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DLM 4000.25 Appendices

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Appendix 1: Forms

Name Description
1.0 Forms Index
1.1 Appendix 1.1 - DD Form 2338-1, Inventory Control Effectiveness Report (Ammunition)
1.2 Appendix 1.2 - DD Form 2338-2, Inventory Control Effectiveness Report (General Supplies)

Appendix 2: Codes

Name Description
2.0 Codes Index
2.1 Document Identifier Codes
2.2 Type of Physical Inventory/Transaction History Codes
2.3 Ownership Codes
2.4 Purpose Codes
2.5 Supply Condition Codes
2.6 Management Codes
2.7 Correction/Change Codes for Storage Item Records
2.8 Reject Advice Codes
2.9 Asset Status Reporting Codes
2.10 Asset Transfer Status Codes
2.11 Special Program Requirement Status Codes
2.12 Small Arms and Light Weapons Transaction Codes
2.13 Small Arms and Light Weapons Error Transaction Reject Codes
2.14 Type of Media Codes
2.15 Inventory Adjustment - Physical Inventory Error Classification Codes
2.16 Inventory Adjustment - Accounting Error Classification Codes
2.17 Discrepancy Indicator Codes
2.18 Type Inspection Codes
2.19 Review Period Indicator Codes
2.22 Type Due-In Indicator
2.23 Type Location Reconciliation Request
2.24 Other Codes

Appendix 3: MILSTRAP Legacy Formats (DICs)

Name Description  
Index Formats Index  
3.0 Introduction  
3.1 Materiel Receipt - Procurement Instrument Source  D4_
3.2 Materiel Receipt - Other Than Procurement Instrument Source  D6_
3.3 Issue  D7_
3.4 Inventory Adjustment - Increase or Decrease  D8_, D9_
3.5 Inventory Adjustment - Increase or Decrease (Logistics Transfer/ Capitalization/Decapitalization)  D8E, D8F
D9E, D9F
3.6 Inventory Adjustment - Increase or Decrease (Ownership Transfer)  D8S, D9S
3.7 Single Managed Conventional Ammunition Freeze/Unfreeze Action  DA1, DA2
3.8 Inventory Adjustment - Dual (Condition/Purpose Transfer)  DAC, DAD
3.9 Inventory Adjustment - Dual (Ownership Transfer)  DAS
3.10 Due-In - Procurement Instrument Source  DD_
3.11 Logistics Transfer/Decapitalization  DEE, DEF
3.12 Due-In - Other Than Procurement Instrument Source  DF_
3.13 Backorder  DG_
3.14 Demand  DHA
3.15 Physical Inventory Request  DJA
3.16 Logistics Transfer/Decapitalization Follow-up  DLA
3.17 Reply To Logistics Transfer/Decapitalization Follow-up  DLB
3.18 Logistics Reassignment Delinquent Due-In Follow-Up  DLC
3.19 Logistics Reassignment Delinquent Due-In Response  DLD
3.20 Logistics Reassignment Due-In Reconciliation Request  DLE
3.21 Logistics Reassignment Due-In Reconciliation Response  DLF
3.22 Logistics Reassignment General Management Data  DLS
3.23 Logistics Reassignment Backorder and Demand Data  DLT
3.24 Logistics Reassignment On-Hand Asset Data  DLU
3.25 Logistics Reassignment Due-In Asset Data  DLV
3.26 Logistics Reassignment Contract History Data  DLW
3.27 Logistics Reassignment Technical and Quality Data  DLX
3.28 War Materiel Requirements Data  DM_
3.29 Materiel Receipt Acknowledgment  DRA, DRB
3.30 Follow-Up For Delinquent Materiel Receipt Acknowledgment  DRF
3.31 Small Arms and Light Weapons Multi-Field Corrections  DSA
3.32 Small Arms and Light Weapons Mass Stock Number Change  DSB
3.33 Small Arms and Light Weapons Correction  DSC
3.34 Small Arms and Light Weapons Receipt/Shipment Follow-Up  DSD
3.35 Small Arms and Light Weapons Reconciliation/Reject Follow-Up  DSF
3.36 Small Arms and Light Weapons Serial Number Control  DSM
3.37 Small Arms and Light Weapons Reconciliation/Reject  DSR
3.38 Pre-Positioned Materiel Receipt - Procurement Instrument Source  DU_
3.39 Pre-Positioned Materiel Receipt - Other Than Procurement Instrument Source  DW_
3.40 Materiel Receipt Follow-Up - Procurement Instrument Source  DXA
3.41 Materiel Receipt Follow-Up - Other Than Procurement Instrument Source  DXB
3.42 Reply To Materiel Receipt Follow-Up - Procurement Instrument Source  DXC
3.43 Reply To Materiel Receipt Follow-Up - Other Than Procurement Instrument Source  DXD
3.44 Special Program Requirement Request  DYA, DYB
 DYL, DYM
3.45 Special Program Requirement Cancellation  DYC
3.46 Special Program Requirement Modifier  DYD
3.47 Special Program Requirement Substitute Item Acceptance  DYG
3.48 Special Program Requirement Substitute Item Rejection  DYH
3.49 Special Program Requirement Follow-Up  DYJ
3.50 Special Program Requirement Status  DYK
3.51 Status Notification Transaction  DZ9
3.52 Asset Status  DZA
3.53 Storage Item Data Correction/Change  DZB
3.54 Logistics Reassignment Storage Information  DZC
3.55 Logistics Reassignment Storage Information Reply  DZD
3.56 Asset Status Reporting Request  DZE
3.57 Asset Status Reporting (Base, Post, Camp, and Station Level Use)  DZF
3.58 Transaction Reject  DZG
3.59 Location Reconciliation Request  DZH
3.60 Transaction History Request  DZJ
3.61 Transaction History Transmittal  DZK
3.62 End of Day Transaction Count  DZM
3.63 Location Reconciliation Notification  DZN
3.64 Location Reconciliation History Notification  DZP

Appendix 6: MILSTRIP Forms/Message Formats

Name Description  
Index MILSTRIP Forms/Message Formats Index  
Intro Forms/Message Formats Introduction  
6.02 DD Form 1348, DOD Single Line Item Requistion System Document (Manual)  DD Form 1348
6.03 DD Form 1348M, DOD Single Line Item Requisition System Document (Mechanical)  DD Form 1348m
6.04 DD Form 1348-5, Notice Of Availability/Shipment  DD Form 1348-5
6.05 Standard Form 344, Multiuse Standard Requisitioning/Issue System Document  SF 344
6.06 DD Form 1348-6, DOD Single Line Item Requisition System Document (Manual-Long Form)  DD Form 1348-6
6.08 MILSTRIP Message Requisition  DICs: AO_, AM_
6.09 MILSTRIP Message Follow-Up  DICs: AF_, AT_
6.10 MILSTRIP Message Supply Assistance Request  
6.11 Abbreviated MILSTRIP Message Supply Status  DICs: AE1
6.12 Abbreviated MILSTRIP Message Shipment Status  DICs: AS1
6.13 MILSTRIP Part Number/Non-NSN Message Requisition  
6.15 Message Request For Special Materiel Obligation Validation  DICs: A0E
6.16 Message Reply To Special Materiel Obligation Validation Request  
6.17 Request For Validation Of Materiel Obligations (FMS And Grant Aid Transactions) (From Source Of Supply To ILCO)  
6.18 Follow-Up Request For Validation Of Materiel Obligations (FMS And Grant Aid Transactions) (From Source Of Supply To ILCO)  
6.19 Request For Validation Of Materiel Obligations (FMS And Grant Aid Transactions) (From ILCO To SAOS)  
6.20 Follow-Up Request For Validation Of Materiel Obligations (FMS And Grant Aid Transactions) (From ILCO To SAOS)  
6.21 Report Of Validation Of Materiel Obligations  
6.22 Abbreviated Message Asset Report, Etc. (Materiel Returns Program)  DICs: FT_
6.23 Mass Or Universal Cancellation Message  
6.24 Defense Logistics Management Standards/Legacy Milstrip Revision Implementation Report  
6.25 Issue Release/Receipt Document Laser Printed Form With LOGMARS Bar Coding  DD Form 1348-2
6.27 Issue Release/Receipt Document Preprinted Form Without LOGMARS Bar Coding Data  DD Form 1348-1A
6.29 Issue Release/Receipt Document Laser Printed Form With LOGMARS Bar Coding Foreign Military Sales  DD Form 1348-1
6.31 Issue Release/Receipt Document With Address Label  DD Form 1348-2
6.32 Message Request Form Defense Automatic Addressing System Materiel Obligation Validation Response  
6.33 Quarterly Intransit To DLA Disposition Services Field Office Report  
6.34 Unauthorized Priority Designator Assignment Report  
6.35 Issue Release/Receipt Document (IRRD) (DD Form 1348-1A) With Three Of Nine Bar Coding And Two-Dimensional (PDF-417) Symbol  DD Form 1348-1A
6.36 Issue Release/Receipt Document (IRRD) (DD Form 1348-1A Or DD Form 1348-2) Continuation Page  DD Form 1348-1A,
 DD Form 1348-2
6.37 Templates For Project Code Management System Generated Project Code Dissemination Notices  
6.38 Template for Service/Agency Project Code Representative Appointment Letter  
6.39 Preparation of Supply Discrepancy Report Using Standard Form (SF) 364  SF 364

Appendix 7: Data Elements and Codes

Name Description  
Index Data Elements and Codes Index DATA ELEMENTS
7.1 Document Identifier Codes (DIC) RP 1-3
7.2 Service And Agency Codes (S/A) RP 4, 30, 31, 45
46, 67, 74
  FEDSTRIP Civil Agency Codes RP 30-31, 45-46
  Special Program Activity Codes RP 30-31, 45-46
7.3 Routing Identifier Codes (RIC) RP 4-6, 67-69
74-76
7.4 Media And Status Codes (M&S) RP 7
7.5 Stock Or Part Numbers (NSN, Part Number, etc.) RP 8-22
7.6 Unit Of Issue And Quantity (UI) RP 23-24
7.7 Document Number RP 30-43
7.8 Demand And Suffix Codes RP 44
7.9 Supplementary Address (SUPADD) RP 45-50
7.10 Signal Codes RP 51
7.11 Fund Codes RP 52-53
7.12 Distribution Codes RP 54-56
7.13 Project Codes RP 57-59
7.14 Priority Designators (PD), Standard And Required Delivery Dates (RDD) PD: RP 60-61
RDD: RP 62-64
7.15 Advice Codes RP 65-66
7.16 Status Codes RP 65-66
7.17 Shipment Hold Codes RP 51
7.18 Security Cooperation (SC) Customer and Regional Codes and FMS Eligibility RP 31-32
7.19 Security Assistance Program Type Of Assistance And Financing Codes RP 35
7.20 Subsistence Type Of Pack Codes RP 21
7.21 Disposal Authority Codes RP 64
7.22 Cooperative Logistics Program Support Category Codes RP 72
7.23 Precious Metals Indicator Codes RP 62
7.24 Automated Data Processing Identification Codes RP 63
7.25 Customer Identification RP 67-69
7.26 Delivery Priority/Special Processing Codes RP 73
7.27 Product Quality Deficiency Report (PQDR) Relevant Data Elements in 842P IC
  PQDR Status Code
 (2/LQ01/1050, Code GK)
 
  PQDR Rebuttal/Controvert Code
 (2/LQ01/1050, Code CW)(
 
  PQDR Credit Code
 (10th pos. of PQDR Summary Code at 2/REF01/0700, Code X3)
 
  PQDR Exhibit Distribution Status Code
 (2/REF01/0700, Code KC)
 
  PQDR Exhibit Current Disposition Code
 (13th pos. of PQDR Summary Code at 2/REF01/0700, Code X3,
 Or 2/REF01/0700, Code KK)
 
  Operating Time Codes (Operating Time at Failure, Time Since New/Overhaul, Time Since Installation)
 (2/QTY01/2700)
 
7.28 Supply Discrepancy Report Relevant Data Elements  
  Shipping, Packaging, and Storage Discrepancy Code (Discrepancy Code)  
  SDR Requested Action Code (Action Code)  
  Discrepancy Status or Disposition (Reply) Code (Reply Code)  
  Discrepancy Report Document Type Code (SDR Document Type) DLMS Qualifier D
  DLA Disposition Services SDR Type Code (Disposition Services Sub-Type) DLMS Qualifier ST
7.29 Stock Readiness Relevant Data Elements (SQCR)  
  Shipping, Packaging, and Storage Discrepancy Code (Discrepancy Code)  
  SDR or SQCR Requested Action Code (Action Code)  
  Discrepancy Status or Disposition (Reply) Code (Reply Code)  
  Discrepancy Report Document Type Code (Document Type)  
7.30 Hazardous Waste/Material Code (Disposition Services Indicator) DLMS Qualifier DSI
7.31 Mapping Product Relevant Data Elements  
  Mapping Product Type Code DLMS Qualifier MPT
  Mapping Product Procurement Type Code DLMS Qualifier MPP
7.32 Reason for Reversal Code (Cancellation) RP 73, 80
 DLMS Qualifier Z
7.33 Demand Planning Status Code DLMS Qualifier DV

Appendix 8: MILSTRIP Legacy Formats (DICs)

Name Description  
Index MILSTRIP Legacy Formats Index  DLSS FORMATS
8.1 Formats Introduction  
8.2 Requisition  A0_ , AM_
8.3 Security Assistance Program Requisition  A0_ , AM_
8.4 Non-National Stock Number Requisition (Mechanical)  A02, A0B
8.5 Requisition Follow-up  AF_, AT_
8.6 Disposal Shipment Confirmation Follow-up  AFX, AFZ
8.7 Requisition Cancellation  AC_, AK_
8.8 Source of Supply Cancellation Request or Reply to Source of Supply Cancellation Request (Issues from Stock)  AC6, AC7, AG6
8.9 Source of Supply Cancellation (Direct Delivery from Procurement)  ACM, ACP
8.10 Supply Status (Issues from Stock)  AE_
8.11 Direct Delivery Notice  AB_
8.12 Materiel Release Order/Follow-up for Materiel Release Order/Lateral Redistribution Order  A5_, AF6
8.13 Disposal Release Order, Follow-up, or Cancellation  A5J, AFJ, ACJ,
 AKJ, AGJ
8.14 Materiel Release Confirmation  ARA, ARB, AR0,
 AUA, AUB, AU0
8.15 Force Closed Materiel Release Confirmation  ARH
8.16 Disposal Release Order Confirmation or Supply Status  ARJ, ARK, ARL,
 AEJ
8.17 Materiel Release Order Denial (Warehouse Refusal)  A6_
8.18 Disposal Release Order Denial  A6J
8.19 Shipment Status  AS1-6, AS8, ASY
 or AU1-5, AU7,
 AU8
8.20 Pseudo Shipment Status for Unconfirmed Materiel Release Order  ASH
8.21 Disposal Shipment Confirmation  ASZ
8.22 Document Modifier (Inventory Control Point to Procurement)  AMF, AMP
8.23 Passing Order  A3_
8.24 Referral Order/Lateral Redistribution Order for Retail Assets  A4_
8.25 Redistribution Order  A2_
8.26 Source of Supply Materiel Obligation Validation Request  AN_
8.27 Materiel Obligation Validation Request Control Document  AN9, ANZ
8.28 Receipt Confirmation for Materiel Obligation Validation Request  AP9, APX
8.29 Materiel Obligation Validation Response  AP_
8.30 Foreign Military Sales Notice of Availability Key Document  AD1, ADR, AD3
8.31 Foreign Military Sales Notice of Availability Detail Document  AD2, AD4
8.32 Foreign Military Sales Notice of Availability Reply Document  AD5
8.33 Customer Asset Report (Materiel Returns Program)  FTE, FTG
8.34 Reply to Customer Asset Report (Materiel Returns Program)  FTR
8.35 Defense Automatic Addressing System Customer Asset Report Status (Materiel Returns Program)  FTQ
8.36 Disposition Instructions Delay Status (Materiel Returns Program)  FTD
8.37 Follow-up for Inventory Control Point/Integrated Materiel Manager Reply to Customer Asset Report (Materiel Returns Program)  FTF
8.38 Cancellation of Customer Asset Report (Materiel Returns Program)  FTC
8.39 Shipment Status (Materiel Returns Program)  FTM
8.40 Automatic Return Notification (Materiel Returns Program)  FTA
8.41 Inventory Control Point/Integrated Materiel Manager Follow-up (Materiel Returns Program)  FT6
8.42 Inventory Control Point/Integrated Materiel Manager Materiel Receipt Status (Materiel Returns Program)  FTZ
8.43 Follow-up for Inventory Control Point/Integrated Materiel Manager Materiel Receipt Status (Materiel Returns Program)  FTT
8.44 Follow-up for Materiel Returns Program Credit  FTP
8.45 Reply to Follow-up for Materiel Returns Program Credit  FTB
8.46 Request for Shipment Tracing on Registered, Insured, and Certified Parcel Post  
8.47 Supply Status (Materiel Returns Program)  AFT
8.48 Materiel Release Document DD Form 1348-1A or DD Form 1348-2  DD Form 1348-1A,
 DD Form 1348-2
8.49 Transfers to DLA Disposition Services Field Office on DD Form 1348-1A or DD Form 1348-2 (Single Line Item Turn-Ins)  DD Form 1348-1A,
 DD Form 1348-2
8.50 Return of Discrepant Foreign Military Sales Materiel  
8.51 Materiel Obligation Validation Reinstatement Request  APR
8.52 Inventory Control Point Government-Furnished Materiel Validation Request  AX1
8.53 Management Control Activity Government-Furnished Materiel Validation Response  AX2
8.54 Defense Automatic Addressing System Materiel Obligation Validation Response Transaction  AP8
8.55 Notification Of Customer Nonresponse To Materiel Obligation Validation Request  AV_
8.56 WEBSDR Contractor Noncompliance Data Extract  

Appendices 11 and 12

Name Description
AP11 CORRELATION OF MILSTRAP DIC TO DLMS IC
AP12 MRA REPORT BUSINESS RULES

Appendix 1: Fund Code Tables and Related Listings

Name Description  
1 Fund Code Tables and Related Listings  
1.1 SFIS Fund Code to Fund Account Conversion Table  
1.2 Fund Code to Billed Office DoDAAC (CAC Required)
1.3 Table of H Series DoDAACs, Authorized Interfund Billing (CAC Required)

Appendix 2: Codes

Name Description
2 Fund Code Tables and Related Listings
2.1 Document Identifier Code (DIC)
2.2 Fund Codes
2.3 Billing Advice Codes
2.4 Billing Status Codes
2.5 Type of Bill Codes
2.6 Recipient of Billing Status Codes
2.7 Sales Price Condition Codes
2.8 GSA Customer Supply Center Codes
2.9 Information Indicator Codes
2.10 Signal Codes
2.11 Funds Verification Codes
2.12 Other Codes

Appendix 3: Records Formats (DICs and Variable Length)

Name Description  
3 Record Formats Index  
  Request for Adjustment of Non-fuel Billing and Follow-up on Request for Adjustment of Non-fuel Billing FAE, FAF
  MILSBILLS LEGACY FORMATS  
  Reply to Request for Adjustment of Non-fuel Billing and Response to Follow-up on Request for Adjustment of Non-fuel Billing FAR, FAS
  Billing for Issue From Stock FA1, FA2,
 GA1, GA2
  Billing for Direct Delivery of Stocked Items (FB1, FB2, GB1, GB2) FAE, FAF
  Fund Code to Appropriateion Update Record FCA
  Fund Code to Billed Office DoDAAC Update FCB
  Text Header Record: Fund Code Changes FCT
  Billing for Decentralized, Noncatalogued, and Nonstocked Items FC1, FC2,
 GC1, GC2
  Request for Summary Billing Adjustment and Follow-up on Request for Summary Billing FDE, FDF
  Reply to Request for Summary Level Adjustment and Response to Follow-up on Request for Summary Level Billing Adjustment FDR, FDS
  Materiel Return Program Credit FD1, FD2,
 GD1, GD2
  Notice of Nonreimburseable Issue FE3, FE4,
 GE3, GE4
  Billing for DoD Dependent School Supplies FF1, FF2,
 GF1, GF2
  GSA Customer Supply Center Billing FG1, FG2,
 GG1, GG2
  Request for Adjustment of Fuel Billing and Follow-up on Request for Adjustment of Fuel Billing FJE, FJF
  Reply to Request for Adjustment of Fuel Billing and Reply to Follow-up on Request for Adjustment of Fuel Billing FJR, FJS
  Billing for Bulk Petroleum FJ1, FJ2,
 GJ1, GJ2
  Retail Loss Allowance FL1, FL2,
 GL1, GL2
  Accessorial and Other Miscellaneous Billings FN1, FN2,
 GN1, GN2
  Billing for Into-Plane Issues FP1, FP2,
 GP1 GP2
  Retail Petroleum Issues and Credits FP1, FP2,
 GP1, GP2
  Billing for Transportation FQ1, FQ2,
 GQ1, GQ2
  Billing for Export Transportation FR1, FR2,
 GR1, GR2
  Summary Billing Record FS1, FS2,
 GS1, GS2
  Reply to Follow-up for Materiel Return Program Credit FTB
  Follow-up for Materiel Return Program Credit FTP
  Progress Payment FU1, FU2,
 GU1, GU2
  Cash Discounts FW1, FW2,
 GW1, GW2
  Trade, Quantity, and Other Allowances FX1, FX2
 GX1, GX2
  Request for Retransmission of Bill (Copy) QB1
  MILSBILLS LEGACY FORMATS  
  Verification of Funds Request FV1
  Verification of Funds Reply FV2

Appendix 4: Web Fund Code Master

Name Description
AP4 WEB FUND CODE MASTER