SEA Card®
Overview
The U.S. Government Ships’ Easy Acquisition (SEA) Card® program, also known as the SEA Card® program, is DLA Energy’s secure Internet-based solution that coordinates marine fuel procurements. The SEA Card® Online is an order, receipt and invoice system that allows Department of Defense military services and federal civilian agency vessels to purchase fuel from commercial ship refueling merchants at seaports worldwide. Fuel can be ordered against a DLA Energy bunker contract, or if a seaport does not have a bunker contract in place, the vessel can place a Request for Quote which triggers a competitive bid process.
SEA Card® Account Setup
Accounts are established through the military service or federal civilian agency component program manager. An Ordering Officer (OO) and an Accountable Official (AO) must be nominated and appointed in writing to ensure the accuracy, propriety and legality of every purchase. DLA Energy SEA Card® OO and AO training must be completed and the certificate submitted to the CPM prior to appointment. Both the OO and AO must be a government or military employee, not a contractor employee.
SEA Card® Authorized Purchases
Marine Gas Oil, IFO-180, IFO-380, DF2 and JP5 are available fuel types. Approved ancillary charges such as demurrage, backhaul, overtime and boom fees are deemed appropriate for contract and open market purchases.
SEA Card® Benefits
Program benefits include:
- Efficient and secure Internet-based ordering, receipt and invoice functionality
- Bunker fuel reporting
- Simplifies the open market purchase process
- Worldwide coverage
SEA Card® Customer Support
SEA Card® Online Support: Ordering officers, AOs and merchants benefit from 24/7 customer support when using SEA Card® Online system. Users can call 866-308-5475 for domestic locations or international at 913-217-9329. Email support is available at customer-support@seacardsys.com.
SEA Card® Split Billing
DLA Energy pays the fuel bill, and bills the vessel account the applicable standard and/or local purchase price. The card provider reimburses the merchant for non-fuel items and promptly invoices the vessel account. SEA Card® customers are responsible for paying all non-fuel charges within the guidelines of the Prompt Payment Act. Failure to reimburse the card provider generates preventable and wasteful interest owed.
SEA Card® Training
Online training tutorials are available for SEA Card® online users that provide step-by-step processes to order, update and approve fuel deliveries. Mandatory certification training for AOs and OOs is available at FuelsTraining.com.
SEA Card® Transaction Process
SEA Card® fuel purchases are provided electronically by the card provider to the DLA Enterprise Business System (EBS). The user must register through the Account Management and Provisioning System for access. NOTE: This link is Common Access Card/Personal Identity Verification card-enabled; if you have multiple certificates, use your PIV certificate if you have one, otherwise use your email certificate.