Working with Subsistence

STORES

The Subsistence Total Order and Receipt Electronic System (STORES) is a web-based system that enables customers to order and receipt Subsistence products. 

If you completed a DLA Account Management and Provisioning System (AMPS) request to gain access to STORES, you will receive an e-mail notification from AMPS annually asking you to confirm that you still require STORES access. In order to maintain your STORES account, please access the link in the e-mail when you receive it and choose to ‘Extend’. If you no longer require access to STORES, you may choose to ‘Expire’.
***When the annual renewal e-mail is not addressed, it may result in interruption to your STORES access***

STORES CUSTOMERS AND VENDORS

STORES accounts that have been inactive for a period of 45 days will be disabled.

If you still require access to STORES, please log in to your account via https://www.stores.dla.mil/Stores_Web/Default.aspx  at least once per 45 days.

If your account is disabled for inactivity, you will need to begin a new account request per the instructions found on the STORES site , review the User Agreement and continue on to New Account Request Form for detailed instructions or, contact the DLA Enterprise Help Desk via 1-844-347-2457.

STORES
STORES & EDI Requirements

Buying Green

• Subsistence Green Items (LSNs) (Nov 2017)(PDF)
• Subsistence Green Items (NSNs)
• Subsistence Green Procurement Program (GPP) (Sep 2017)(PDF)
• Standard Operating Procedures: Subsistence Coding New LSNs with an ENAC in STORES & EBS databases (Sep 2017)(PDF)
• Subsistence Food Service Operating Supplies Green Procurement Guide (Aug 2017)(PDF)
• Environmental Management Action Plan (EMAP) - Subsistence Supply Chain Green Procurement Program (Aug 2017)(PDF)

Technical Operations
(Customer/Vendor Item Introduction & Support)

The technical & cataloging team is responsible for the maintenance and publication of all local stock number catalogs, Napa (brand name), Food Service Operating Supplies, Generic and Market Ready. Additionally, the team prepares technical item descriptions, interprets product specifications and responds to inquiries regarding item characteristics and item usage for the suitability of products for the end user.

• Cataloging Tips
  • STORES field definitions for cataloging.(PDF)
  • "E" Series definitions for LSNs.(PDF)
• Item Description Abbreviations(PDF)
  • Used for re-standardization of Subsistence Prime Vendor Master Database.
• Clarification of Labeling Terms(PDF)
  • Explains common regulated and misused terms.
• LSN Request Forms
  • Required Documents(PDF)
  • Prime Vendor (Generic) Local Stock Number Request
  • National Allowance (NAPA) Local Stock Number Request
  • Foodservice Operating Supplies
  • Produce Stock Number Request(PDF)
• Sole Source Justification(PDF)

Notice: The Market Fresh, LSN Generic and NAPA catalogs have been moved to STORES (STORES Web , STORES Catalog , and STORES Admin), which requires a DoD-approved PKI or External Certificate Authority (ECA) certificate to log on. After logging in one of the STORES systems, click on the Master Catalogs link to access these.

Services' Buyer's Guides

• Army Buyer's Guide (21-NOV-24) (PDF)
• United States Marine Corps Buyer's Guide (01-OCT-24) (PDF)
• United States Navy Buyer's Guide (12-NOV-24) (PDF)
• United States Air Force & United States Space Force Buyer's Guide (01-AUG-24) (PDF)

*WAIVER*

All the services have been given a waiver on sodium for cereals until 2029.

New Item Introduction

Thank you for your interest in supplying food products to DLA Troop Support customers.

Learn more here about how to introduce new products

Any new item entering our system must be the result of an agreement between our suppliers and our customers, based on the customers' specific requirements or needs. All suppliers should first contact potential customers to market their products. Our main customers are the Military Services; we also supply food and related products to entities such as the Bureau of Prisons (BoP), the Defense Commissary Agency (DeCA), the United States Department of Agriculture (USDA), the Veteran's Administration (VA), the United States Coast Guard (USCG), the National Guard, the Federal Emergency Management Agency (FEMA), and the Department of the Interior.