DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  867D LDT01 AF From date of PO receipt to delivery Use to indicate the procurement lead time defined as the interval between the initiation of the procurement action and receipt into the supply system Use to indicate the procurement lead time defined as the interval between the initiation of the procurement action and receipt into the supply system. 1/15
  867D LDT02
  867D LDT03 DY Day
  867D LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  867D LQ01 74 Demand Code Indicates to the management element of a distribution system whether the demand is recurring or non-recurring DLMS enhancement; see introductory DLMS note 4a. 1/1
  867D LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes Use to identify special programs, exercises, projects, operations, and other purposes. 3/3
  867D LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) Recommend using in all demand transactions. 2/2
  867D LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action 2/2
  867D LQ01 84 Management Code Provides supplemental data not indicated through the transaction coding structure 1/1
  867D LQ01 A9 Supplemental Data A distinctive identification of specific units, activities and organizations within the Department of Defense (DoD), commercial activities which enter into materiel and service contracts with the DoD and activities of other Federal agencies which maintain logistics support arrangements with the DoD 1. Use to identify supplemental address/data. 2. Future streamlined data; see introductory DLMS note 4c. 6/6
  867D LQ01 AJ Utilization Code Use to identify a specialized purpose of the transaction 1. Under DLSS, this is the first position of the document serial number. 2. DLMS enhancement; see introductory DLMS note 4a. 1/1
  867D LQ01 AK Distribution Code Use to identify the activity that will receive a supply status and other management data Future Streamlined data; see introductory DLMS note 4c. 1/3
  867D LQ01 DE Signal Code In requisition related documents, it designates the fields containing the intended consignee (ship-to), and the activity to receive and effect payment of bills, when applicable. In the case of the Material Returns Program (MRP), it designates the fields containing the intended consignor (ship-from) and the activity to receive and process credits, when applicable Future Streamlined data; see introductory DLMS note 4c. 1/1
  867D LQ01 DF Media and Status Code Identifies the desired status recipient(s) and the type of status to be provided Future Streamlined data; see introductory DLMS note 4c. 1/1
  867D LQ01 EN Local Source Code An indicator identifying the source of an action and the type of action being taken 1. Use to identify the method/source for satisfying material requirement at the local level. 2. DLMS enhancement; see introductory DLMS note 4a. 1/1
  867D LQ01 GQ Group Qualifier Code Use to identify the Materiel Management Aggregation Code (MMAC) for National Stock Number (NSN) to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group) Use to identify the MMAC for NSNs to be managed by a specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate without action. A data maintenance action was approved in version 5010. The approved code/name is “MAC-Materiel Management Aggregation code”. The code source is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2. 2/2
  867D LQ01 COG Cognizance Symbol Use for internal Navy management purposes to classify items by technical program, type of fund, and to indicate the cognizant Inventory Control Point (ICP) and technically responsible command Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  867D LQ01 IMC Item Management Code Use to indicate whether an item of supply shall be subject to integrated management or shall be retained by the individual military service or other DoD Component for their management Use for integrated material management. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 1/1
  867D LQ01 MCC Material Control Code Use to denote the expendability, repairability, recoverability, and cost category employed in the management of an item of supply within the Navy Use for special inventory reporting. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 1/1
  867D LQ01 SMI Special Material Identification Code Use to categorize material on the basis of requirements for source or quality control; technical design or configuration control; procurement, stocking, and issue control; special receipt, inspection, testing, storage, or handling Use for an end item. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. 2/2
  867D LQ02
  867D FA101 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. Use to indicate that the Component is a Department of Defense agency, including Defense Logistics Agency. Refer to ADC 1043.
  867D FA101 DN Department of the Navy A federal agency within the U.S. Department of Defense that consists of two uniformed services: the U.S. Navy and the U.S. Marine Corps Includes the United States Marine Corps.
  867D FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  867D FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  867D FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  867D FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  867D FA102 A520 Base Charge Use for materiel charges only Use for material charges only.
  867D FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  867D FA102 D340 Goods and Services Charge Use for both materiels and related services Use for both material and related services.
  867D FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  867D FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  867D FA102 I260 Transportation Direct Billing Use for non-premium or credit for transportation Use for non-premium transportation. 1/15
  867D FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  867D FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) Use to modify, or in the case of an unmatched modification, to identify the fund code. Modifier transactions may not be used to change this field for GFM requisitions. 2/2
  867D FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions 1/80
  867D FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN). 6/6
  867D FA202
  867D SE01
  867D SE02
  867E ST01 867 Product Transfer and Resale Report The GFP Module is a Procurement Integrated Enterprise Environment (PIEE) application for both DoD and contractor users that, when fully implemented, will consolidate all GFP tools, capabilities, and processes into a single location. As the DoD's single face to industry for GFP, the GFP Module improves GFP visibility and streamlines processing through data reuse. The oversight and visibility of GFP enabled by the GFP Module will address the DoD material audit weakness related to government property in the custody of contractors.
  867E ST02
  867E BPT01 00 Original Indicates the initial transaction
  867E BPT03
  867E BPT04 29 Assembly Plan Use to indicate assembly / embedding
  867E REF01 3X Subcontract Number Use to indicate Contract Order Number Use to indicate Contract Order Number 1/30
  867E REF01 CT Contract Number A standard unique identification of a DoD procurement contract (contract number) that specifically differentiates one contract from all other contracts Use to indicate the contract number. 1/13
  867E REF02
  867E PER01 1J User Identification 1. Use to identify the User ID. 2. Approved for use in X12 version 8060.
  867E PER02
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