DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View ICSorted by ascending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  867I N101 KK Registering Party Use to identify the Component UIT registry 1. Use to identify the Component UIT registry. May be used by a Component when their UIT process requires that a copy of the transaction also be sent to a UIT registry for information purposes. Must be used with 2/N106/50 code �PK-Party to Receive Copy� to identify that this is only an information copy of the transaction, for use with the Component UIT registry. Cite the applicable Routing Identifier in 2/N103. 2. Authorized DLMS enhancement for Air Force and DSS use with PIC NWRM UIT; For PIC UIT, must use in conjunction with 2/N106 code PK and 1/BPT07/20 Action Code FI and cite the applicable Routing Identifier in 2/N103. 3. Except as noted above, DLMS enhancement; see introductory DLMS note 5a. 1/60
  867I N101 LG Location of Goods Use to identify the physical activity or facility where the material is currently stored, particularly when that location differs from the organization preparing the logistics transaction 1. Use to identify the physical location of GFP while in CICP custody. The location may be the CICP, the CICP�s warehouse or subcontractor. This location must be identified by DoDAAC. 2. Must use for Air Force GFP accountability. Refer to ADC 1224. 1/60
  867I N101 OW Owner of Property or Unit Use to identify the property owner, material owner or owning program manager 1. Used to communicate with the materiel owner that will be perpetuated into the shipment status/return. 2. For Air Force GFP accountability, use to identify the Air Force program manager in the accountable property system of record (APSR). Must identify the program manager by RIC. If the program manager DoDAAC does not have an assigned RIC, use the generic Air Force GFP APSR RIC with 2/N106=TO and use a second iteration of the N1 loop (repeating Code OW without 2/N106=TO) to provide the program manager DoDAAC. Refer to ADC 1224. 1/60
  867I N101 PW Pick Up Address The Department of Defense Activity Address Code (DoDAAC) at which the waste should be picked up 1. Use in CAV transactions. 2. DLMS enhancement; see introductory DLMS note 5a. 6/6
  867I N101 UQ Subsequent Owner Use to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel Use for inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel. Use to identify the RIC to which ownership is being transferred (the New Owner RIC). DLMS enhancement. Refer to ADC 1020. 3/3
  867I N101 XN Planning/Maintenance Organization Use to identify the entity designated to carry Mission Support Material for distribution to End-Use shops and other customers 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications. 1/3
  867I N101 Z4 Owning Inventory Control Point Use to indicate the source of supply 1/60
  867I N102 N/A
  867I N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations 1. DLMS enhancement; see introductory DLMS note 5a. 2. Authorized DLMS enhancement for Inter-Service Ammunition use with N101 code CN to identify consignee DODAAC (DIC BG1/BG2 rp 66-71). See introductory DLMS note 5f. (Refer to ADC 261 and ADC 445.) 3. Authorized for use by Air Force CICP to identify other organizations associated with the transaction by DODAAC. (Refer to ADC 1224A). 6/6
  867I N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  867I N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  867I N103 UR Uniform Resource Locator (URL) Use when appropriate to identify the Component Unique Item Tracking (UIT) registry 1. Use when appropriate to identify the Component UIT registry. 2. DLMS enhancement; see introductory DLMS note 5a. 2/80
  867I N104 N/A
  867I N106 PK Party to Receive Copy An organization to be provided an informational copy of a transaction 1. Use when appropriate to send an information copy of the transaction to a Component UIT registry. For use with N101 code KK. 2. Authorized DLMS enhancement for Air Force and DSS use with PIC NWRM UIT. For PIC UIT, must use in conjunction with 2/N101 code KK and 1/BPT07/20 Action Code FI and cite the applicable Routing Identifier in 2/N103. 3. Except as noted above, DLMS enhancement; see introductory DLMS note 5a. 1/60
  867I N106 TO Message To Use to identify the party to receive the transaction set Use to indicate the organization cited in N104 is receiving the transaction. 1/60
  867I QTY01 V1 Retention Quantity Use to identify the retention level 1. Use to identify the quantity retained in stock after an issue to DRMO. 2. DLMS enhancement; see introductory DLMS note 5a. 1/15
  867I QTY01 V3 Transfer Quantity Use for Logistics Reassignment (LR) storage information order transactions to identify the quantity to be transferred to GIM ownership; otherwise, do not use. To reverse all or part of an LR storage information order, use a minus sign in front of the quantity to be reversed Must use to identify the quantity issued. To reverse all or part of an issue transaction, use a minus sign in front of the quantity to be reversed. 1/15
  867I QTY02 N/A
  867I QTY03 N/A
  867I QTY03-01 N/A
  867I AMT01 JJ Cost Basis Use to identify the Latest Acquisition Cost (LAC) 1. Use only for AMMA issues of materiel to identify the latest acquisition cost of the materiel. 2. DLMS enhancement. See introductory DLMS note 5a. Under DLMS the latest acquisition cost will be expressed as R9.2. 1/18
  867I AMT01 NT Unit Value Use to identify the standard unit price Use to identify the unit price applicable to the materiel identified by the issued. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 1/18
  867I AMT02 N/A
  867I MEA01 SD Shipped Dimensions CAV uses to identify the Cube Value which represents the dimension of the item issued. Expressed as 10 numeric, 6v4 (6 positions to the left of the decimal and 4 positions to the right. Do not enter leading zeros, nor a decimal point. N/A
  867I MEA01 WT Weights Use to identify the gross size or weight of the item issued CAV uses to identify the gross size or weight of the item issued. Expressed as 9 numeric, 7v2 (7 positions to the left of the decimal and 2 positions to the right. Do not enter leading zeros, nor a decimal point. N/A
  867I MEA02 U Weight per Unit Use to indicate the weight of a single unit of a product or the weight of a material per unit volume Use with MEA01 code WT. 1/20
  867I MEA02 UCB Cube Use to identify the maximum cube of the unit pack Use with MEA01 code SD. 1/20
  867I MEA03 N/A
  867I DD01 N/A
  867I DD02 74 Demand Code Indicates to the management element of a distribution system whether the demand is recurring or non-recurring 1/1
  867I DD03 W2 Weapon System Number Identifies a three-position alphanumeric code used by the Defense Logistics Agency (DLA) within its Weapon System Support Program (WSSP). It is comprised of a two-position Weapon System Designator (WSD) and a one-position Service Code (SVC)/Activity 3/3
  867I DD04 N/A
  867I DD05 N/A
  867I DD06 71 Service and Agency Code Use to identify the Service or Agency that initiates or receives documentation related to supply, finance, procurement, etc. 1/2
  867I DD07 N/A
  867I DD09 N/A
  867I DD10 98 Reason for Requisitioning Code Use to identify the reason for submission of the requisition or the type of materiel requirement applicable to a requisition, requisition alert, or materiel release order 1/2
  867I LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies. N/A
  867I LQ01 0 Document Identification Code Identifies transaction specific operation to which they apply and indicates the intended purpose and use of the transaction data 1. The DLSS DIC is retained in the DLMS to facilitate transaction conversion in a mixed DLSS/DLMS environment. Continued support of the DIC in a full DLMS environment will be assessed at a future date. 2. In a mixed DLSS-DLMS environment, for Inter-Service Ammunition interface, when including BG1/BG2 data, must use 2 iterations of LQ to provide DIC D7_ as well as either DIC BG1 or BG2 as applicable, to alert DAAS of BG1/ BG2 requirement for non-DLMS Ammunition system trading partners: Naval Operational Logistics Support Center (NOLSC) Ordnance Information System-Wholesale (OIS-W), Program Manager for Ammunition, Marine Corps Systems Command (MARCORSYSCOM) Ordnance Information System-Marine Corps (OIS-M),a nd Warner Robins Air Logistics Complex Combat Ammunition System (CAS). 3. Future streamlined data; see introductory DLMS note 5c. 3/3
  867I LQ01 Z Cancellation Reason Use for the Reason for Reversal Code 1. Use for the Reason for Reversal Code. 2. Navy uses the Reason for Reversal Code for Navy issue reversal codes B and S in support of legacy requirements. Refer to ADC 259. 3. By DLMS enhancement, DLA storage activities must cite the Reason for Reversal Code on all issue reversals associated with a validated SDR. Refer to ADC 1160. 4. A data maintenance action was approved in version 5050. The approved code/name is �RRC � Reason for Reversal Code�. 1/30
  867I LQ01 78 Project Code Identifies requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes 1. Use for all issue transactions to identify special programs, exercises, projects, operations, and other purposes; except issues to DLA Disposition Services. 2. For DoD SLOA/Accounting Classification compliance the Project Code may be repeated as a Project Identifier (FA201 Qualifier 90). Refer to ADC 1043. 3/3
  867I LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) Use for all issue transactions except issues to DRMO to identify the supply priority of the transaction. 2/2
  867I LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action Use for all issue transactions except issues to DRMO to convey information which was significant to processing the requirement. 2/2
  867I LQ01 83 Supply Condition Code Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel 1/1
  867I LQ01 84 Management Code Use to provide supplemental data not indicated through the transaction coding structure 1/1
  867I LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items 1/1
  867I LQ01 88 Disposal Authority Code Use to indicate that the item(s) being transferred to the DLA Disposition Services Field Office are authorized to be transferred to disposal because of instruction of the Inventory Control Point (ICP)/IMM relayed through the MRP or other proper authority 1. Use only for disposal issue transactions to identify that items being transferred to disposal are authorized for transfer by the proper authority. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. on IC cover page. 1/1
  867I LQ01 90 Precious Metals Indicator Code An indication as to whether or not items have precious metals as part of their content 1. Use only for disposal issue transactions. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. on IC cover page. 1/1
  867I LQ01 91 Automated Data Processing Equipment Identification Code Used to identify the general categories of Automated Data Processing Equipment (ADPE) used in the Department of Defense 1. Use only for disposal issue transactions. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. on IC cover page. 1/1
  867I LQ01 92 Reason for Disposal Code Identifies the reason an item is being transferred to a defense reutilization and marketing office 1. Use only for disposal issue transactions. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. on IC cover page. 1/1
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