part number. Refer to ADC 1287. 1/30
  867D REF01 NS National Stock Number A number assigned under the federal cataloging program to each Approved Code United States Federal Item Identification 13/13
  867D REF01 S6 Stock Number Use to identify a unique identifier for a product in a warehouse or inventory system 1. Use to identify the publication stock number. 2. DLMS enhancement; see introductory DLMS note 4a. 13/13
  867D REF01 TN Transaction Reference Number A unique number generated by the original submitter of a pre-defined transaction and assigned to any pre-defined information exchange within the department of defense The transaction reference number retains its identity for the life of the generated transaction Must use to identify the transaction number from the source document. This is also known as the document number. 14/14
  867D REF01 WL Federal Supply Classification Code Use to identify the supply classification of an item of supply identified under the federal cataloging program, an item of production and/or a homogeneous area of commodities in respect to their physical or performance characteristics. The first two digits identify the federal supply group and the last two digits identify the specific class within the specified group 1. Use to identify the Federal Supply Classification number of nonstandard material when a part number is not available and material can only be identified by description (e.g., non-NSN lumber products). Use REF03 to provide the appropriate description. 2. DLMS enhancement; see introductory DLMS note 4a. 4/4
  867D REF01 XD Subsistence Identification Number Use to identify a brand name resale subsistence item 15/15
  867D REF01 ZZ Mutually Defined Use to identify nonstandard material when all other authorized codes do not apply or cannot be determined (includes management control numbers and locally assigned control numbers). May be used for DLSS-to-DLMS conversion when the translator cannot determine a more appropriate code.
  867D REF02
  867D REF03
  867D REF04
  867D REF04-01 W7 Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use with REF01 code MF to uniquely identify the manufacturer's part number. 5/5
  867D REF04-01 W8 Suffix Use to identify supply transaction partial actions taken on the original document without duplicating or causing loss of identity of the original document number Use in conjunction with REF01 code TN to identify the transaction number suffix . 1/1
  867D REF04-02
  867D N101 OB Ordered By Use to identify the transaction originator Use to identify the requisitioner. 1/60
  867D N101 QB Purchase Service Provider Use to indicate a procurement contracting office or other purchasing activity to receive or originate the transaction set Use to indicate a procurement contracting office or other purchasing activity. 1/60
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