Information Paper - Parts Management Program

To meet today's performance-oriented environment, and understanding the need for commercial parts, we have changed our support services to the military and its contractors. Our services will be based on the customers needs.
  1. What is the Parts Management Program (PMP)?   The PMP, which is a Department of Defense program, promotes the use of standard parts in the design of weapon systems, subsystems, and equipments. It also considers engineering, standardization, acquisition, and related integrated logistic support. The program provides for a systematic review of proposed or currently used parts lists by DoD personnel, and will give contractors the necessary information for today's quickly changing market. These reviews give information on proposed parts regarding quality, reliability, contractual requirements, cost effectiveness, part obsolescence and its occurrences.

  2. What are the Benefits of a Parts Management Program?    Use of a PMP will reduce total cost of ownership of the weapon system, as well as, acquisition costs, lead time, risks, and parts proliferation. The program:

    • Promotes standardization.
    • Achieves life cycle cost savings.
    • Enhances the interchangeability, reliability, and availability of parts.
    • Reduces unit cost through use of standard parts.
    • Serves as a repository of shared data from Government, contractors, and part suppliers.
    • Ensures adequate part documentation for procurement.
    • Addresses and manages parts obsolescence and Diminishing Manufacturing Sources (DMS).
  3. Adapting to Acquisition Reform.    Acquisition reform resulted in a change from MIL-STD-965 to MIL-HDBK-965. The handbook provides guidance to the Acquisition Activities (AAs) and contractors in determining the needed level of parts management with respect to the performance and logistics support requirements of the system or equipment being developed. In MIL-HDBK-965, four predetermined parts management options are available to the AAs and the contractors for specifying in the contract or statement of work.

  4. How Will Defense Logistics Agency (DLA) Provide a Value-Added Service to Your Acquisition Strategies?    Today, contractors are often confronted with selecting a variety of parts without the needed infrastructure to fully research those decisions. To assist the contractors in their selections, DLA has three Military Parts Control Advisory Groups (MPCAG), located at Columbus, OH, Philadelphia, PA, and Richmond, VA. They will provide technical advice on electronic/electrical and mechanical parts on an individual part basis, or on parts lists at no cost. Our review of these parts can provide alternatives to reduce costs, times, risks, and parts proliferation, while improving quality and supportability through the use of existing, proven, standard parts. The reviews are based on MPCAGs' historical data, contractual requirements, and supplied parts data. Some of the other useful services are:

    1. Parts and Stock Availability.    We provide information to help identify parts obsolescence trends within the commercial marketplace. DLA stock availability, spare parts procurement plans, and approved alternate national stock number information can also be provided.

    2. Commercial Part Recommendations.    Our recommendations cover a variety of different reliability levels from commercial standard parts, to unique military parts, and to space level parts. The MPCAGs will provide recommendations tailored to the contract or customer requirements, i.e., commercial standard parts such as Commercial Item Descriptions (CIDs) and Non government Standards (NGSs); engineering drawings (e.g., Standard Microcircuit Drawings (SMDs) and DLA Supply Centers' engineering drawings).

    3. DMS.    We provide reviews on individual parts and part listings for DMS impact on producibility, supportability and maintainability. These reviews have been used by contractors and acquisition activities in deciding the need or desirability of redesign; bridge and life-of-type buys; part and printed circuit board emulation; and other solutions.

    4. Minimize Duplicate Part Numbers.    Duplicate part numbers can exist across various divisions and programs within the company enterprise, especially when companies merge or reorganize. We can review several corporate parts listings for duplicate part numbers and consolidate the parts listings, and, at the same time, offer new Government recognized standard parts for inclusion to the consolidated parts list.

    5. Responsiveness.    Individual requests identified as being urgent can be responded to within 24 hours. Routine reviews are handled in about eight days. Larger part list reviews will take longer depending upon urgency, size, and complexity of submitter's criterion.

    6. Partnering.    We will partner with the Original Equipment Manufacturers (OEMs) and the acquisition activities in the following areas:
      • Assist in developing a viable parts management plan.
      • Provide advice on request for proposals relating to Parts Management Program.
      • Provide assistance in the Single Process Initiative by providing advice on concept paper and facilitating "block changes".
      • Participate in technical interchange meetings with contractors and its subcontractors, and Military Service Program Offices.
  5. Corporate Baseline.    We are working with OEMs to review their corporate parts listings (called corporate baseline) against the MPCAG's database known as Modernized Parts Control Automated Support System (MPCASS) with the intent to improve the variety of standard parts that would be available. This information would be of significant value to military systems and equipment developers.

  6. Centralized Part Advisor.    We will continue our role as the centralized part advisor to the acquisition activities and industry. We have access to a large range of data not available elsewhere. Also, our personnel have access to supplier engineering, quality, and management personnel on a daily basis when they are performing their standardization and qualification activities.

  7. Parts Management Training Courses.    The following Defense Acquisition University courses, relating to parts management, are given at the Defense Systems Management College, Ft. Belvoir, VA:

    DoD Parts Management Program

    1. PMT 302:    Advanced Program Management Course
    2. PMT 302, Elective 271A:    Role of Parts Management in Acquisition Life-Cycle Savings

    For more information on the courses,

    DAU Web Site: Defense Acquisition University

  8. Parts Management References.    The following references will provide guidance in evaluating contractor responses to request for proposals with respect to parts management, and identify those attributes in a proposal that will promote effective parts management:

    1. MIL-HDBK-965, Acquisition Practices for Parts Management
    2. Defense Acquisition Guide (Section 2.6G)

  9. DLA Parts Management Contact Points.    Each of our services are available on an as-needed or continuous basis. We can tailor these services to meet the needs of your program or contract. For further information, please contact any of the following contact points:


    DLA Headquarters:

    DLA Program Mananger

    DLA Land and Maritime:

    DLA Land and Maritime Program Manager

    DLA Troop Support:

    DLA Troop Support Program Manager

    DLA Aviation:

    DLA Aviation Program Manager

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